Parish Council Minutes-July 2020

Minutes of the Monxton Parish Council meeting held on Tuesday 14th July 2020 Via Zoom at 7.30pm. 

Present: Cllr M Cleugh – Chairman

Cllr J Balding – Vice Chairman

Cllr Bowden

Cllr Corroon.

Hampshire County Councillor Mrs Z Brooks

Test Valley Borough Councillor Mrs Maureen Flood

Heather Bourner – Parish Clerk

1 Member of the Public


Apologies were received from Cllr Barbone & TVBC Cllr D Coole.


The Chairman welcomed everyone to the meeting.


There were no declarations of interest. All councillors confirmed no amendments were required to disclosable pecuniary interests. The Clerk will relay this information to TVBC.




The Chairman agreed to sign the minutes of the previous meeting of 14th April 2020 as a true record. All agreed.


Plans for a new Village Hall have been submitted to TVBC and some objections have been raised, one from a parishioner but the TVBC conservation officer also objected to the design and use of glass.

As a result, shutters were added to the design to cover the windows and a wooden cladded facia was added to the elevation facing the road. Some minor internal alterations were also added. However, these amendments have also been reviewed by the conservation officer who has again raised further concerns.

Cllr Corroon suggested the conservation officer be asked to meet on site and discuss the plans. TVBC Cllr Flood agreed this would be a good way forward along with further discussions with the architect. She agreed to attend a meeting if she was able. Cllr Balding said she had researched some village hall designs which were in keeping with the area and shared these with the village hall committee. Cllr Cleugh said he was very concerned about the time limits by which the CIL bid needed to be made. He said the date for submission for CIL bids is from 01/09/2020 to 30/11/2020. A representative from Amport Parish Council has agreed to join the CIL bid team and a meeting of the team will be held in the near future. Cllr Cleugh agreed to try and arrange a meeting with the conservation officer in the near future.


To note balance in Lloyds bank as at 11/06/20 £32593.83

Resolved: that the following payments be approved and cheques signed

H Bourner (exps) £34.17

David Eaglesham – Audit work £120.00

Carl Cafferty grass cutting (various|) £320.00

TVAPTC £15.00

Thruxton Parish Council £1000.00 lengthsman funding

Broughton Parish Council £1265.50 lengthsman funding

Charlton Parish Council £2058.75 lengthsman funding

H Bourner (Lengthsman) £320.00

Clerks salary £106.71 per month and HMRC £26.67 payments by standing order May – July

Retrospective payments – Carl Cafferty £300.00

Founds electrical village hall electrical works £1486.80


Cllr Balding reported as follows: –

Andover Waste Recycling Centre

Bookings for the Andover HWRC can be made online or by telephone and contact details are on the Monxton Matters website.  Anyone wishing to book a slot will need to provide their name, car registration and, for online bookings, an email address. Bookings are limited to one slot per household per week.  Most waste materials will be accepted, except for chargeable waste – soil, rubble, asbestos and plasterboard

The Pillhill Brook

HCC and the Hants & Isle of Wight Wildlife Trust, have secured nearly £2 million of National Lottery funding to enhance and protect the unique chalk headwater streams of the Test and Itchen rivers.  The award will fund the Watercress and Winterbournes Landscape Partnership Scheme, a collaboration of local communities, including Monxton.  Chalk streams are rare, with many in Hampshire including the Pillhill Brook, which provides a unique habitat for species such as water vole, brown trout, southern damselfly, water crowfoot, and white-clawed crayfish. The Watercress and Winterbournes project includes enhancing habitats, protecting rare species, repairing historic structures, and tackling the pressures of flooding through the use of natural flood management.

Dog Mess and Dog Bins

Dog bins are provided to dispose of bags of dog mess but dog walkers are still not picking up their dog mess on the footpaths and around the village.  Dog mess is a serious health hazard and it is an offence not to clean up after your dog in a public place.  It is unpleasant and dangerous for the Lengthsman and if dog walkers wish the footpaths to continue to be cut, they must pick up their dog mess and put it either in the bins or take it home.

