Monxton Parish Council Meeting 11th January 2022- agenda


There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 11th January 2022 at Monxton Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

01264 773976

  1. Apologies for Absence
  • Public Participation
  • Declarations of Interest
  • Minutes & matters arising
  • Reports to include

Village Hall update


           Environment & Footpaths



  • Planning

Applications since previous meeting:-

  1. 21/03285/TREEN- coppice hazel- no objections
  2. 21/03504/TREEN fell Red Cedar-Bec House- no objections
  3. 21/03105/TREEN tree works- Hutchens Cottage, High Street-no objections
  4. 2103606/TREEN- tree works Garden Cottage, Chalkpit Lane- no objections
  5. 21/02938/FULLN- removal of defective lime and replacement with render to cob wall, Meadow View, Abbots Ann Road- no objections
  6. 21/03241/LBWN- replace two ground floor windows- Meadowview- no objections

Applications to be considered

  1. 21/03735/VARN- variation to application to demolish & rebuild Westwell & Well Cottages

Confirmation of outcome from TVBC

  1. 21/02832/TREEN-tree works, Monxton Manor-no objections
  2. 21/02935/TREEN- tree works Monxton Manor –no objections
  3. 21/02648/TREEN reductions to Rd Cedar-Bec House- no objections
  4. 21/03012/TREEN- fell walnut- no objection
  5. 21/03285/TREEN- coppice hazel- no objections
  • County and Borough Councillors Report
  • Correspondence
  • Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 12th April 2022

Parish Council Minutes 12th October 2021

Present: Cllr M Cleugh – Chairman 

               Cllr P Kitson – Vice Chairman

               Cllr H Corroon

               Cllr C Barbone                 

               Heather Bourner – Parish Clerk  

               Test Valley Borough Councillor Mrs Maureen Flood

               1 Members of the Public


Apologies for absence had been received from HCC Chris Donnelly & Cllr J Hooper           


The Chairman welcomed everyone to the meeting.


Cllr Corroon declared an interest in a planning application for tree works at his property.


There were no comments from the member of public present.


The Chairman agreed to sign the minutes of the previous meetings of 13th July 2021 as a true record. All agreed.


Cllr Kitson confirmed the CIL funding has now been agreed. Some costs to start the process have been agreed by the hall management committee and work on obtaining full quotes for the work to demolish the old hall and build the new has now begun.

A few bookings of the hall remain in place however the boiler has been condemned and there is therefore no heating. Some temporary heaters have been purchased.

Some tree works around the hall have taken place but there are still some trees that need to be felled. Concerns have also been raised about the wall between the hall and Bec House which has been damaged by tree roots. Cllr Cleugh will write to the property owners.

The Clerk summarised the village hall finance as below

Village Hall Bank Reconciliation

Current account               £18851.03

Savings account              £53833.42

Parish Council held

Village hall fund               £12040.77

Total available                  £84725.22

Note that application to register hall with Land Registry has been made.


Applications since previous meeting: –

21/02109/erection of 3 bay garage, Millcroft, Chalkpit Lane-withdrawn

21/02167/FULLN demolish existing rear & side extensions & replace-, Cambridge Cottage- no objections

21/02648/TREEN reductions to Red Cedar-Bec House- no objections

Applications to be considered

21/02832/TREEN-tree works, Monxton Manor – no objections

21/02935/TREEN- tree works Monxton Manor– no objections

21/02935/TREEN-tree works Manor Farm- no objections

Confirmation of outcome from TVBC

21/02336/TREEN & 21/02284- Tree works, Bec House -no objections

21/01418/FULLN-retrospective change of use application & erection of stable block, Pegasus Stables-permission

Cllr Barbone reported on a meeting with the owners of Amport House to discuss the planning application submitted. Monxton Parish Council had submitted objections to the traffic management plan for the application and the owner confirmed that a new plan will be submitted to Hampshire Highways.

