Parish Council Minutes 12th October 2021

Present: Cllr M Cleugh – Chairman 

               Cllr P Kitson – Vice Chairman

               Cllr H Corroon

               Cllr C Barbone                 

               Heather Bourner – Parish Clerk  

               Test Valley Borough Councillor Mrs Maureen Flood

               1 Members of the Public

Apologies:

Apologies for absence had been received from HCC Chris Donnelly & Cllr J Hooper           

1.WELCOME.

The Chairman welcomed everyone to the meeting.

2.DECLARATION OF INTERESTS.

Cllr Corroon declared an interest in a planning application for tree works at his property.

3.PUBLIC PARTICIPATION.

There were no comments from the member of public present.

4.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 13th July 2021 as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Kitson confirmed the CIL funding has now been agreed. Some costs to start the process have been agreed by the hall management committee and work on obtaining full quotes for the work to demolish the old hall and build the new has now begun.

A few bookings of the hall remain in place however the boiler has been condemned and there is therefore no heating. Some temporary heaters have been purchased.

Some tree works around the hall have taken place but there are still some trees that need to be felled. Concerns have also been raised about the wall between the hall and Bec House which has been damaged by tree roots. Cllr Cleugh will write to the property owners.

The Clerk summarised the village hall finance as below

Village Hall Bank Reconciliation

Current account               £18851.03

Savings account              £53833.42

Parish Council held

Village hall fund               £12040.77

Total available                  £84725.22

Note that application to register hall with Land Registry has been made.

6.PLANNING.

Applications since previous meeting: –

21/02109/erection of 3 bay garage, Millcroft, Chalkpit Lane-withdrawn

21/02167/FULLN demolish existing rear & side extensions & replace-, Cambridge Cottage- no objections

21/02648/TREEN reductions to Red Cedar-Bec House- no objections

Applications to be considered

21/02832/TREEN-tree works, Monxton Manor – no objections

21/02935/TREEN- tree works Monxton Manor– no objections

21/02935/TREEN-tree works Manor Farm- no objections

Confirmation of outcome from TVBC

21/02336/TREEN & 21/02284- Tree works, Bec House -no objections

21/01418/FULLN-retrospective change of use application & erection of stable block, Pegasus Stables-permission

Cllr Barbone reported on a meeting with the owners of Amport House to discuss the planning application submitted. Monxton Parish Council had submitted objections to the traffic management plan for the application and the owner confirmed that a new plan will be submitted to Hampshire Highways.

7.Sunnybank & footpaths

Cllr Barbone said There has been a marked increase in dog mess on footpaths which is not being picked up by dog owners.

Problems with footpath 7 have been reported to HCC but no reply has been received at present.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low at 32mph, although there are still some vehicles regularly exceeding the national limit of 60mph.

A recent survey of traffic in the High Street showed a significant volume of traffic to be delivery vans which is expected to increase when building work commences at Amport House. Tanker movements have reduced considerably.

The very large pothole in the High Street has now been repaired.

9. Environment

Cllr Corroon reported on a recent pan Parish Council meeting regarding the issues with over pumping and sewage at the Pilhill Brook. The group have engaged with Southern Water and are addressing the following 6 commitments:

1. Capital investment for wastewater infrastructure

2. Assurances re quality of the water in Pillhill Brook and transparency of the water testing

3. Compliance with the EA regulatory requirements via Infiltration Reduction Plan (IRP)

4. Commitment to over-pump only when necessary to prevent damage to customers

5. Consultation with affected PCs before execution of any further temporary works

6. Continued engagement and communications with customers, PCs and TVBC representatives re future plans.

Work has commenced surveying pipework and where these are damaged to repair them. The UV disinfection trials have proved to be successful and work to improve the Infiltration Reduction Plans has now commenced. There has also been significant improvement in communication which will continue to be developed. While it is likely that tankering work will be required this winter significant improvements have been made so this should be less than in previous years and cause much less disturbance to residents.

10.FINANCE

To note balance in Lloyds bank as at 30/09/21 £29525.78

i)Resolved: that the following payments be approved and transactions authorised

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO August to October

Payments to lengthsman July to September £725.00

Clerks Expenses (Aug) £29.53

Payments to be made by bank transfer

Clerks expenses (Sep & Oct) £23.35

Carl Cafferty (lengthsman Oct) £300.00

12.Borough & County Councillor Reports.

