Amport Parish Council AGM – 16th May 2022 

7.30pm at East Cholderton Sea Scouts Hut

Guest Speaker – Maggie Shelton from Hampshire & IOW Wildlife Trust

We would like to invite anyone who would like to attend the AGM for Amport Parish Council.  This is your chance to hear from our Chairman Chris Harris and meet all our councilors and hear what we have been doing in the last year, and what plans are for this wonderful Platinum Jubilee year.  We hope you will join us and there will be refreshments available.  This will be followed by our usual monthly Parish Council Meeting which of course you are all welcome to attend.  

We look forward to welcoming you and please let our Clerk Heather Bourner (clerk@amportparishcouncil.org.uk) know if you are likely to attend. Of course you are welcome to turn up on the evening. Please remember all members of the public are welcome to attend any of our meetings. We look forward to seeing you.

Amport Parish Council

Parish Council meeting May 5th 2022

MONXTON PARISH COUNCIL

There will be a meeting of Monxton Parish Council at 7.30 pm on Thursday 5th May 2022 at Monxton Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

  1. Apologies for Absence Welcome and Apologies. 
  2. Election of Chairman & Vice Chairman
  3. Readoption of standing orders, finance regulations and code of conduct
  4. Public Participation
  5. Declarations of Interest
  6. Minutes & matters arising       
  7. Reports to include

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

  • Planning

Applications since previous meeting:-

22/00453/TREEN, tree works, The Chesters, Green Lane- no objections

22/00561/TREEN-tree works, Brewery House, Green Lane-no objections

22/00418/FULLN, erection of greenhouse, Little Cottage- no objections

22/00601/FULLN, ground floor extension, Shoetree Cottage- no objection

22/00615/FULLN- erection of security fencing gates and barriers and security hut, Andover business park, no objection

22/00921/TREEN tree works, land adjacent to Field House- no objection

Applications to be considered

22/01147/FULLN, erection of agricultural building, land between Homelea & Madonna, Andover Road

Confirmation of outcome from TVBC

21/03241/LBWN replace 2 ground floor windows, Meadow View-consent

2103606/TRRE, tree works, Garden Cottage, Chalk Pit Lane- no objections

2200104/TREEN, tree works, Monxton Man

or-no objection

22/00453/TREEN, tree works, The Chesters, Green Lane- no objections

220561/TREEN tree works, Brewery House, Green Lane no objection

  • County and Borough Councillors Report
  • Correspondence
  • Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 12th July 2022

Update from Southern Water

Southern Water has confirmed the project team have decided to postpone High Street Monxton sewer lining work, in week commencing 31/01/22, on health and safety grounds.

There would have been two separate road closures in place, HCC and Southern Water, in order to complete the work in the High Street. There is a reasonable and justifiable risk that two different sets of diversion / information signs, as you approach the four way junction with Green Lane and Abbotts Ann Road, could cause a driver to become confused and distracted.

There are also two blind turnings as you approach this junction and motorists may find themselves in difficulties, which is something we are keen to avoid.

We will be looking to reschedule these works once HCC are complete and have removed their traffic management and diversion.

Parish Council Minutes of Meeting 25th January 2022

Minutes of the Monxton Parish Council meeting held on Tuesday 25th January 2022, 7.30pm at Monxton Village Hall

Present: Cllr M Cleugh – Chairman 

               Cllr P Kitson – Vice Chairman

               Cllr Barbone

               Heather Bourner – Parish Clerk  

               Test Valley Borough Councillor Mrs Maureen Flood

               0 Members of the Public

Apologies:

Apologies for absence had been received from Cllr J Hooper, Cllr H Corroon & TVBC Cllr David Coole        

1.WELCOME.

The Chairman welcomed everyone to the meeting. He informed all those present that John Hooper had resigned from the Parish Council. Thanks were expressed for the work he had done while a Parish Councillor in particular all the time he had spent gathering data regarding traffic in the village. The vacancy will be advertised.

2.DECLARATION OF INTERESTS.

There were no declarations of interest.

3.PUBLIC PARTICIPATION.

