Parish Council Minutes – 12 July 2017

Minutes of the Monxton Parish Council meeting held on Wednesday 12th July 2017 in the Monxton Village Hall at 7.30pm.

Present: Cllr M Cleugh – Chairman, Cllr S Dowding – Vice Chairman, Cllr P Weston, Richard Waterman – Parish Clerk, County Councillor Mrs Z Brooks, David James NHW, Members of the Public – 4
Apologies: Cllr J Balding and Borough Councillor Mr B Few Brown.

WELCOME – The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS – Cllr M Cleugh declared an interest in planning application 17/01456/FULLN

MEMBERS OF THE PUBLIC – No issues were raised by the members of the public.

MINUTES OF THE PREVIOUS MEETING – The Chairman signed the minutes of the previous meeting as a true record.

PARISH COUNCIL VACANCY – The Clerk reported that TVBC had informed him that the Parish Council can co-opt to fill the vacancy. Mr Andy Stevens has expressed an interest in joining the Parish Council and will be co-opted at the October meeting.

PLANNING – There are have not been many issues with Nelsons lorries going through Monxton no major feedback from villagers over last 6 months.

Corner Cottage – 17/01144/FULLN
A revised planning application by Ross Construction – no objection to new design but concerns regarding the 40+ trees which have been cut down contrary to the planning application.

Rectory Cottage – 17/01456/FULLN
Small-scale Domestic Solar Panels in field. SUPPORT.

TRAFFIC AND HIGHWAYS – The Chairman gave a brief history of the traffic problems Monxton have experienced and the Non-functioning of the ANPR system in Monxton Road for over 2 years.

MPC raised the issue of the long-term failure of the ANPR system with HCC, (and other traffic concerns) at a meeting in Winchester, and have recently `kept the pressure on` with a further meeting also attended by many councillors and officers both from TVBC and HCC, facilitated and supported by Zilliah Brooks.

A further meeting was held on Monday 3/7/17 with Pat West and councillors from many local parishes to press Zilliah Brooks also present to get a meeting with the HCC Director of Highways within the next 3 weeks and support an FOI request.

A Freedom of Information request has been submitted by Abbotts Ann PC on behalf of all the local parish councils to TVBC and HCC re the ANPR continued failure to operate.

Cllr Mrs Z Brooks confirmed that Goodman’s have their own system VINDEX and stated that their system is working. Further work is needed on the Hampshire County Council ANPR system. Cllr Mrs Z Brooks suggested that Monxton residents take photographs of HGVs that come through the village so they can be identified.

Cllr S Dowding stated that she feels that this is unacceptable, it is the responsibility of HCC to fix the ANPR system and not for Monxton residents to monitor vehicle movements. Cllr P Weston suggested that a letter sent to the MD of Goodmans at his home address informing him of the problems Monxton has with the HGV’s and site traffic. The Parish Council thought this a good idea. Cllr P Weston will draft a letter.

FREEDOM OF INFORMATION REQUEST FOR ANPR SYSTEM ISSUES

The reference Numbers for the requests are:
TVBC  76487
HCC FOI1094284

Request for Information under the Freedom of Information Act 2000 as to the Planning obligations and actions of The Authority, The ANPR system and barred routes in relation to the Andover Business Park, formerly known as the Land at Andover airfield.

This request is made by Timothy Abram Vice Chairman of the Abbotts Ann Parish Council and in conjunction with the Parish Councils of Monxton, Penton Mewsey, Penton Grafton, Charlton, Andover Town Council and Campaign for the Protection of Rural England (CPRE).

ENVIRONMENT – Cllr J Balding

Footpaths and Bridleways

  • We have now had confirmation for funding for the Lengthsman Scheme from HCC.
  • A full-time Lengthsman will be appointed to start work, for all the Parishes included in our Scheme, from next year with Penton Mewsey PC as the lead.  Under the Scheme, the main duty for the Lengthsman will be to cut the footpaths.  We will continue with the arrangement we have until about October and MPC will be reimbursed for the costs for cutting the footpaths this year from the Lengthsman Scheme funding.
  • HCC are not scheduled to cut the BOAT by Sunnybank until August, but after it became very overgrown in the past few months, MPC had a kind offer from Peter Batten of Willow Farm to cut it for us.  He did a very good job and we would like to thank him for giving up his time to do it free of charge.
  • The new Footpath Representative is Shaun Crowley.

