Monxton Parish Council: Vacancy

Monxton Parish Council Elections 2019


Thursday 2nd May 2019


Monxton Village Parish Council is calling on residents, passionate about their community to stand in their local elections in 2019.

What do Councillors do?

Councillors are the champions of their community and give residents a voice on the decisions the council makes. Becoming a councillor will allow you to make a real difference in your community by engaging with residents, local groups and businesses to find out their needs; making decisions on which services and projects the council should take forward; and getting involved locally to ensure the services are meeting your community’s needs.

How long does it take?

The National Association of Local Councils (NALC) Local Councillor Census Survey found that councillors put aside, on average, three hours a week for council work. This often includes attending meetings, engaging with residents and speaking on behalf of the council to other bodies.

Can I stand?

There are only a few rules to stand for election. You must be:

•           A British citizen, or a citizen of the Commonwealth, or the European Union

•           18 years of age or older

•           Live in an area that is served by a local council

How can I get involved?

Contact Heather Bourner Clerk to Parish Council at to find out more or visit

Manor Farm, Abbotts Ann – Alpine Group

Monxton Parish Council Meeting – Tuesday 12 February 2019

7.30pm, Monxton & Amport Village Hall

We have invited the team from Alpine Group, who are currently based at Manor Farm, Abbotts Ann, to make a presentation of the plans for building a limited number of houses at the Manor Farm site in order to fund the move of the business to a new location in Andover.

If successful, this will end years of large steel lorries coming through Monxton causing noise, pollution and distress to residents, especially those on the High Street, Chalkpit Lane and Abbotts Ann Road.

The Parish Council is supporting this application in principle, subject to the details of the application being published.

We urge all villagers to attend this meeting and ask questions, so you can decide whether you wish to support or object the application. In the event you support the plan we need you to write to TVBC to support the application. Objectors will no doubt write with any concerns they may have with the plan.

As many of you may be aware the development is in Abbotts Ann parish, and AAPC are likely to object . The proposed development is outside the TVBC planning policy and as such will only be considered if Monxton villagers write in to support the plan.

Parish Council Meeting: 12 February 2019



There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 12th February  2019, at Monxton Village Hall.

Heather Bourner, Clerk to Monxton Parish Council

1 Apologies for Absence clerk  
2 Public Participation & Declarations of Interest  


3 Presentation

Alpine/Penchard re planning application to build some houses at Manor Farm to fund the move to a new site/workshop at a new location in Andover.

4. Village Hall Proposals Chair  
5 Minutes

(i) To confirm the minutes of the meeting held on 16th October 18

To report on any matters arising.




6 Report on environment & footpaths    
7 Report on Website    
8 Report on traffic    
9 Finance

i)  To note the bank balance as at


Lloyds £22677.93

ii)To approve the following payments and sign cheques:-

H Bourner sal                     £509.35

H Bourner exp                    £35.00

H Bourner add hours          £104.48

Thruxton PC Lengthsman  £475.50

TVATPC                             £15.00

County and Borough Councillors Report















(i)              To note the following TVBC decision:

(ii)           To receive the Planning Advisory Committee’s recommendations on the following applications:

19/00070/FULLN & 19/00071/LBWN- Re-roof existing outbuilding Field House
12   Attendance at Events Chair
13 Correspondence Clerk
14 Any Other Business Clerk
15 Date of Next Meeting Clerk Provisional date 16th April



Application for New Houses in Monxton

There has been an application from a developer to build four new houses on the land behind Cambridge Cottage, on Andover Road, Monxton.

The proposed new entrance, opposite Little Thatch, would be just below the pinch point on the Andover Road This entrance has very poor sight lines up towards Andover and could be the cause of traffic incidents. HCC Highways will comment on this point in due course.

The site is also outside the settlement boundary and therefore designated as countryside so TVBC has raised an objection on these grounds (click here).

Monxton Parish Council has objected to this development and a copy of the letter of objection is below, if you would like to use this as a template for your own letter.

If residents are minded to comment on this application, either to object to support, you should either register on the TVBC website or write to the Planning Officer, Emma Jones, at TVBC Planning Department at Beechhurst, with a copy to Monxton Parish Council Chairman, Mike Cleugh at Rectory Cottage, Monxton. Email

The date to file your comments is before the 23rd November 2018.