There were no members of public present.

4.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 12th October 2021 as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Kitson confirmed tenders for the new Village Hall build were still awaited. Some bookings are continuing, cleaning has now been rescheduled to take place every other month.

An invoice for £3600.00 had been received from the architect working on the project to rebuild the Village Hall. Cllr Cleugh proposed this payment be made which was seconded by Cllr Kitson all agreed.

Cllr Cleugh will establish the process for making payment from the CAF funding.

The Clerk summarised the village hall finance as below

Village Hall Bank Reconciliation

Current account               £18583.97

Savings account              £53835.26

Parish Council held         £12040.77

Total available                 £84460.00

6.PLANNING.

Applications since previous meeting: –

  1. 21/03285/TREEN- coppice hazel- no objections
  2. 21/03504/TREEN fell Red Cedar-Bec House- no objections
  3. 21/03105/TREEN tree works- Hutchens Cottage, High Street-no objections
  4. 2103606/TREEN- tree works Garden Cottage, Chalkpit Lane- no objections
  5. 21/02938/FULLN- removal of defective lime and replacement with render to cob wall, Meadow View, Abbots Ann Road- no objections
  6. 21/03241/LBWN- replace two ground floor windows- Meadowview- no objections

Applications to be considered

  1. 21/03735/VARN- variation to application to demolish & rebuild Westwell & Well Cottages- the variation was to change from thatch to tile. -no objection provided tiles used are in keeping with surrounding properties.

Confirmation of outcome from TVBC

  1. 21/02832/TREEN-tree works, Monxton Manor-no objections
  2. 21/02935/TREEN- tree works Monxton Manor –no objections
  3. 21/02648/TREEN reductions to Rd Cedar-Bec House- no objections
  4. 21/03012/TREEN- fell walnut- no objection
  5. 21/03285/TREEN- coppice hazel- no objections

Cllr Barbone reported there had been no further news on the revised plans for the development of Amport House. The application has still to go before TVBC planning committee.

7.Sunnybank & footpaths

Problems with footpath 7 have been reported to HCC, hedges have been cut back by the landowner however a visit from TVBC footpaths officer is awaited.

All footpaths are very muddy at present and users are urged to take care while using these.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low.

A recent survey of traffic in the High Street showed a significant volume of delivery vans with a very high incidence of vehicles exceeding the speed limit, up to 90%. Large trucks monitored were mostly keeping to the speed limits but 87% of ordinary cars were also found to be exceeding the speed limits. The situation will continue to be monitored and data retained as evidence for the future.

An initiative to be explored by Hampshire County Council regarding imposed 20MPH limits in residential areas will be monitored with interest.

9. Environment

Cllr Corroon reported The Environmental Agency has recently circulated two leaflets in relation to flooding.  These are available on the Monxton Matters website and provide lots of information to assist those who may encounter flooding problems.

Cllr Cleugh said work had been carried out to re line the main sewars in Amport & Monxton. Work to relining laterals to private households will be carried out once the water table risings to a level when any leaks can be identified.

10.FINANCE

To note balance in Lloyds bank as at 31/12/21 £32502.54

i)Resolved: that the following payments be approved and transactions authorised

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO November to January

Payments to be made by bank transfer

Clerks Expenses Nov to Jan £56.67

Cllr Cleugh said he had encountered many issues attempting to open another Lloyds Bank account to run alongside the account already open and to be used for the purposes of income & expenditure for the new village hall. The Clerk agreed to keep a separate set of accounts relating to this project and meet any expenditure from the account currently in use. All payments from this account have to be authorised by a second signatory so any risks have been considered.

The Clerk was asked to arrange for the funds held by the Village Hall Management Committee specifically for the new build to be transferred to the Parish Council account.

12.Borough & County Councillor Reports.

HCC Chris Donnelly was not present

TVBC Councillor Maureen Flood reported as follows:

Further grants were now available for village halls affected by COVID and agreed to send details to the Clerk

Andover-Vaccination Centre

Vaccinations at Andover’s Chantry Centre are continuing thanks to the Primary Care Network, alongside support from Test Valley Borough Council.