HCC Chris Donnelly was absent.

TVBC Councillor Maureen Flood reported as follows

Waste Collection

In the coming years, the landscape of waste collection systems across Hampshire and indeed across the country will see considerable change. On Tuesday, October 19th, Test Valley’s Cabinet will consider a proposal to change our waste and recycling collections that will see glass, most plastics and food waste collected from your bins by the end of next year.

TVBC: Andover cultural regeneration plans

Proposals approved at a 29th September cabinet meeting will see TVBC invest more than £200k in town centre events over an initial 18-month period. The Council will work closely with partners to drive up footfall to support businesses and encourage economic recovery post-pandemic, paving the way for the upcoming town centre regeneration following the adoption of the masterplan in 2020.

13.Any other business –

There was no other business

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 11th January 2022, 7.30pm

Southern Water’s Operations in our ParishPC Update 16 October 2021

Introduction
This month has seen real progress on electroscan surveys and repair of the
network and further planning activity by SW for implementation of their
‘pathfinder’ project in our area. SW is clearly going through a reorganisation,
which will see us have a dedicated ‘network manager’, which could help with
planning information flows. The last week was punctuated by a ‘rising main’ at
Little Ann Bridge and a flurry of associated activity

Progress
SW have surveyed 80% of public sewers and are scheduled to complete
by end-Oct 21. They have repaired (lined) 55% of public sewers in our area and
these are scheduled for completion by end-Dec 21; this should significantly
reduce inundation entering SW’s network.
Pre-season work (e.g. groundwater site and catchment inspections, jetting
to clear pipes, WPS equipment maintenance) continues. Such preparation
identified a ‘rising water main’ (leak) at Little Ann Bridge, close to the river. This
necessitated the extensive use of tankers for several days, for example at the end
of Wiremead Lane in Amport, causing significant temporary disruption on our
roads and to residents nearby the works. The repair necessitated the removal of
plant and the demolition of a small building. Repairs were effected such that
tankering stopped on 15 Oct 21. APC used Facebook to let the ‘connected’
community know of the temporary work. SW has been advised that for such
activities, the community need to know: the issue; the work SW (or others) are
undertaking to effect repairs and the impact this may have on the community;
the length of time required to complete; and the contact for information or
complaints. The Communications Plan will need to be amended by SW.
SW and the EA have nearly completed the second draft Fyfield Infiltration
Reduction Plan (IRP), for review by PCs shortly.

Plans
Groundwater reports show that water levels bottomed out recently and
are now starting to rise again, after recent heavy rainfall; this leaves us
vulnerable to disruption from tankering, perhaps from end-Nov 21. We continue
to work with SW to monitor these reports and their predictions for intervention.
Planning has been advanced for temporary works to reduce disruption at
the Mullens Pond site on Wiremead Lane, for example, fencing increased in
height to reduce light pollution and noise, and the site connected to mains
electricity by end-Dec 21. However, it is now clear that these works will not be
completed by end-December (e.g. a lay-by to take tankers off the road and avoid
traffic lights).
The scope and timing of other rehabilitation work (lining of pipes) will be
determined by the surveys. SW has been asked to discuss lining activity with the
PC before they are undertaken; this appears to have worked well at Kimpton,
where such work is currently underway. APC will discuss this with the Network
Manager in the coming days.
2
Internal restructuring of SW will affect the way we interact with SW;
details are not yet clear. They will have a Network Manager’ (Sam Cooper) in
place on 18 Oct 21; once we’ve discussed his role with him, no doubt the effect of
the changes will be clearer.
SW intend to issue a newsletter shortly.
Issues
SW are committed to describing proposals for sealing of private
properties sewage arrangements to seal laterals, a necessary addition to
reducing inundation of public pipes. Progress here is painfully slow, currently
locked in internal SW discussion over the legal situation.
The IRP development is critical to maintaining the regulatory framework
for SW’s operations; completion of the IRP by end-Oct 21 to a standard the PC
considers ‘fit for purpose’ is assessed as unlikely; we continue to work with SW
and the EA across the seven parishes to get this right.
We intend to get the Hampshire County Council Highways (key to
resolving surface water inundation of SW’s system from the carriageway) and
Fyfield Parish Council (who are not yet included), involved in the PPF to mutual
benefit; their engagement has not yet been achieved.
The record of the Pan Parish Forum (PPF) has not yet been agreed by SW,
who is reviewing the EA’s recommended amendments; it has taken far too long
and we continue to chase SW for agreement; they will then be published, for
example on the website

Neighbourhood Alert

New phone service being piloted to combat increasing levels of fraud

A new service has been developed and is currently being piloted by a range of banks and telephone companies across the UK in order to combat the increasing levels of fraud in the UK.