The Clerk reported that there is still no news on securing the funding for the Lengthsman. Cllr Mrs Z Brooks reported that she and Cllr A Gibson are meeting with the HCC Executive and hope to secure the funding for the Lengthsman.

FINANCE – Parish Clerk

INCOME
Opening Balance 1/4/17        = £3,761.80
Precept                                = £2,850.00
VAT Refund                          = £   875.97

= £7,487.77

EXPENDITURE
Wages                                    =    £400.00
Insurance                                =   £393.57
Village Maintenance                 =    £485.00
Administration                         =   £155.00
Dog Bin/Litter Collection           =   £330.60

= £1,764.17

Bank Balance
Parish Council   £ 5,723.60
Misc Funding    £ 7,430.65

£13,154.25

WEBSITE – Cllr S Dowding
Cllr S Dowding reported that the website is going well and that she posts regular up-dates on Monxton Matters.

FETE – Cllr S Dowding
Cllr S Dowding reported that it was a record year for the Fete with funds raised (profit) of £17,735.23. Each year a total of £7,800 goes to Amport Church and Amport School. Amport Church has 65% (£5,070) and 35% is for Amport School (£2,730). Any excess is for distribution by the Amport & Monxton Comunity Charity to community projects. This year there is £9,935.23 to be granted.

VILLAGE HALL – Cllr S Dowding
Cllr S Dowding reported that the Village Hall need to get 3 quotes for the refurbishment and building work. So far, they have one and it has come in considerably more than estimated. The Village Hall has started fundraising.

SUNNYBANK – Cllr P Weston
Cllr P Weston reported that there was a power cut at Sunnybank and the power was off for 12 hours. Residents are to receive a refund of £75 from the power company.

The recent Village Clean-up was well attended. Cllr P Weston spoke about a leaflet drop to residents of Sunnybank asking them to sign up for Monxton matters, issues with the B.O.A.T. and the grass cutting at the entrance to the cul-de-sac.

NEIGHBOURHOOD WATCH – Mr David James

  • Looking back over the past few months the problems seem to be the same and I wonder if anyone listens to the repeated warnings.
  • Rural Crime
  • The main cause for concern, highlighted in several recent alerts, is theft from parked vehicles. People still leave valuables, particularly handbags, often in view, when they leave their cars to walk the dog. Thefts from outhouses and garages are a close second
  • Scams
  • As a follow, up to the Sky refunds scam I spoke to the Sky salesman in the Chantry Centre. He confirmed that Sky does not have a ‘refunds department’ but sadly told me about an elderly lady who contacted him in tears after having been swindled out of a significant sum of money.
  • The ‘Council Tax’ fraud has been doing the rounds in Sussex, the victim is asked to make an up-front payment to secure a council tax refund.
  • The online vehicle sale fraud. Fraudsters advertise vehicles and machinery for sale on various online selling platforms. The victims, after communicating via email with the fraudster, receive a bogus email which purports to be from an established escrow provider who will keep the payment until the buying and selling parties are both happy with the deal. The money goes straight to the fraudster.

RE-CAP ON PLANS FOR 2017/2018

  • Planning
    • Purchase village green and possibly car park
    • Continue to encourage Alpine Group to move from current site
  • Environment & Footpaths
    • Employ a Lengthsman for footpath maintenance
    • Village clean-up for spring and autumn
    • Bulb planting for autumn
  • Traffic & Highways
    • 30mph roundels to be painted on roads
    • Continue to monitor lorry movements through the village
    • Continuation of Community Speed Watch
  • Village Hall
    • Fund-raising for the building work

CLOSE OF THE MEETING
The Chairman thanked everyone for coming and closed the meeting.