7.Sunnybank & footpaths

Cllr Barbone said There has been a marked increase in dog mess on footpaths which is not being picked up by dog owners.

Problems with footpath 7 have been reported to HCC but no reply has been received at present.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low at 32mph, although there are still some vehicles regularly exceeding the national limit of 60mph.

A recent survey of traffic in the High Street showed a significant volume of traffic to be delivery vans which is expected to increase when building work commences at Amport House. Tanker movements have reduced considerably.

The very large pothole in the High Street has now been repaired.

9. Environment

Cllr Corroon reported on a recent pan Parish Council meeting regarding the issues with over pumping and sewage at the Pilhill Brook. The group have engaged with Southern Water and are addressing the following 6 commitments:

1. Capital investment for wastewater infrastructure

2. Assurances re quality of the water in Pillhill Brook and transparency of the water testing

3. Compliance with the EA regulatory requirements via Infiltration Reduction Plan (IRP)

4. Commitment to over-pump only when necessary to prevent damage to customers

5. Consultation with affected PCs before execution of any further temporary works

6. Continued engagement and communications with customers, PCs and TVBC representatives re future plans.

Work has commenced surveying pipework and where these are damaged to repair them. The UV disinfection trials have proved to be successful and work to improve the Infiltration Reduction Plans has now commenced. There has also been significant improvement in communication which will continue to be developed. While it is likely that tankering work will be required this winter significant improvements have been made so this should be less than in previous years and cause much less disturbance to residents.


To note balance in Lloyds bank as at 30/09/21 £29525.78

i)Resolved: that the following payments be approved and transactions authorised

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO August to October

Payments to lengthsman July to September £725.00

Clerks Expenses (Aug) £29.53

Payments to be made by bank transfer

Clerks expenses (Sep & Oct) £23.35

Carl Cafferty (lengthsman Oct) £300.00

12.Borough & County Councillor Reports.

HCC Chris Donnelly was absent.

TVBC Councillor Maureen Flood reported as follows

Waste Collection

In the coming years, the landscape of waste collection systems across Hampshire and indeed across the country will see considerable change. On Tuesday, October 19th, Test Valley’s Cabinet will consider a proposal to change our waste and recycling collections that will see glass, most plastics and food waste collected from your bins by the end of next year.

TVBC: Andover cultural regeneration plans

Proposals approved at a 29th September cabinet meeting will see TVBC invest more than £200k in town centre events over an initial 18-month period. The Council will work closely with partners to drive up footfall to support businesses and encourage economic recovery post-pandemic, paving the way for the upcoming town centre regeneration following the adoption of the masterplan in 2020.

13.Any other business –

There was no other business


The Chairman thanked everyone for coming and closed the meeting.


The next meeting will be on Tuesday 11th January 2022, 7.30pm

Village Hall CIL Fund Bid

Members of Monxton Parish Council, the Village Hall Committee, and other generous volunteers have all spent a considerable amount of time preparing the documents and supporting information which has now been submitted for TVBC’s CIL (Community Infrastructure Levy) Fund Bid.

Monxton & Amport Village Hall - the new Pillhill Hub

The CIL Fund is for infrastructure projects in Test Valley that often require funding in excess of most grants and awards. We anticipate it to be the majority of the funding for the new village hall building, which will most likely be named the Pillhill Hub.

Our bid has been enhanced by some wonderful 3D drawings, which were kindly and generously created free of charge by Andrew Down of Pocket Protector Projects in Grateley.

Planning Permission for a New Village Hall

Monxton Parish Council and Village Hall Committee are delighted to announce that, following many months of discussions and negotiations with TVBC, we have now received planning permission for the new village hall as of the 16/10/20.

Final Designs for the new village hall

We now need to raise the funds to pay for the building work required to demolish the current hall and build the new village hall plus equip it with the kitchen, toilets and other equipment. This will be raised from the Community Infrastructure Levy Fund (CIL) via a bid we are making for a grant for a significant sum of money, in addition to the funds we have already accumulated. 