Andover Chantry Centre walk in vaccination availability for those eligible check at: Find a walk-in coronavirus (COVID-19) vaccination site – NHS (www.nhs.uk)

Test Valley Borough Council Emails

Sign up to our email atwww.testvalley.gov.uk/emails

The council has launched a new email update system. The system allows regular useful information to be sent out to those who choose to subscribe and can be personalised as users select their preferences.

Events, bin collection dates and countryside information are just some of the updates being sent out. Users of My Council Services will have had a one-time email to notify them of this new service, asking them if they would like to subscribe. Their details are not stored on the system and they have to opt-in to receive these new updates and can unsubscribe at any time.

13.Any other business –

There was no other business

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 12th April 2022, 7.30pm

Monxton Parish Council Meeting 11th January 2022- agenda

MONXTON PARISH COUNCIL

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 11th January 2022 at Monxton Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

  1. Apologies for Absence
  • Public Participation
  • Declarations of Interest
  • Minutes & matters arising
  • Reports to include

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

  • Planning

Applications since previous meeting:-

  1. 21/03285/TREEN- coppice hazel- no objections
  2. 21/03504/TREEN fell Red Cedar-Bec House- no objections
  3. 21/03105/TREEN tree works- Hutchens Cottage, High Street-no objections
  4. 2103606/TREEN- tree works Garden Cottage, Chalkpit Lane- no objections
  5. 21/02938/FULLN- removal of defective lime and replacement with render to cob wall, Meadow View, Abbots Ann Road- no objections
  6. 21/03241/LBWN- replace two ground floor windows- Meadowview- no objections

Applications to be considered

  1. 21/03735/VARN- variation to application to demolish & rebuild Westwell & Well Cottages

Confirmation of outcome from TVBC

  1. 21/02832/TREEN-tree works, Monxton Manor-no objections
  2. 21/02935/TREEN- tree works Monxton Manor –no objections
  3. 21/02648/TREEN reductions to Rd Cedar-Bec House- no objections
  4. 21/03012/TREEN- fell walnut- no objection
  5. 21/03285/TREEN- coppice hazel- no objections
  • County and Borough Councillors Report
  • Correspondence
  • Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 12th April 2022

Parish Council Minutes 12th October 2021

Present: Cllr M Cleugh – Chairman 

               Cllr P Kitson – Vice Chairman

               Cllr H Corroon

               Cllr C Barbone                 

               Heather Bourner – Parish Clerk  

               Test Valley Borough Councillor Mrs Maureen Flood

               1 Members of the Public

Apologies:

Apologies for absence had been received from HCC Chris Donnelly & Cllr J Hooper           

1.WELCOME.

The Chairman welcomed everyone to the meeting.

2.DECLARATION OF INTERESTS.

Cllr Corroon declared an interest in a planning application for tree works at his property.

3.PUBLIC PARTICIPATION.

There were no comments from the member of public present.

4.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 13th July 2021 as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Kitson confirmed the CIL funding has now been agreed. Some costs to start the process have been agreed by the hall management committee and work on obtaining full quotes for the work to demolish the old hall and build the new has now begun.

A few bookings of the hall remain in place however the boiler has been condemned and there is therefore no heating. Some temporary heaters have been purchased.

Some tree works around the hall have taken place but there are still some trees that need to be felled. Concerns have also been raised about the wall between the hall and Bec House which has been damaged by tree roots. Cllr Cleugh will write to the property owners.

The Clerk summarised the village hall finance as below

Village Hall Bank Reconciliation

Current account               £18851.03

Savings account              £53833.42

Parish Council held

Village hall fund               £12040.77

Total available                  £84725.22

Note that application to register hall with Land Registry has been made.

6.PLANNING.

