Job Vacancy: Monxton Parish Council Clerk

Monxton Parish Council Clerk/RFO (Responsible Financial Officer)

From 1st November 2018, there is a vacancy for a Clerk and RFO to Monxton Parish Council.  This is a part-time job and the applicant should be local to Monxton, with the hours and salary being negotiable.  Applicants should have experience as a parish clerk and financial officer with a CILCA- Certificate in local council administration.

Applications to be made in writing to Cllr Mike Cleugh, Chairman, Monxton Parish Council – mikecleugh@hotmail.com

Job Description – Clerk

  1. Attend quarterly meetings of the Council, including the AGM.
  2. Issue notices and prepare agendas and minutes for the AGM and other meetings of the parish.
  3. Be responsible for the preparation and circulation of relevant working papers for meetings and the publication of draft minutes for approval by the Council.
  4. Receive and manage correspondence and documents on behalf of the Council, bringing such items to the attention of the Council and to issue correspondence in accordance with legislation.
  5. Prepare, in consultation with a designated Council Member, press releases relating to the activities and decisions of the Council.
  6. To ensure that statutory and other provisions affecting the running of the Council are observed.
  7. Ensure that there are adequate procedures for the archiving, storage and retrieval of documents for statutory purposes and public inspection.
  8. Obtaining quotes for insurance and other services and relevant grant details that are available to the parish.
  9. To ensure that the Council’s obligations for risk assessment and management are met.
  10. Keep Notice Board up to date with details of notices including Elections and By-elections

Job Description – RFO (Responsible Financial Officer)

The overall responsibilities are for the maintenance of the proper financial records of the Council and for the prudent management and administration of its funds and finances.

  1. To maintain an adequate system of bookkeeping so as to define the current income and expenditure of the Council, and the Council’s assets and liabilities.
  2. To reconcile the balances held by the Council, shown by the books of account and by bank statements
  3. To maintain cover and records for the payment of staff remuneration, including administration of Income Tax and National Insurance, and preparation of all year-end returns and statements required by HMRC.
  4. To maintain appropriate records relating to VAT, and to make proper Returns to and/or reclaims of VAT from Customs and Excise.
  5. To prepare annual accounts for approval by the Council.
  6. To meet the Council’s statutory obligations for annual internal and external audit of the Council’s accounts.
  7. To prepare draft annual Budget and Precept proposals for consideration and approval by the Council and to facilitate the adoption of agreed Budgets and Precepts by 31st January in each year.
  8. To maintain records for future movements of funds in relation to the setting by the Council of future Budgets and Precepts.
  9. To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are paid.
  10. To issue invoices on behalf of the Council for goods and services provided by the Council, and to ensure that payment is received.

 

Monxton & Amport Village Hall Survey: Your community needs your opinion…….

This is the final call for the Monxton & Amport Village Hall survey which has been open since the start of July 2018. It will officially close in just over 3 weeks on Tuesday 16th October (over 3 1/2 months of consultation using the Parish News, Facebook, village websites, stand at the Amport & Monxton Village Fete in July, Hall consultations…)

We have had nearly 170 responses and the results so far have been summarised in the attached document.

If you have not already done so, please spare 5 minutes of your time to complete the survey

Thank you for your opinion.

The Village Hall Committee

Click here to see the Monxton Amport Village Hall Survey results – so far…

Playground Refurbishment Project on Amport Green

For some time now, there has been growing interest from across our community to see the refurbishment of the playground on Amport Green. It is not only looking tired, but some of the equipment is no longer fit for purpose and ultimately there is a strong feeling that the existing equipment is not adequate for an increase of younger families and children within our villages. As such a small committee has been established, working in conjunction with Amport Parish Council, to carefully consider and seek funding for a more appropriate collection of equipment within the playground.