If you have any skills in preparing grant applications or wish to assist in any way with any aspect of the project, please contact Penny Kitson (Hall Chairman) on or Sarah Dowding on

We will also be looking at fund-raising events over the next few months and into next year so if you have any ideas please contact Penny or Sarah.

Finally, thank you to all those villagers who provided written support either on the planning portal or the Monxton website as this will be used in evidence for the grant application

Reporting dangerous road incidents in Hampshire

Hampshire Police has launched a scheme for all road users, including cyclists and horse riders, to submit footage of dangerous incidents via an online portal. This can be from a dash cam, head cam or other recording device that is being legally used.

The footage must meet the below criteria:

– It must be reported within seven days
– Should not be edited
– Should not have been deleted from your device
– Should not be shared on social media
– Needs to show between one to two minutes either side of the incident
– If it is from a collision, or an offence not listed in the criteria set out on the submission portal, then it will need to be reported by calling 101, or online via the Hampshire Police website.

Along with the footage, you will need to submit a witness statement and be required to answer some basic questions to support your statement.

Footage can be submitted by going to or via the Force website –











Parish Council Minutes-July 2020

Minutes of the Monxton Parish Council meeting held on Tuesday 14th July 2020 Via Zoom at 7.30pm. 

Present: Cllr M Cleugh – Chairman

Cllr J Balding – Vice Chairman

Cllr Bowden

Cllr Corroon.

Hampshire County Councillor Mrs Z Brooks

Test Valley Borough Councillor Mrs Maureen Flood

Heather Bourner – Parish Clerk

1 Member of the Public


Apologies were received from Cllr Barbone & TVBC Cllr D Coole.


The Chairman welcomed everyone to the meeting.


There were no declarations of interest. All councillors confirmed no amendments were required to disclosable pecuniary interests. The Clerk will relay this information to TVBC.




The Chairman agreed to sign the minutes of the previous meeting of 14th April 2020 as a true record. All agreed.


Plans for a new Village Hall have been submitted to TVBC and some objections have been raised, one from a parishioner but the TVBC conservation officer also objected to the design and use of glass.

As a result, shutters were added to the design to cover the windows and a wooden cladded facia was added to the elevation facing the road. Some minor internal alterations were also added. However, these amendments have also been reviewed by the conservation officer who has again raised further concerns.

Cllr Corroon suggested the conservation officer be asked to meet on site and discuss the plans. TVBC Cllr Flood agreed this would be a good way forward along with further discussions with the architect. She agreed to attend a meeting if she was able. Cllr Balding said she had researched some village hall designs which were in keeping with the area and shared these with the village hall committee. Cllr Cleugh said he was very concerned about the time limits by which the CIL bid needed to be made. He said the date for submission for CIL bids is from 01/09/2020 to 30/11/2020. A representative from Amport Parish Council has agreed to join the CIL bid team and a meeting of the team will be held in the near future. Cllr Cleugh agreed to try and arrange a meeting with the conservation officer in the near future.


To note balance in Lloyds bank as at 11/06/20 £32593.83

Resolved: that the following payments be approved and cheques signed

H Bourner (exps) £34.17

David Eaglesham – Audit work £120.00

Carl Cafferty grass cutting (various|) £320.00

TVAPTC £15.00

Thruxton Parish Council £1000.00 lengthsman funding

Broughton Parish Council £1265.50 lengthsman funding

Charlton Parish Council £2058.75 lengthsman funding

H Bourner (Lengthsman) £320.00

Clerks salary £106.71 per month and HMRC £26.67 payments by standing order May – July

Retrospective payments – Carl Cafferty £300.00

Founds electrical village hall electrical works £1486.80


Cllr Balding reported as follows: –

Andover Waste Recycling Centre

Bookings for the Andover HWRC can be made online or by telephone and contact details are on the Monxton Matters website.  Anyone wishing to book a slot will need to provide their name, car registration and, for online bookings, an email address. Bookings are limited to one slot per household per week.  Most waste materials will be accepted, except for chargeable waste – soil, rubble, asbestos and plasterboard