The service, which includes the likes of Barclays, Lloyds (inc. Halifax and Bank of Scotland), Natwest (incl. Royal Bank of Scotland and Ulster Bank) as well as Santander and Starling Bank, allows people to contact their participating bank directly if they think they are being scammed.

It works very much in the same way as 101 does with the police and 111 for the NHS – it ensures that you are protected against possible fraudsters attempting to gain access to personal information or financial information such as bank details.

When should you call 159?

Call 159 if:

  • Someone contacts you saying they’re from your bank – even if they are not suspicious
     
  • You receive a call asking you to transfer money or make a payment – even if it seems genuine
     
  • You receive a call about a financial matter and it seems suspicious

Remember, 159 will never call you

Parish Council Agenda October 12th 2021

MONXTON PARISH COUNCIL

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 12th October 2121 at Monxton Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

  1. Apologies for Absence
  • Public Participation
  • Declarations of Interest
  • Minutes & matters arising
  • Reports to include

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

  • Planning

Applications since previous meeting:-

21/02109/erection of 3 bay garage, Millcroft, Chalkpit Lane-withdrawn

21/02167/FULLN demolish existing rear & side extensions & replace-, Cambridge Cottage- no objections

21/02648/TREEN reductions to Rd Cedar-Bec House- no objections

Applications to be considered

21/02832/TREEN-tree works, Monxton Manor

Confirmation of outcome from TVBC

21/02336/TREEN & 21/02284- Tree works, Bec House -no objections

21/01418/FULLN-retrospective change of use application & erection of stable block, Pegasus Stables-permission

  • County and Borough Councillors Report
  • Correspondence
  • Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 11th January 2022

MONXTON AND AMPORT VILLAGE HALL PROJECT

I have great pleasure in announcing that at the beginning of September the council meeting at TVBC accepted our CIL bid for a new village Hall / Community hub.  This amounts to £345,000.  We have also secured £25,000 through the Community Asset Fund and have also raised over £70,000 through various fundraising events.  This sum, even with the recent price inflation of building materials, will allow us to go to tender, and we hope to start the building phase early next year.  Our next steps will involve liaising with our Architect, Luke Rose, to take forward construction information and formal tender to get an accurate cost of the project. 

This is an extremely exciting time for our community and as before, we will be reaching out to ask for assistance with certain areas of the project where our committee expertise might be lacking. If you feel you might be able to help (such as kitchen design, ASHP and PV knowledge), then please do get in touch.

Penny Kitson

Chairman Monxton and Amport Village Hall

Vice Chairman Monxton Parish Council

Tel: 01264 771227

Amport House Planning Application- response from Monxton Parish Council

21/02304/FULLN 1 Conversion of Amport House into a Boutique Hotel with additional accommodation in the grounds (planning use class C1), kids club, energy centre, cycle storage, new swim club (planning use class E) and landscaping enhancements I Amport House Furzedown Lane Amport SP118BG

Summary

Monxton Parish Council objects to this planning application on the following grounds:

  1. Impact of additional traffic through Monxton High Street, Green Lane and Amport Road with a non-credible and non-existent traffic plan. In addition the current application understates the potential traffic and is based on wholly unsubstantiated statistics from the previous use by the MOD and some hotel in Ireland.
  2. The additional demand on the current, totally unfit for use shambolic, sewage system provided by Southern Water makes it highly likely to exacerbate the current problems with sewage as it is currently being either tankered from Monxton, Amport, East Cholderton and Abbotts Ann, or over-pumped into the local river (Pillhill Brook) which is a tributary of the Test River. This is due to the inability of Sothern Water to provide a functioning system, which is the subject of a major effort by all the aforementioned councils to resolve with the vendor.
  3. Trees: any attempt to cut down mature trees when we are all trying to save the planet should be prevented and they should move the swimming pool to an area which does not require tree felling.