In consultation with Fawns, one of the UK’s leading playground equipment providers, the committee has consciously considered the overall look & feel and spread of equipment within our playground in order to provide adequate and appropriate equipment for toddlers; Key Stage 1 (4-7 years) & Key Stage 2 (8-13 yrs) children. Importantly they have looked to retain any key pieces of useable equipment, replacing older items with more updated designs as well as adding a few new pieces of equipment. The new additions include three picnic tables, the jungle trail (developing agility and coordination amongst children) and small wooden shelter. The small shelter is an open, circular, wooden structure which offers villagers a place to meet in company on the green, protected from rain or providing shade and on occasion it would also be used by Amport School as a place for outdoor learning.

Amport Parish Council & the Playground Refurbishment Committee are incredibly excited about the new plans. We have already sourced funding from a combination of local sources and grants, so this project can finally be realised. We hope you are also pleased with the layout and choice of equipment. It is important to note (and as the plan illustrates) all the equipment will sit within the existing tree-lined area on Amport Green, it will not encroach on the Green any further, allowing us all to enjoy its full use and potential as we already do.

Should you have any questions, please get in touch before Monday 8th October.

Ian Long (Chair of Amport Parish Council): ijkmlong@gmail.com
Jonny Kitson: (Amport Parish Council / Playground Refurbishment Committee)
Gemma Pearce (Playground Refurbishment Committee):  gemmapearce@me.com

Scamnesty

Monxton Neighbourhood Watch
David James
01264 710049 djamescdr@gmail.com

19 September 2018

As nobody else seems to want to take on the job of Neighbourhood Watch coordinator, and as I now have some time, I thought I would try and take up where I left off.

This has also been prompted by the increase in fraudulent activity being visited on our community, a number of instances of which have been reported to me. For this reason I hope that the latest Police initiative will interest you.

From now until Christmas, the Office of the Police Crime Commissioner is running a Fraud Scamnesty campaign. Targeting the older and vulnerable members of our communities in particular, it encourages people to report scams, provides advice on how to avoid becoming a victim of fraud, and aims to raise awareness of the financial and emotional impact that fraud can have on victims.

In partnership with Hampshire Constabulary colleagues and Neighbourhood Watch, members of the team will be at a number of Fraud Roadshow events across the Hampshire policing area and will support those working with older and vulnerable people in spotting the signs and providing the right help and advice. Scamnesty boxes have also been placed in libraries and Citizens Advice Bureaus to allow people to post details of scams that they have received, anonymously if they so wish, which will then be used for further analysis.

A full list of participating libraries and CABs as well as a list of roadshow events can be found on the PCC website: http://www.hampshire-pcc.gov.uk/scamnesty
For those unable to access the link to the website the Friday Fraud Roadshow will be at Tesco in Andover on 26th October from 09.30 to 15.30.

I am available if anyone needs advice, please note change of email address.

David James

Manor Farm, Abbotts Ann Update – 13 September

COME ALONG AND SHOW YOUR SUPPORT FOR FINDING A SOLUTION TO STOPPING LORRIES IN OUR VILLAGES

PUBLIC EXHIBITION 13th Sep 2018

7:30pm – 8:30pm

Venue: Abbotts Ann War Memorial Hall

Held by the owners of Manor Farm to give local residents the opportunity to discuss and share views on the potential change of use to residential housing at the Manor Farm site, in view of addressing the transport problems.

Another opportunity to give us feedback following the presentation held in Monxton in April.

We welcome everyone to come along and discuss this with us and give us your feedback and support.

Click here to see the Manor Farm Brochure

We look forward to seeing you!

Monxton Harvest Festival

St.Mary’s Church

Sunday Sept 9th  at 11.00am

Followed by

Ploughman’s Lunch and Pudding

in the Village Hall

We hope you can come to the lunch

There will be no charge

But donations will be welcome

For catering, please let us know you are coming

Ring Valerie on 772030

St Mary’s Monxton supports the Andover Foodbank throughout the year and especially at Harvest time when we try to make an extra effort to help those in our area who are in need.

There is a collection box at the west end of the church and donations of non-perishable food such as tinned meat, fish, fruit or vegetables, long-life milk or fruit juice and pasta are always welcome. The box is checked every day. Alternatively, we will gladly collect items from you if that is more convenient.