DATE OF THE NEXT MEETING
To be confirmed

Monxton Parish Council Meeting: 25 October 2017

MONXTON PARISH COUNCIL
NOTICE OF PARISH MEETING

THE MONXTON PARISH COUNCIL MEETING IS
TO BE HELD ON WEDNESDAY 25th OCTOBER 2017
IN THE VILLAGE HALL AT 7.30PM

AGENDA

  1. Welcome and Apologies
  2. Declaration of Interests
  3. Parish Council Vacancy – Co-option of Mr Andy Stevens
  4. Members of the Public (Pre-booked slots if requested)
  5. Minutes of the Previous Meeting sign that they are correct
  6. Planning
  7.  Reports:
    • Environment & Footpaths
    • Traffic
    • Neighbourhood Watch
    • Sunnybank
    • Financial Report
  8. Update on Alpine Group & Manor Farm, Abbotts Abb
  9. Update on the Black Swan pub and village green
  10. Use of Village Hall parking
  11. HCC and TVBC reports (if provided)
  12. Correspondence
  13. Close of the meeting

Date of next meeting to be confirmed –  January 2018

 

 

 

Footpath Representative Required

Image result for footpath signDo you walk around Monxton regularly? If so, Monxton needs a new Footpath Representative, to ensure all our byways and paths are kept in good condition for us all to enjoy.

The role involves keeping an eye on all the paths in the parish (maps are available) and liaising with the parish lengthsman on keeping the paths cut and well maintained.

Reports on the paths need to be given quarterly to Monxton Parish Council at the meetings, although this can also be a written report if you’re unable to attend each time.

So if you enjoy walking around our beautiful parish please get in touch – monxtonmatters@gmail.com

Parish Council Meeting 12 July 2017

MONXTON PARISH COUNCIL
NOTICE OF PARISH MEETING

THE MONXTON PARISH COUNCIL MEETING IS TO BE HELD ON WEDNESDAY 12th JULY 2017 IN THE VILLAGE HALL AT 7.30PM

AGENDA

  1. Welcome and Apologies
  2. Declaration of Interests.
  3. Members of the Public (Pre-booked slots if requested)
  4. Minutes of the Previous Meeting sign that they are correct
  5. Planning
  6. Reports:
    Environment & Footpaths
    Traffic
    Neighbourhood Watch
    Sunnybank
    Financial Report
  7. HCC and TVBC reports (if provided)
  8. Correspondence
  9. Close of the meeting

    Date of next meeting 18th October 2017

 

 

 

New Council Ward Boundaries – Have your Say

Test Valley residents: have your say on new ward boundaries

Current Ward Boundaries

The independent Local Government Boundary Commission for England is asking people across Test Valley to comment on its draft proposals for new council ward boundaries.

A nine-week public consultation on the recommendations began on 13 June and will end on 14 August 2017. The consultation is open to anyone who wants to have their say on new council wards, ward boundaries and ward names across Test Valley.

The Boundary Commission previously accepted Test Valley’s council size submission to reduce the number of councillors at the next election to 43 down from 48 – and are now consulting on their proposals for ward boundaries. The recommendations outline that the 43 councillors should represent eight three-councillor wards, seven two-councillor wards and five one-councillor wards across the borough.

 

Proposed Ward Boundaries

Leader of the Council (and former Chair of the Electoral Review Members Group), Councillor Phil North, said:

 

“Right from the beginning we were clear that we wanted to see a reduction in the amount of Councillors and I’m delighted that the Boundary Commission have endorsed our proposals.  Their report also praised the borough council’s submission, upon which they have largely based their recommendations.”

Corporate Portfolio Holder Maureen Flood said: “The public now have the opportunity to have their say to ensure that the Boundary Commissions proposals reflect the interests and identities of local communities across Test Valley. I therefore urge residents to take this opportunity and have their say about where the ward boundaries should be drawn and what improvements, if any, could be made.”

The full recommendations and detailed interactive maps are available on the Commission’s website at consultation.lgbce.org.uk and www.lgbce.org.uk. Hard copies of the Commission’s report and maps will also be available to view at council buildings.

Professor Colin Mellors, Chair of the Commission, said: “We are publishing proposals for a new pattern of wards across Test Valley and we are keen to hear what local people think of the recommendations.

“Our review aims to deliver electoral equality for local voters. This means that each councillor represents a similar number of people so that everyone’s vote in council elections is worth roughly the same regardless of where you live.

“We will consider all the submissions we receive whoever they are from and whether your evidence applies to the whole borough or just part of it.”