The bin at Sunnybank Playground will be emptied locally this year and the Parish Council expressed thanks to John Chaffney for his assistance in agreeing to empty the bin. The Parish Council will only be charged for the one month that TVBC maintained the bin in this financial year.

Footpaths Report

Footpaths are generally in good order however some research will be undertaken to establish if a broken stile can be replaced by a gate.

Village Green

Cllr Balding raised concerns raised about large parties using the green and lighting fires and BBQs which caused concern as a fire risk. Cllr Balding asked if there was any help TVBC could provide to the parish. TVBC Maureen Flood said this was either a concern for the landowner or the police.

Some complaints had been received about dangerous trees on the village green. The landowner had suggested fencing off the green however upon investigation it was only two branches which were creating a problem to the complainant. Cllr Cleugh has sent the landowner details to show the trees are not a real problem. Cllr Cleugh said he had contacted TVBC to discuss the matter as the land is an open space in the TVBC local plan as a public amenity and there is no desire to see the land fenced off.


To note the following TVBC decision: 20/00694/LBWN-replacement windows

& internal works-Little Cottage-consent             

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:

20/01016/TELN- Installation of telecommunications mast- objection

20/00284/LWBN –enclosure of existing link, new doors and windows- Monxton manor- no objections

20/01093/FULLN-erection of pergola, car port, pool house, provision of swimming pool paving and landscaping (amended scheme)- Paisley House-no objection

20/00694/COND4 – method statement regarding replacement ceilings, Little Cottage – no objections

20/01494/FULLN- demolition and replacement of existing garage- Little Cottage – no objections

Update on Black Swan – this application was still being considered at TVBC. The owner has obtained advice from experts who were stating that the pub could not be run as a viable business. Once a recommendation is made the application will go before committee. Cllr Cleugh pointed out this application was against current policy in terms of change of use from a pub to a residential property.

Update on Well Cottage, High Street – Cllr Cleugh said he has been supporting the developer who is trying to rebuild the damaged buildings who has been in constant discussions with the TVBC conservation officer. TVBC Flood said it was necessary for all conditions of the planning application to be addressed formally before work can proceed but she will revisit the matter with planning officers.

Borough & County Councillor Reports.

HCC Zilliah Brooks reported that HCC have worked very hard communicating all the difficult challenges during the current restrictions, details of which have been shared down to Parish level. Concerns have been raised that a second wave will emerge toward the end of September and HCC will work hard to ensure local authority care homes have the necessary risk plans in place.

HCC are trying to support the most vulnerable families who do not have access to IT equipment for home schooling, providing help to food banks and making telephone calls to those who live alone.

 TVBC Councillor Maureen Flood reported as follows-

Next TVBC Local Plan – Refined Issues & Options Consultation 2020
Following its approval at cabinet on 17 June, the Local Plan Refined Issues and Options document, was published for public consultation on Friday, 3 July. The consultation will run for eight weeks until 4.30pm on Friday, 28 August 2020. More details can be found on TVBC website
Citizens Advice
Citizens Advice Test Valley Andover Branch has moved from their previous address on London Street to Floor 1 of Chantry House.

Car Parks TVBC
The further period of free parking extends until July 21st. As from Wednesday 22nd July the new lower rate (1st April) of parking fees will be reinstated with a charge of £1 for two hours, free after 4pm and on Sundays.

Dates for your Diary – Andover High Street Summer Events 2020 (With the easing of ‘lockdown’)
The French Market – Friday 3️1st July.
The Four Fun Fridays will return on the 7️th, 1️4th, 2️1st and 28th August – although in a slightly different format this year.
Sunday 20th September sees the return of the popular Andover Farmers and Crafts Market.

TVBC Chief Executive

Roger Tetstall retired from the post of Chief Executive on the 29th May after 19 years of service. After a rigorous interview and selection process Andrew Ferrier was appointed to the post of Chief Executive at Full Council 10th June 2020.

Correspondence – none other than that already discussed.

 Any other business – none.


The Chairman thanked everyone for coming and closed the meeting.


 The next meeting will be on Tuesday 13th October 2020, 7.30pm


































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