Traffic

Increase in traffic is our major concern. The application does not have sufficient information on, nor solutions for, traffic volumes and management during construction and post opening of the hotel. The Transport Statement provided by the applicants, is incomplete and does not refer to the impact of construction traffic at all nor set out a traffic management plan during construction. This plan is totally unacceptable and leaves a lot unaddressed that will impact adversely upon Monxton and the residents of the High Street in particular. It does not consider the impact of additional traffic on Amport School and Monxton’s narrow main street. To suggest that the MOD used the site in the same intensity as that is proposed is not credible. In terms of post construction traffic generated by the operation of the hotel the statement contains misleading unsubstantiated assertions about traffic uses under the previous owners; does not address the fact that many of the routes to the proposed hotel involve narrow lanes through local villages and presents misleading data for former levels of traffic and unreliable projections for traffic movements based on over optimistic assumptions and TRICS data for a single inappropriate analog of a transport survey done on a hotel in Limerick, Rep of Ireland in 2013 which is place many miles from any neighbouring villages.

We have broadly calculated that based on 50 – 60 staff only on duty every 24 hr period (for a 4* hotel which could be 40% more for a 5* hotel) (and does not  take into account part time workers) is likely to be an extra 3,000 car movements per month through the village equating to approx. an extra 12% traffic coming through Monxton. On top of that are at least 15 goods deliveries per day, external members for the leisure clubs , non-resident restaurant users esp heavy on Sunday lunch and the afternoon tea market.

The traffic plans are flawed:

From the WEST

•             The approach from the WEST through QUARLEY is wrong and the authors of this report have obviously done this off a map since you cannot exit the A303 WESTBOUND at THRUXTON airfield.

•             The approach from the WEST via the A303 is via the exits at THRUXTON Village.  There are two the exits the first being safer but a bit more complicated; the second is more obvious but more challenging.

S106 funding should be requested to ensure enhanced passing places on this route.

From the EAST

•             The plan has gone for the most obvious route through Monxton and S106 requirement is needed for proper passing places on this route. The roads are narrow with many pinch points and often blocked with cars in the high street. Traffic backs up both ways when they can’t pass through the high street easily.

There is no mention of staff routing to work nor of any green travel plans for staff: bicycle, central transport lead on by hotel. 

The hotel will be open to both residents and non-residents all year. Successful hotels aim for 80-90% occupancy. Monxton is typically quieter in the evenings and at weekends so enjoys a short respite from an otherwise busy cut through of cars and large lorries. That is likely to change and traffic will now be equally heavy at weekends and also evenings as people visit the leisure/eating facilities. Acceptable proposals for mitigating the associated risks to pedestrians and other road users put forward. The roads in the area are heavily used by horse riders and cyclists alike.

The statement also says “opportunities for individuals to walk or access the site by public transport are broadly limited”. That is a total understatement, Bus services to Amport are very limited so visitors to the new hotel will need a taxi or hotel pick up from Grateley or Andover stations if they arrived by train, which would result in no traffic benefit.

The planning also states that “the guests at Another Place venues and grounds often do not leave the hotel ground during their stay”. The two hotels referred to are in wholly different locations to Amport House. One is on a beach in Cornwall and the other is in a very rural location in The Lake District. There are many tourist attractions round so guests would naturally want to visit them. All tourist attractions locally require a car or taxi including, Stone Henge, Salisbury, Winchester, Danebury Hill Fort and many others.

There also needs to be an agreement that the hotel will put right any damages to verges or to property during the construction phase when there is likely to be large lorries delivering supplies.

Sewage

Amport and Monxton has a very stressed sewage system which has resulted in Southern Water using emergency powers this year to “over-pump” sewage into the Pillhill Brook, a precious chalk stream with consequential risks to the ecology of the river system and threat to public health. This winter alone we have experienced tankers 24/7 through the village for some months. The development of a hotel of the proposed size and varied facilities would be equivalent in water usage terms to an increase in the population of Amport of about 10%. In addition to the additional water resources required for a 52 room hotel with a bar and two restaurants,

The large swimming club complex is or particular concern, and its impact has not been included in the analysis. The current sewage system has no spare capacity and so this will result in further environmental damage and threats to public health if it results in more “over-pumping” and tanker usage.