Minutes of the MPC AGM 25 April 2018

Minutes of MPC AGM 25th April 2018

Apologies – Andy Stevens and Richard Waterman

  1. Alpine/Penchard Presentation

Kelvin Barry Alpine – Long-running saga with steel lorries and HGV’s causing damage to roads, verges, hedges, thatch and walls of Monxton properties and to properties on West Hill Abbotts Ann. Background before farm before they grew to the present size. Purpose of the proposed Housing project is to fund the move of the businesses to a new site on a cost neutral basis using an open book approach.

Adrian Barker – Transport movements. A site survey done in 1 day saw 75 car and 73 lorry and van movements, 8 being large HGVs.

Mike Harrison – Architect – The proposed plans retain some of the existing farm buildings and as new buildings will be visible from the surrounding areas, there will be a maximum of 2 stories high.

Bryce Diplock – Penchards – At the moment there is an average of 50 cars on site every weekday using the local roads at least twice a day, so the impact of traffic should not be increased but will not all be arriving and leaving at the same time. 

Two proposals/options

Option 1. Approximately,12 two-storey houses, terraced, semi-detached and detached. Traditional design of buildings will be on brownfield site and retain the adjoining 2.5-acre paddock with a smaller footprint than already on site. 

Option 2. Approximately 22 two-story houses Less green space with some houses built on the paddock with green around the perimeter and some back gardens

Timeline – 6 months to submit formal planning applications

Questions from public

  1. Why apply for an outline and not detailed planning application?
  2. It will be an illustration showing access initially.
  3. How many lorry movements a day at present?
  4. 8 HGVs a day = 16 lorry movements

Q What would be the impact of additional sewage disposal for the new houses?

  1. Manor Farm has its own cesspit and if housing goes ahead, the site will have its own treatment plant.  South West Water would be consulted as there is an ongoing issue with the manhole in the road outside Manor Farm
  2. What about Affordable housing? 
  3. It could be included but would require more units as they would reduce overall net funds generated to fund move to a new site/factory.
  4. If outline planning permission is approved, what stops the plans being changed if you sell it?
  5. Paul Jackson – TVBC would consider the planning application on its merits and they would not normally consent to planning permission in the countryside.  They want to see the minimum development necessary to allow them to move.  A covenant can be attached to the property to limit development and the surrounding farmland is not in their ownership.
  6. Abbotts Ann PC ex-Chairman stated that AA does not need any more large houses but it does need affordable housing.
  7. Alpine confirmed that there could be a mix of small and large houses with a mixed community of younger and older residents.    
  8. Would more houses on the site would mean more traffic?  
  9. It would not, as said before there is an average of 50 cars travelling to and from the site on a daily basis now and that would drop to about 44 a day.      
  10. As this application is outside policy will it need to be agreed? 
  11. Paul Jackson – it would be treated as an exception. Any further ribbon development between the site and Abbots Ann would not be permitted.

Village Hall Update

Current Village Hall Situation – presented by Mel Bacon

  • We are losing bookings on the present Village Hall.  There is no outside space or sufficient parking.  Yearly maintenance cost = £23,000
  • 2016 planning for the Hall to improve the facilities as it needs a new boiler, kitchen, loos, roof, etc.  Quotes to do the proposed work of were between £220,0000 – £350,000
  • Money in Hall fund including fundraising monies = £35,000  leaving a £150,000 shortfall even with grants 

Comment from members of the public

  • The Hall is ugly, no ambiance and is an unsuitable building and people don’t want to rent it as other Village Halls are preferable.
  • We have lost our pub, we can’t lose our Village Hall as well.
  • Do the grants have conditions? – Yes
  • Couldn’t we just go ahead with the main issues for the money already raised?
    • We need £350,000 for the renovation/extension works. There needs to be a new entrance and we cannot increase the parking as the adjacent landowner won’t give us an option to purchase any land next to the hall.

