Minutes of the Monxton Parish Council meeting held on Tuesday 25th January 2022, 7.30pm at Monxton Village Hall

Present: Cllr M Cleugh – Chairman 

               Cllr P Kitson – Vice Chairman

               Cllr Barbone

               Heather Bourner – Parish Clerk  

               Test Valley Borough Councillor Mrs Maureen Flood

               0 Members of the Public

Apologies:

Apologies for absence had been received from Cllr J Hooper, Cllr H Corroon & TVBC Cllr David Coole        

1.WELCOME.

The Chairman welcomed everyone to the meeting. He informed all those present that John Hooper had resigned from the Parish Council. Thanks were expressed for the work he had done while a Parish Councillor in particular all the time he had spent gathering data regarding traffic in the village. The vacancy will be advertised.

2.DECLARATION OF INTERESTS.

There were no declarations of interest.

3.PUBLIC PARTICIPATION.

There were no members of public present.

4.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 12^th October 2021 as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Kitson confirmed tenders for the new Village Hall build were still awaited. Some bookings are continuing, cleaning has now been rescheduled to take place every other month.

An invoice for £3600.00 had been received from the architect working on the project to rebuild the Village Hall. Cllr Cleugh proposed this payment be made which was seconded by Cllr Kitson all agreed.

Cllr Cleugh will establish the process for making payment from the CAF funding.

The Clerk summarised the village hall finance as below

Village Hall Bank Reconciliation

Current account               £18583.97

Savings account              £53835.26

Parish Council held         £12040.77

Total available                 £84460.00

6.PLANNING.

Applications since previous meeting: –

1. 21/03285/TREEN- coppice hazel- no objections
2. 21/03504/TREEN fell Red Cedar-Bec House- no objections
3. 21/03105/TREEN tree works- Hutchens Cottage, High Street-no objections
4. 2103606/TREEN- tree works Garden Cottage, Chalkpit Lane- no objections
5. 21/02938/FULLN- removal of defective lime and replacement with render to cob wall, Meadow View, Abbots Ann Road- no objections
6. 21/03241/LBWN- replace two ground floor windows- Meadowview- no objections

Applications to be considered

1. 21/03735/VARN- variation to application to demolish & rebuild Westwell & Well Cottages- the variation was to change from thatch to tile. -no objection provided tiles used are in keeping with surrounding properties.

Confirmation of outcome from TVBC

1. 21/02832/TREEN-tree works, Monxton Manor-no objections
2. 21/02935/TREEN- tree works Monxton Manor –no objections
3. 21/02648/TREEN reductions to Rd Cedar-Bec House- no objections
4. 21/03012/TREEN- fell walnut- no objection
5. 21/03285/TREEN- coppice hazel- no objections

Cllr Barbone reported there had been no further news on the revised plans for the development of Amport House. The application has still to go before TVBC planning committee.

7.Sunnybank & footpaths

Problems with footpath 7 have been reported to HCC, hedges have been cut back by the landowner however a visit from TVBC footpaths officer is awaited.

All footpaths are very muddy at present and users are urged to take care while using these.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low.

A recent survey of traffic in the High Street showed a significant volume of delivery vans with a very high incidence of vehicles exceeding the speed limit, up to 90%. Large trucks monitored were mostly keeping to the speed limits but 87% of ordinary cars were also found to be exceeding the speed limits. The situation will continue to be monitored and data retained as evidence for the future.

An initiative to be explored by Hampshire County Council regarding imposed 20MPH limits in residential areas will be monitored with interest.

9. Environment

Cllr Corroon reported The Environmental Agency has recently circulated two leaflets in relation to flooding.  These are available on the Monxton Matters website and provide lots of information to assist those who may encounter flooding problems.

Cllr Cleugh said work had been carried out to re line the main sewars in Amport & Monxton. Work to relining laterals to private households will be carried out once the water table risings to a level when any leaks can be identified.

10.FINANCE

To note balance in Lloyds bank as at 31/12/21 £32502.54

i)Resolved: that the following payments be approved and transactions authorised

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO November to January

Payments to be made by bank transfer

Clerks Expenses Nov to Jan £56.67

Cllr Cleugh said he had encountered many issues attempting to open another Lloyds Bank account to run alongside the account already open and to be used for the purposes of income & expenditure for the new village hall. The Clerk agreed to keep a separate set of accounts relating to this project and meet any expenditure from the account currently in use. All payments from this account have to be authorised by a second signatory so any risks have been considered.

The Clerk was asked to arrange for the funds held by the Village Hall Management Committee specifically for the new build to be transferred to the Parish Council account.

12.Borough & County Councillor Reports.

HCC Chris Donnelly was not present

TVBC Councillor Maureen Flood reported as follows:

Further grants were now available for village halls affected by COVID and agreed to send details to the Clerk

Andover-Vaccination Centre

Vaccinations at Andover’s Chantry Centre are continuing thanks to the Primary Care Network, alongside support from Test Valley Borough Council.

Andover Chantry Centre walk in vaccination availability for those eligible check at: Find a walk-in coronavirus (COVID-19) vaccination site – NHS (www.nhs.uk)

Test Valley Borough Council Emails

Sign up to our email atwww.testvalley.gov.uk/emails

The council has launched a new email update system. The system allows regular useful information to be sent out to those who choose to subscribe and can be personalised as users select their preferences.

Events, bin collection dates and countryside information are just some of the updates being sent out. Users of My Council Services will have had a one-time email to notify them of this new service, asking them if they would like to subscribe. Their details are not stored on the system and they have to opt-in to receive these new updates and can unsubscribe at any time.

13.Any other business –

There was no other business

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 12^th April 2022, 7.30pm

The Parish Council meeting scheduled for the 11th January is postponed due to illness. A revised date for a meeting will be published in due course.