Letter of Objection from Monxton Parish Council

Monxton Parish Council objects in the strongest terms to this application, which is totally unwelcome and not in keeping with any aspect of the village design statement in that it completely detracts from the rural nature of the village, which is in a conservation area and which has approximately 50%, grade 2 listed thatched cottages, two of which are adjacent to this executive house suburban development in an ancient village.

 Our objections are based on planning policies and are as follows:  

  1. Contrary to TVBC Local Plan – The development would be situated outside the settlement boundary and as such would be development in the countryside which is outside TVBC planning policy – COM2 (Settlement Hierarchy)
  2. Contrary to Monxton Village Statement –  Unacceptably adverse impact on the character of the surrounding area and on the amenities of the properties adjacent to the site by reason of overlooking, loss of privacy and visually overbearing impact. The houses proposed are typical suburban 4/5 bedroom houses totally out of character with the neighbouring grade 2 Thatched listed properties namely Little Thatch and Little Cottage.
  3. Contrary to Highways policy – totally inadequate sight lines – The site access proposals are not in accordance with acceptable standards and would lead to potential traffic safety problems.  The poor sight lines of less than 10 metres for vehicles coming down from Andover would mean cars leaving the site going to turn right would have no time to avoid accidents as this area is the pinch point on that section of the highway and has created several accidents over the years as two cars can only just pass at that point currently.
  4. Noise and Light pollution – The area is currently an open water meadow and any new buildings would have an adverse impact on surrounding properties caused by increased noise caused by vehicles and light pollution from the new buildings.
  5. Ecology – The new houses would have an adverse impact and harm to the high ecological value of the site as they would take land used by various riverside mammals and birds and create barriers to free access to the river.
  6. The Pillhill Brook – any potential effluent or waste from the properties would risk contamination and harm to the Pillhill Brook, a unique chalk stream, which has a high habitat value and is an important wildlife corridor. The current pumping station at Chalkpit Lane is already at maximum capacity and has had huge problems for the last few years in having huge tankers take the wastewater out of the village in the winter months for many weeks causing disruption and noise to villagers. Southern Water should be contacted for their views on the impact of additional houses as a matter of urgency.  
  7. Flooding risk – currently lower parts of Meadow View, which borders the site, has a pond forming in the winter in the lower southern corner which would mean would mean that plots 3 & 4 may suffer flooding of their gardens at the very least.
  8. Impact to the environment of the piling foundations required: Meadow Lodge which was built in the 1960s is currently built on 30 piles over 11 metres deep. (We note, however, no piling is mentioned for the design of the houses in the application. This could have a major impact on the geology of the meadow and the potential to disrupt underground sub-surface water flows from the higher ground down to the river. In addition, the houses’ foundations could also affect the hydrology of the area causing potential harm to adjacent buildings.)
  9. The current trees lining the edges of the meadow, we believe, would cause severe shading to the houses and would very quickly be felled to improve the light into the gardens. We urge TVBC to put Tree Protection Orders (TPOs) on all trees bordering the property to ensure that they are not cut down in the future.
  10. Site Access: we understand that the owner tried unsuccessfully to obtain access to the field from Andover Road and was refused by TVBC, and also at appeal to the then Department of Environment & Transport by the Inspector in 1987 (copies of these refusals sent to Emma Jones at TVBC on the 8/11/18) and in addition we understand that the land in front of the current entrance is owned by Hampshire Highways, which TVBC will investigate.

MPC Minutes 16th October 2018

Minutes of the Monxton Parish Council meeting held on Tuesday 16th October 2018 in the Monxton Village Hall at 7.30pm.