The Commission wants to hear as much evidence as possible to develop final recommendations for Test Valley. If you would like to make a submission, please write or email the Commission by 14 August 2017:

The Review Officer (Test Valley), Local Government Boundary Commission for England, 14th floor, Millbank Tower, London, SW1P 4QP
Email: reviews@lgbce.org.uk
Follow us on Twitter @LGBCE

Have your say directly through the Commission’s consultation portal: https://consultation.lgbce.org.uk/node/9135

Link to the dedicated web page for the Test Valley electoral review: www.lgbce.org.uk/current-reviews/south-east/hampshire/test-valley

 

Tree Works in the Monxton Conservation Area

Residents are reminded that Test Valley Borough Council must have given their approval, in writing,  before any tree work is carried out within the Monxton Conservation Area.

For more information contact the TVBC Planning Department, at Beech Hurst on 01264-368000 and ask for the Tree Department.  Applications can also be completed and submitted online at planning@testvalley.gov.uk.

Parish Council Minutes – 12 April 2017 (AGM)

Minutes of the Monxton Parish Council meeting held on Wednesday 12th April 2017 in the Monxton Village Hall at 7.30pm.

Present: Cllr M Cleugh – Chairman, Cllr S Dowding – Vice Chairman, Cllr J Balding, Cllr P Parfrey, Cllr P Weston, Richard Waterman – Parish Clerk, David James NHW, Members of the Public – 10

Apologies: County Councillor Mrs Z Brooks and Borough Councillor Mr B Few Brown.

 WELCOME – The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS – There were no declarations of interest recorded.

MINUTES OF THE PREVIOUS MEETING –The Chairman signed the minutes of the previous meeting as a true record.

ELECTION OF CHAIRMAN AND VICE CHAIRMAN
CHAIRMAN – Cllr J Balding proposed Cllr M Cleugh as Chairman, this was seconded by Cllr S Dowding. All agreed. Cllr M Cleugh was elected Chairman.
VICE CHAIRMAN – Cllr J Balding proposed Cllr S Dowding as Vice Chairman, this was seconded by Cllr P Weston. All agreed. Cllr S Dowding was elected Vice Chairman.

PARISH COUNCIL VACANCY
The Chairman reported that Peter Parfrey, councillor with the portfolio for Traffic and Highways, has resigned creating a vacancy on the Parish Council. Applications from villagers should be made to the Parish Clerk.

The Chairman wished to take the opportunity to thank Peter Parfrey for all that he has done during his time on the Parish Council.

FINANCIL REPORT FOR YEAR 1ST APRIL 2016 TO 31ST MARCH 2017
Results 2016/2017                                            Budget 2017/2018
INCOME
Opening Balance BF              = £4,232.74                       = £1,021.00
Precept                                = £5,700.00                       = £5,700.00
VAT Refund                          = £   875.97
Invoice Refund                     = £     10.20

=£10,818.91                     = £6,721.00

EXPENDITURE
Wages                                    = £2,400.00                    = £1,200.00
Insurance                                =   £384.78                    =    £400.00
Village Maintenance                 = £2,256.49                    = £2,150.00
Administration                         =   £256.00                    =     £250.00
Queen’s Birthday Celebrations   =   £500.00
Reserves                                 = £4,000.00                    =  £2,500.00

= £9,797.27                    = £6,500.00

Budget Surplus                      =    £1,021.62                     = £   221.00

= £10,818.91                    =£6,721.00

Reserves £4,000.00                                               Reserves £6,500.00

BLACK SWAN/CAR PARK/VILLAGE GREEN UPDATE
Black Swan – Summary

  • Community bid to purchase the pub as a freehold deemed not-viable as a community project
  • Report from a RICS surveyor confirmed the valuation was based on a sale for a development site not a pub
  • Renovations costs estimated at £150K with a purchase price of £210k plus VAT
  • Research showed the Monxton community met few of the critical success factors
  • Good news is that there is still the opportunity to purchase the village green using donations and MPC funds

 Black Swan – Critical Success Factors for a Community-Owned Pub

  • Community of +/-2000 required for optimum response
  • Limited or zero competition nearby
  • Local benefactor to act “swing financier”: e.g. “soft” loans
  • Good staff accommodation
  • Limited refurbishments required
  • Enthusiastic support from community
  • Ability to raise an average of £1,000/head (ranges of £500 through to £40,000)
  • Ability to pull together a team with following skills (or free access to these skills): Legal, Commercial, Pubs/hospitality, Financial, VAT, Communications/Marketing

Black Swan Car Park and Village Green.