Proposed new Village Hall Presentation – by Cllr SD

  • A developer now owns The Pub, the Village Green and the Pub Car Park. 
  • We are proposing a new Village Hall to be built at the end of the car park, a purpose-built building with 15 car parking spaces costing approx £400,000.  We have approached TVBC re the proposed plans and the owner of the Pub, DC Li Ltd, who have both indicated that they would be agreeable to the proposal in principle subject to detailed planning applications. The traditional design would be barn-style with a mezzanine, opening out on to the Village Green.  We cannot register the Village Green unless the MPC own it.  The interior would have oak beams and a wood burner to heat the building.  It would provide a flexible space, where it could be opened up on to the green in the summer, running costs would be lower and there would be a cafe area and events such as a Book Club.

Comments from Members of the Public

  • What about the Electricity sub-station which is there now?  
  • It would be moved to the front of the car park.
  • How much of the Green would be used?
  • A small area for car parking.

Chairman advised – MPC owns the freehold of the present village hall and that would be able to be transferred to the developer in part payment for the new hall, village green and car park.  Additional funding of £350,000 would be required and part of this would come from CIL funding. CIL monies can only be used for new builds or new extensions to existing buildings.

New build hall costs of £300,000. Cost of the refurbishment of old hall = £200,000 

Possible Name – The Pillhill Brook Community Hall.  We will have a village survey, get values of both sites, appoint legal advisors, 3 quotes from builders and a risk assessment and we propose to sell the current hall site to DC Li in part payment of the project.

Comments from members of the public 

  • There will be noise from the new village hall affecting nearby residents.
  • The villagers would like the pub back. 
    • Cllr SD – Villagers were given the opportunity to buy the pub 2 years ago but there was not enough support.
    • Cllr MC – Far more work required to assess the viability of the various options and ascertain what the villagers of Amport and Monxton want from a village hall.
  • Are other sites available?  Cllr MC – No
  • What about Knocking down and rebuilding the present village hall?
    • Cllr MC – That may be an option but doesn’t solve parking problems or protect the village green.
  • What is the consultation process? 
    • Chairman – There will be a consultation with residents via an Internet survey and hard copy for those with no web access plus public meetings and exhibitions.
  • There will be more traffic with people coming from outside the village. 
    • Cllr SD – The new hall will mainly be used by Monxton and Amport residents who can walk to it.
  • What is DC Li planning?
    • Cllr SD – Pub – will be converted to a single dwelling. If no new hall on the car park they will build either  5 x 2-bed or 2 x 5-bed houses.
  • When does the planning permission for the current renovation expire.
    • PJ (TVBC) – PP lasts for 3 years and there can be a re-submission.
  • What happens if we don’t get enough support from the villagers?
    • Cllr MC – So far, we have support from Amport PC and we will provide more details to villagers in due course of the various options with pros and cons.

Planning

  • New build behind Corner Cottage – MPC have received £3,700 from CIL fund, with a further similar sum to follow when the build is complete.
  • Black Swan – In discussions with DC Li.
  • ANPR System – 54 HGV violations HCC have invoiced Goodmans £17,000, which they have refused to pay.

Environment

  • Pillhill Brook – Hants and Isle of Wight Wildlife Trust, together with 16 partner organisations, have embarked on a project called Watercress & Winterbournes and the Pillhill Brook is one of the 7 streams included in this project. Watercress & Winterbournes has successfully secured Heritage Lottery funding to develop community bids and proposals in this development phase, to improve the impacts on these streams. A meeting has been arranged with HIWWT to discuss what the bid would deliver for our village and the things that we would like to see happen.  If residents have any suggestions on how we can preserve and enhance our sections of the Pillhill Brook, please contact Cllr JB.  
  • Southern Water – Groundwater levels remain very high but there have been no issues at the Pumping Station.  
  • Footpaths – MPC has been informed that the funding is still not in place for the Lengthsman Scheme.

Sunnybank

  • Drains and ditches cleared.
  • Volunteer needed for traffic calming scheme.
  • Piles of chalk dumped on the borders of the BOAT at Manor Farm

Finances  (TBC by Richard Waterman at the next meeting)

End of meeting