Present: Cllr M Cleugh – Chairman, Cllr S Dowding – Vice Chairman, Cllr J Balding, Cllr P Weston, Richard Waterman – Parish Clerk, Mrs P Kitson – Village Hall Chairman
Members of the Public – 18
Apologies: Borough Councillor Mr B Few-Brown and County Councillor Mrs Z Brooks

WELCOME – The Chairman welcomed everyone to the meeting

DECLARATION OF INTERESTS – There were no declarations of interest recorded

VILLAGE HALL UP-DATE – Penny Kitson, Village Hall Chairman.
Penny Kitson gave a comprehensive presentation on the results of the Village Hall Survey. 178 responses were received from Monxton and Amport Villages. 58% from Monxton and 42% from Amport. There was an overall majority to move the Village Hall to a new site. The Black Swan Car Park is the site under discussion.
The results of the survey will be put on the Village Website.
The recent fund-raising event made a £16,000 profit. Amport Parish Council have given £4,750 towards the project. The match funding pot now stands at £50,000. The proposed new Village Hall will aim to be eco-friendly and economically self-sustaining. The building will be promoted as a Community Hub, and a competition to find a better name will be held in the future.
Those present were in full support of the project and thought that the Village Hall Team have done some amazing work to get to this stage.

The Chairman opened the meeting to a Questions and Answer session on the proposed Village Hall project:
QUESTION: Will the Black Swan Car park site be freehold or leasehold?
ANSWER: Freehold. If the freehold is not obtained, there will be no deal.

QUESTION: Why was the Public Meeting on the 18th August 2018 cancelled and why was a further meeting not scheduled?
ANSWER: The Chairman apologised but unforeseen circumstances meant the August meeting could not go ahead. All the information was posted on the Website.

QUESTION: Why is there no artists impression of what the new building will look like on the proposed site, this makes it hard to visualize what is being proposed?
ANSWER: At this stage of the project it is not wise to spend resources on Architects fees.

QUESTION: What will the total cost of the project be?
ANSWER: In the region of £500,000 with a £50,000 contingency fund. It is estimated that the build costs will be in the region of £300,000 – £350,000.

QUESTION: What is the risk if the build cost goes over budget, where will the funding come from?
ANSWER: The Chairman explained the Community Infrastructure Levy funding at length (CIL). The CIL allows for a contingency to be built-in to cover an overspend. It is also possible to make further applications for CIL funding. Test Valley Borough Council have expressed full support for a CIL application from Monxton.
The Chairman stated that other forms of funding are also been investigated.

QUESTION: What is the process to proceed with this project?
ANSWER: The Chairman explained the process.
1. A ‘Red Book’ Survey needs to be done to value the land of both the Black Swan
Car Park and the Current Village Hall site.
2. Specialists will then be engaged – Solicitors and Architects.
3. Planning Permissions will need to be submitted.
4. An application for CIL funding will them be submitted.

QUESTION: What is the size of the proposed new building?
ANSWER: Roughly the same size as the current Village Hall. 10M X 20M with the addition of a mezzanine floor.

QUESTION: Have other Village Halls in the area been surveyed on their usage?
ANSWER: The Clerk reported that he is the Booking Clerk for the Fairground Hall at Weyhill. Due to the size of their car park they obviously hold big events for up to 160 people. However, the mainstay of the income is Children’s Birthday Parties, Keep Fit classes and small groups hiring the hall.

QUESTION: Has a Developer been identified?
ANSWER: Talks are ongoing with DC Li Builders the owners of the Black Swan. However, three quotes will be required to meet the criteria for the CIL funding.

QUESTION: It was thought that there will be many questions from the village over the coming months about this project. Will there be a forum for residents to register their questions?
ANSWER: Residents can submit questions through the website or forward to one of the Parish Councillors. There will be further consultation with the Village to build momentum for the project. The Chairman thanked those present for their questions and close the Question and Answer session.

Cllr S Dowding proposed that Penny Kitson be co-opted onto the Parish Council to fill the vacancy. This was seconded by Cllr J Balding. All agreed.
Penny Kitson signed the Declaration of Office and was given the Declaration of Interests and Data protection Forms. The Chairman welcomed Cllr P Kitson onto the Parish Council.

The Chairman signed the minutes of the previous meeting as a true record.

Cllr P Kitson proposed that the Monxton Parish Council support the Villagers majority vote to move forward with a new village hall on a new site on the Black Swan Car park and appoint a surveyor to undertake a Red Book survey and in addition professional advisors (Solicitor and Surveyor/Architect). This was seconded by Cllr S Dowding. All agreed.