  • Situation Summary
    • Enterprise Inns own the pub, car park and the village green
    • Enterprise Inns have several options as follows:
      • Sell all three assets as a free house
      • Sell the pub, car park and village green separately
      • De-licence the pub and then sell off the assets to developers
      • If they sell the pub, car park and village green as separate units or try to de-licence the pub, several scenarios will involve TVBC
        • TVBC will not support any de-licencing of the pub
        • TVBC will not support any development on the car park as this will be a back door to de-licence the pub
        • TVBC will not support development of the village green as this is a designated ‘Open Space’

Village Green History.

  • In 1973, a licence was signed between the Parish Council and Strongs Brewery Co of Romsey Ltd granting the use of the land to provide amenity space for the benefit of the inhabitants of Monxton.
  • The right to clear the land of shrubs and trees and to lay lawns and flowerbeds and to erect park benches and seats on the land.
  • The Parish Council agreed to maintain the land and to arrange for public liability insurance.
  • The licence has been sent to a solicitor to review with a view to understanding our options.

Protecting the Village Green and Car Park.

  • Key points:
    • TVBC already has the village green registered as an Open Space under the Borough Plan
    • Village green registered as a Community Asset
    • Offer made last year to purchase green for £1 plus pay EI legal fees
    • If the assets are sold separately purchase the car park with MPC funds and grants/fund raising activities.

PLANNING APPLICATIONS 2016/2017

  • Meadow View 16/00434/LBWN: Demolition of single garage & construction of a double garage. MPC no objection.
  • Pill Hill Lodge 16/00482/FULLN: An extension to the garage to link with the main dwelling; removal of garage door and replace with timber glazing (amended description & plans). MPC no objection.
  • Barn Cottage 16/00284/FULLN: Demolition of existing double garage and erection of a double garage and accommodation on a new 1st MPC objected and application withdrawn
  • Corner Cottage 16/01420/FULLN: Erection of a single dwelling and detached double garage; with associated parking, turning, landscaping, private amenity space, and the creation of a new vehicular access point. MPC No Objection. Planning permission granted. Site sold to local builder for house construction.
  • Andover Business Park 16/01512/OBLN: Modify the planning obligation associated with Planning Permission 09/02392/OUTN by removal of Part II of Schedule 6 regarding HCV Traffic Demand Management systems. This asks to remove the traffic restrictions and allow more than 85 HCVs/HGVs to leave the site in any one hour – a large lorry every 45 seconds. Objection.
  • Village Hall 16/01869/FULLN – Erection of side and rear single storey extension, raise roof over main auditorium and construct mezzanine floor, provision of disabled access ramp to frontage, installation of air source heat pump, prune overhanging trees and remove three trees. MPC supported this application. Planning permission granted
  • Notification of Committee – 16/01512/OBLN – Modify the planning obligation associated with Planning Permission 09/02392/OUTN by removal of part 11 of schedule 6 regarding HCV Traffic Demand Management systems – Andover Business Park. MPC objection. Ongoing

 PLANNING MATTERS

  • Issues with Nelsons lorries going through Monxton
    • No major feedback from villagers over last 6 months
    • EA have confirmed that they are pursuing Nelsons and Langdowns to take legal action
    • More news awaited…………….
    • Rumours are Nelsons and Langdowns have parted company
    • Raymond Brown lorries and others now coming through village

Alpine Update

  • Due to the failure to interest developers due to planning considerations Alpine looking to draw up an outline design for a housing scheme funded by themselves
  • This is a long-term plan and we can only trust that they are so successful they must move for their own commercial reasons

ENVIRONMENT
Pillhill Brook

  • Attended a Workshop on behalf of MPC organised by the Test & Itchen Partnership.  A project which aims to tackle changes in land management practices, pollution and other threats to the biodiversity of Hampshire’s unique chalk streams, including The Pillhill Brook, is being proposed by them.  It will endeavour to improve water quality and quantity, to protect and enhance Biodiversity and to educate Riparian owners on how they can preserve their sections of the rivers and not cause damage to the rivers by bad practices.