The Pillhill Brook

HCC and the Hants & Isle of Wight Wildlife Trust, have secured nearly £2 million of National Lottery funding to enhance and protect the unique chalk headwater streams of the Test and Itchen rivers.  The award will fund the Watercress and Winterbournes Landscape Partnership Scheme, a collaboration of local communities, including Monxton.  Chalk streams are rare, with many in Hampshire including the Pillhill Brook, which provides a unique habitat for species such as water vole, brown trout, southern damselfly, water crowfoot, and white-clawed crayfish. The Watercress and Winterbournes project includes enhancing habitats, protecting rare species, repairing historic structures, and tackling the pressures of flooding through the use of natural flood management.

Dog Mess and Dog Bins

Dog bins are provided to dispose of bags of dog mess but dog walkers are still not picking up their dog mess on the footpaths and around the village.  Dog mess is a serious health hazard and it is an offence not to clean up after your dog in a public place.  It is unpleasant and dangerous for the Lengthsman and if dog walkers wish the footpaths to continue to be cut, they must pick up their dog mess and put it either in the bins or take it home.

The bin at Sunnybank Playground will be emptied locally this year and the Parish Council expressed thanks to John Chaffney for his assistance in agreeing to empty the bin. The Parish Council will only be charged for the one month that TVBC maintained the bin in this financial year.

Footpaths Report

Footpaths are generally in good order however some research will be undertaken to establish if a broken stile can be replaced by a gate.

Village Green

Cllr Balding raised concerns raised about large parties using the green and lighting fires and BBQs which caused concern as a fire risk. Cllr Balding asked if there was any help TVBC could provide to the parish. TVBC Maureen Flood said this was either a concern for the landowner or the police.

Some complaints had been received about dangerous trees on the village green. The landowner had suggested fencing off the green however upon investigation it was only two branches which were creating a problem to the complainant. Cllr Cleugh has sent the landowner details to show the trees are not a real problem. Cllr Cleugh said he had contacted TVBC to discuss the matter as the land is an open space in the TVBC local plan as a public amenity and there is no desire to see the land fenced off.


To note the following TVBC decision: 20/00694/LBWN-replacement windows

& internal works-Little Cottage-consent             

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:

20/01016/TELN- Installation of telecommunications mast- objection

20/00284/LWBN –enclosure of existing link, new doors and windows- Monxton manor- no objections

20/01093/FULLN-erection of pergola, car port, pool house, provision of swimming pool paving and landscaping (amended scheme)- Paisley House-no objection

20/00694/COND4 – method statement regarding replacement ceilings, Little Cottage – no objections

20/01494/FULLN- demolition and replacement of existing garage- Little Cottage – no objections

Update on Black Swan – this application was still being considered at TVBC. The owner has obtained advice from experts who were stating that the pub could not be run as a viable business. Once a recommendation is made the application will go before committee. Cllr Cleugh pointed out this application was against current policy in terms of change of use from a pub to a residential property.

Update on Well Cottage, High Street – Cllr Cleugh said he has been supporting the developer who is trying to rebuild the damaged buildings who has been in constant discussions with the TVBC conservation officer. TVBC Flood said it was necessary for all conditions of the planning application to be addressed formally before work can proceed but she will revisit the matter with planning officers.

Borough & County Councillor Reports.

HCC Zilliah Brooks reported that HCC have worked very hard communicating all the difficult challenges during the current restrictions, details of which have been shared down to Parish level. Concerns have been raised that a second wave will emerge toward the end of September and HCC will work hard to ensure local authority care homes have the necessary risk plans in place.

HCC are trying to support the most vulnerable families who do not have access to IT equipment for home schooling, providing help to food banks and making telephone calls to those who live alone.