• Barn Cottage 18/01549/FULLN:
• Demolition of existing double garage and erection of a double garage & accommodation on a new 1st floor.
• MPC objection
• Application withdrawn

• Paisley House (formerly JEVVON) planning application 18/01956/FULLN
• Installation of dormer windows to replace the Velux windows to allow top floor attic to be converted to two additional bedrooms
• MPC objection
• Application approved by TVBC

• Issues with Nelsons lorries going through Monxton
• No major feedback from villagers over last 2 months
• EA have confirmed that they will be taking legal proceedings currently

• Alpine/Penchards – Abbotts Ann Manor Farm
• Outline planning proposal presented to MPC in March
• Presentation at Abbotts Ann in September local support is positive
• Potential for a planning application to be presented in the near future
• Who would support the application to build houses at Manor Farm.

Financial Report – 1 st April 2018 to 16th October 2018

Opening Balance 1/4/18 = £ 831.90
Precept = £6,200.00
CIL Funding = £3,703.12
= £10,735.02

Wages = £700.00
Insurance = £350.35
Village Maintenance = £1,001.00
Speed Sign Programme = £300.00
Church – Mower Service = £134.39
Audit = £340.00
Dog and Rubbish Bin Empty = £333.00

= £3,158.74
= £7,576.28
Bank Balance 16th October 2018
Parish Council £ 7,576.28
Reserves £ 6,000.00
Village Hall £ 7,523.35

• Lengthsman Scheme
• Local contractors will be appointed
• Proposal: sign a contract with HCC to have Monxton as its own Cluster and Thruxton as a member – each to appoint a local contractor. Proposer: Judith Balding; Seconder: Mike Cleugh
• Overview of the scheme
• Issues with the current scheme (Cluster) run by Penton Mewsey for HCC
• Monxton to set up their own cluster joined by Thruxton
• Monies from HCC directly controlled by MPC
• Lengthsman Scheme
• Local contractors will be appointed
• Proposal: sign a contract with HCC to have Monxton as its own Cluster and Thruxton as a member – each to appoint a local contractor. Proposer: Judith Balding; Seconder: Mike Cleugh
• Footpaths
• Part of a fallen dead tree covered in Ivy blocked the Hook Lane Bridleway and had to be removed.  Otherwise no reported problems.
• A new Footpaths Representative is required, please contact the PC if you regularly walk the footpaths and would like to volunteer for the position.

• Merge much of the info on both the Monxton and Amport websites.
• Each village website will retain the issues that relate to Monxton and Amport Parish Council matters, Church and history.
• Parish Clerks will manage the relevant Parish Council sections
• David Baugh will do Church section
• Each village web address will still work

TRAFFIC – Cllr P Weston
Cllr P Weston reported on the data collected from the Flashing Speed Sign.
• Total 16827 records
• 34% (5668) under 30 MPH
• 67% (11159) above 30 MPH +
• 34% (5574) at 35 MPH +
• Max speed recorded above 75 MPH
Cllr P Weston stated that the data can be collated over the coming months to put together a report on speeding to be presented to the Police.

Two further sites were identified for the speed sign. Broad lane and Abbots Ann Road. Cllr P Weston asked for help when siting the Speed Sign as it is a two-man job.

SUNNYBANK – Cllr P Weston
• The Farm has spread the muck that was too close to the path – Min.10 metres
• Nothing to be stored there for at least 12 months
• Traffic Sign Information

The Chairman thanked everyone for coming and closed the meeting.

12th February 2019 at 7.30pm in the Monxton Village Hall

Monxton Parish Council Meeting & Village Hall Consultation: Tuesday 16 October






At 7.30pm there will be a presentation of the survey results for the Monxton & Amport Village Hall consultation, and a discussion with Q&As from anyone present with regards to the future of our community spaces.

The Parish Council meeting will commence afterwards, hopefully at about 8pm.

  1. Welcome and Apologies
  2. Parish Council Vacancy – Co-option
  3. Declaration of Interests
  4. Members of the Public (Pre-booked slots if requested)
  5. Minutes of the previous meeting – sign that they are correct
  6. Planning
  7. Reports:
  • Environment & Footpaths
  • Traffic
  • Neighbourhood Watch
  • Sunnybank
  • Financial Report
  • Village Hall Up-date and CIL Funding.
  1. HCC and TVBC reports (if provided)
  2. Correspondence
  3. Close of the meeting

Date of next meeting – To be confirmed