Southern Water

  • Attended a Southern Water Stakeholders Meeting on behalf of MPC.  Many topics were covered including securing reliable supplies of drinking water, planning for future growth and possible droughts in the future.  All properties in the Village are now on water meters.
  • The final piece of repair works included in SW’s IRP, consisting of repairs to the two sewer river crossings in the Village to protect them from the infiltration of groundwater and river water, have been completed and there have been no issues with the Pumping Station this winter.

Pond Area

  • HCC has completed the Pond clearance works involving de-silting the pond to increase capacity and to expose the existing pipe inlets into the pond, and repairs to the existing headwalls for the inlets.

Footpaths and Bridleways

  • MPC together with several other local parish councils, applied to join Hampshire County Council’s Lengthsman Scheme this year.  Each Parish receives £1000 per year from HCC, but at least 20% of the allocated money must be spent on footpaths. Part of the criteria is that one of the Lengthsman’s duties will be to cut the footpaths of each parish and Penton Mewsey PC has agreed to be the lead PC.  This scheme was due to start in April, but our group of 12 Parishes are still waiting for confirmation of funding, together with 40 other parishes in Hampshire. We hope to have confirmation from HCC in May.

TRAFFIC AND HIGHWAYS

  • Following several years of work and several meetings both on and off site, we have now achieved new signage, speed limit extensions, and `village gateways` at various strategic locations around Monxton.
  • MPC spoke against Goodmans application to remove the HCV cap at the Northern Area Planning Committee. The application was rejected at that meeting, but later allowed by TVBC`s Planning Control Committee.
  • MPC raised the issue of the long-term failure of the ANPR system with HCC, (and other traffic concerns) at a meeting in Winchester, and have recently `kept the pressure on` with a further meeting also attended by several councillors and officers both from TVBC and HCC, facilitated and supported by Zilliah Brooks.

VILLAGE HALL

Cllr S Dowding reported that the Village Hall now has Planning Permission (see above). The building work will now go out to tender and fund raising will now begin. The meeting was shown the drawings for the new hall.

NEIGHBOURHOOD WATCH

Mr David James reported that there has been an increase in thefts from cars and scams in the area. Mr David James stated that it is now 4 years since he took over the position as Neighbourhood Watch co-ordinator and that it was time to take a fresh look at the way things are done. This was briefly discussed.

WEBSITE AND COMMUNICATIONS
Website

  • Average of 2000 page views per month
  • 111,300 page views since 2013
  • 2016: 8,125 visitors & 23,827 page views
  • 2017 (to date): 2,390 visitors & 6,996 page views

Newsletter

  • 19 newsletters in last 12 months
  • 250 subscribers
  • Average of 69.8% open rate
  • Over 80% of residents on newsletter list (94% excl Sunnybank)

SUNNYBANK

  • Councillor – Pete Weston, since summer 2016
  • Play area – Closure due to mid-high H&S risk, work completed swiftly after contact with Sovereign
  • Public land – Query regarding ownership – HCC, TVBC and Aster
    • HCC (maintained by TVBC) – 6 times/year
    • TVBC – Approx every 2 weeks
    • Aster – Between themselves & contractor
  • Remaining issue of dog mess not being picked up on track adjacent to Sunnybank – please pick it up and use the bin

PLANS FOR 2017/18
Planning

  • Purchase village green and possibly car park
  • Continue to encourage Alpine Group too move

Environment & Footpaths

  • Employ a lengthsman for footpath maintenance
  • Village clean-up for spring and autumn
  • Bulb planting for autumn

Traffic & Highways

  • 30mph roundels to be painted on roads
  • Continue to monitor lorry movements through the village
  • Continuation of Community Speed Watch

Village Hall

  • Fund-raising for the building works

MEMBERS OF THE PUBLIC

The speed watch scheme was raised and the need for more volunteers. Making the Village Pond more attractive was discussed and an offer of help to maintain the pond was received.

CLOSE OF THE MEETING –The Chairman thanked everyone for coming and closed the meeting.

DATES FOR 2017 MEETINGS
12th July and 18th October