Applications since previous meeting: –

21/02109/erection of 3 bay garage, Millcroft, Chalkpit Lane-withdrawn

21/02167/FULLN demolish existing rear & side extensions & replace-, Cambridge Cottage- no objections

21/02648/TREEN reductions to Red Cedar-Bec House- no objections

Applications to be considered

21/02832/TREEN-tree works, Monxton Manor – no objections

21/02935/TREEN- tree works Monxton Manor– no objections

21/02935/TREEN-tree works Manor Farm- no objections

Confirmation of outcome from TVBC

21/02336/TREEN & 21/02284- Tree works, Bec House -no objections

21/01418/FULLN-retrospective change of use application & erection of stable block, Pegasus Stables-permission

Cllr Barbone reported on a meeting with the owners of Amport House to discuss the planning application submitted. Monxton Parish Council had submitted objections to the traffic management plan for the application and the owner confirmed that a new plan will be submitted to Hampshire Highways.

7.Sunnybank & footpaths

Cllr Barbone said There has been a marked increase in dog mess on footpaths which is not being picked up by dog owners.

Problems with footpath 7 have been reported to HCC but no reply has been received at present.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low at 32mph, although there are still some vehicles regularly exceeding the national limit of 60mph.

A recent survey of traffic in the High Street showed a significant volume of traffic to be delivery vans which is expected to increase when building work commences at Amport House. Tanker movements have reduced considerably.

The very large pothole in the High Street has now been repaired.

9. Environment

Cllr Corroon reported on a recent pan Parish Council meeting regarding the issues with over pumping and sewage at the Pilhill Brook. The group have engaged with Southern Water and are addressing the following 6 commitments:

1. Capital investment for wastewater infrastructure

2. Assurances re quality of the water in Pillhill Brook and transparency of the water testing

3. Compliance with the EA regulatory requirements via Infiltration Reduction Plan (IRP)

4. Commitment to over-pump only when necessary to prevent damage to customers

5. Consultation with affected PCs before execution of any further temporary works

6. Continued engagement and communications with customers, PCs and TVBC representatives re future plans.

Work has commenced surveying pipework and where these are damaged to repair them. The UV disinfection trials have proved to be successful and work to improve the Infiltration Reduction Plans has now commenced. There has also been significant improvement in communication which will continue to be developed. While it is likely that tankering work will be required this winter significant improvements have been made so this should be less than in previous years and cause much less disturbance to residents.

10.FINANCE

To note balance in Lloyds bank as at 30/09/21 £29525.78

i)Resolved: that the following payments be approved and transactions authorised

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO August to October

Payments to lengthsman July to September £725.00

Clerks Expenses (Aug) £29.53

Payments to be made by bank transfer

Clerks expenses (Sep & Oct) £23.35

Carl Cafferty (lengthsman Oct) £300.00

12.Borough & County Councillor Reports.

HCC Chris Donnelly was absent.

TVBC Councillor Maureen Flood reported as follows

Waste Collection

In the coming years, the landscape of waste collection systems across Hampshire and indeed across the country will see considerable change. On Tuesday, October 19th, Test Valley’s Cabinet will consider a proposal to change our waste and recycling collections that will see glass, most plastics and food waste collected from your bins by the end of next year.

TVBC: Andover cultural regeneration plans

Proposals approved at a 29th September cabinet meeting will see TVBC invest more than £200k in town centre events over an initial 18-month period. The Council will work closely with partners to drive up footfall to support businesses and encourage economic recovery post-pandemic, paving the way for the upcoming town centre regeneration following the adoption of the masterplan in 2020.

13.Any other business –

There was no other business

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 11th January 2022, 7.30pm

Village Hall CIL Fund Bid

Members of Monxton Parish Council, the Village Hall Committee, and other generous volunteers have all spent a considerable amount of time preparing the documents and supporting information which has now been submitted for TVBC’s CIL (Community Infrastructure Levy) Fund Bid.

Monxton & Amport Village Hall - the new Pillhill Hub

The CIL Fund is for infrastructure projects in Test Valley that often require funding in excess of most grants and awards. We anticipate it to be the majority of the funding for the new village hall building, which will most likely be named the Pillhill Hub.

Our bid has been enhanced by some wonderful 3D drawings, which were kindly and generously created free of charge by Andrew Down of Pocket Protector Projects in Grateley.