 TVBC Councillor Maureen Flood reported as follows-

Next TVBC Local Plan – Refined Issues & Options Consultation 2020
Following its approval at cabinet on 17 June, the Local Plan Refined Issues and Options document, was published for public consultation on Friday, 3 July. The consultation will run for eight weeks until 4.30pm on Friday, 28 August 2020. More details can be found on TVBC website
Citizens Advice
Citizens Advice Test Valley Andover Branch has moved from their previous address on London Street to Floor 1 of Chantry House.

Car Parks TVBC
The further period of free parking extends until July 21st. As from Wednesday 22nd July the new lower rate (1st April) of parking fees will be reinstated with a charge of £1 for two hours, free after 4pm and on Sundays.

Dates for your Diary – Andover High Street Summer Events 2020 (With the easing of ‘lockdown’)
The French Market – Friday 3️1st July.
The Four Fun Fridays will return on the 7️th, 1️4th, 2️1st and 28th August – although in a slightly different format this year.
Sunday 20th September sees the return of the popular Andover Farmers and Crafts Market.

TVBC Chief Executive

Roger Tetstall retired from the post of Chief Executive on the 29th May after 19 years of service. After a rigorous interview and selection process Andrew Ferrier was appointed to the post of Chief Executive at Full Council 10th June 2020.

Correspondence – none other than that already discussed.

 Any other business – none.


The Chairman thanked everyone for coming and closed the meeting.


 The next meeting will be on Tuesday 13th October 2020, 7.30pm


































Stream Banks at Monxton Village Green- Note from Hugh Corroon

The eroded bank of Monxton Green has recently been restored using chestnut stakes, hazelwood branches and soil from downstream.  The bank restoration work replicates the work completed 6 years ago, which had deteriorated over time, and forms part of my riparian responsibility to maintain the bank and prevent erosion.  Hope everyone
enjoys it and please try to keep off the newly seeded soil.

Updated Village Hall Planning Application

Updated East Elevation

Updated South Elevation

Updated Floor Plans


Following comments on the planning application updated drawings have been submitted to show less glass and more privacy for hall users. The extra cladding on the east (road) elevation allows for an improved layout of the hall, with the more private hall area (which we envisage will be used for meetings, classes etc) to be at the rear of the building. The community area, which will hopefully incorporate a cafe/meeting area, will be to the front (road side) of the building.
Sliding shutters have been added to the south elevation, overlooking the paddock, which will allow shading or privacy to be altered as required by users.

The full planning application and drawings can be seen online here and enter the planning reference: 20/00807/FULLN

Please do add your comments and also please note that the more letters of support there are the better the prospects of winning a CIL (Community Infrastructure Levy) and other grants.

Monxton Parish Council Meeting 14/07/2020


There will be a virtual meeting of Monxton Parish Council (via zoom) at 7.30 pm on Tuesday 14th July 2020.All Councillors are requested to participate. Members of the public can join the meeting by invitation and will need to contact the Clerk with a minimum of 24hours notice prior to the meeting should they wish to do this. Alternatively, members of the public can e-mail matters for discussion to the Clerk.

Heather Bourner
Clerk to Monxton Parish Council
01264 773976

1) Apologies for Absence

2) Public Participation

3) Declarations of Interest

4) Minutes & matters arising

5) Reports to include

Village Hall update
Environment & Footpaths

To note the following TVBC decision: 20/00694/LBWN-replacement windows
& internal works-Little Cottage-consent

To receive the Planning Advisory Committee’s recommendations on the
following applications
20/01016/TELN- Installation of telecommunications mast- objection
20/00284/LWBN –enclosure of existing link, new doors and windows- Monxton manor- no objections
20/01093/FULLN-erection of pergola, car port, pool house, provision of swimming pool paving and landscaping (amended scheme)- no objection
20/00694/COND4 – method statement regarding replacement ceilings, Little Cottage
20/01494/FULLN- demolition and replacement of existing garage- Little Cottage

6) County and Borough Councillors’ Report

9) Correspondence

10) Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 13th October 2020