Trees

The application seeks to remove a number of healthy mature trees to allow further development of this site and its historic gardens. The loss of these trees must be prevented or at least mitigated by new plantings.

At a time where we are involved in an urgent carbon emissions crisis, right now, is it appropriate to allow these tree removals without a much more compelling rationale than the desire to build a swim club?

Amport House Planning

Further to the note on planning for the new Amport house, Monxton residents are encouraged to attend the meeting to raise any traffic or other issues. Additionally  if individuals have concerns about this application then they should raise them with Monxton Parish Council as well as raising their own individual concerns on the planning website, the closing date for this is 2 Sep 2021.

Notice of Extraordinary Meeting

There will be an extraordinary meeting of Amport Parish Council on Tuesday 24th August at 7.30pm in Monxton and Amport Village Hall.

The meeting is open to all and is the opportunity to discuss the planning application numbered 21/02304/FULLN for the conversion of Amport House into a Boutique Hotel.

Full details can be found on the Test Valley Borough Council website 21/02304/FULLN | Conversion of Amport House into a Boutique Hotel with additional accommodation in the grounds (planning use class C1), kids club, energy centre, cycle storage, new swim club (planning use class E) and landscaping enhancements | Amport House Furzedown Lane Amport SP11 8BG (testvalley.gov.uk)

For further information please contact the Clerk to Amport Parish Council Heather Bourner, telephone 01264 773976 or by email heather.bourner@googlemail.com

RSPCA – Dogs die in hot cars

As the weather heats up and after a year of lockdowns and restrictions, it’s inevitable that many of us will be wanting to explore the great outdoors and seeking the perfect staycations with our four legged friends. With the reality being that dogs are not welcomed everywhere, we are urging the public to carefully plan outings and to safeguard their dogs’ from heatstroke this summer.

Never leave your dog alone in a car on a warm day. If you see a dog in distress in a hot car, dial 999.

Many people still believe that it’s ok to leave a dog in a car on a warm day if the windows are left open or they’re parked in the shade, but the truth is, it’s still a very dangerous situation for the dog.

A car can become as hot as an oven very quickly, even when it doesn’t feel that warm. When it’s 22 degrees, in a car it can reach an unbearable 47 degrees within the hour.

What to do if you see a dog in a car on a warm day

In an emergency, we may not be able to attend quickly enough, and with no powers of entry, we’d need police assistance at such an incident.

Don’t be afraid to dial 999, the police will inform us if animal welfare assistance is required..

Help a dog in a hot car

·         Establish the animal’s health and condition. If they’re displaying any signs of heatstroke dial 999 immediately.

·         If the situation becomes critical for the dog and the police are too far away or unable to attend, many people’s instinct will be to break into the car to free the dog. If you decide to do this, please be aware that without proper justification, this could be classed as criminal damage and, potentially, you may need to defend your actions in court.

·         Make sure you tell the police what you intend to do and why. Take pictures or videos of the dog and the names and numbers of witnesses to the incident. The law states that you have a lawful excuse to commit damage if you believe that the owner of the property that you damage would consent to the damage if they knew the circumstances (section 5(2)(a) Criminal Damage Act 1971).

Once removed, if the dog is displaying signs of heatstroke, follow our emergency first aid advice. This could mean the difference between life and death for the dog

Minutes of the Monxton Parish Council meeting held on Tuesday 13th July 2021, 7.30pm at Monxton Village Hall

Present: Cllr M Cleugh – Chairman  

               Cllr C Barbone                   

               Cllr J Hooper              

               Test Valley Borough Councillor David Coole

               Test Valley Borough Councillor Mrs Maureen Flood

               Heather Bourner – Parish Clerk  

               1 Member of the Public

Apologies:

Apologies for absence had been received from Cllr P Kitson & Cllr H Corroon.

1.WELCOME.

The Chairman welcomed everyone to the meeting.

2.DECLARATION OF INTERESTS.

There were no declarations of interest.

3.PUBLIC PARTICIPATION.

David James attended to highlight his resignation as Neighbourhood Watch coordinator for Monxton.

He said he has carried out the voluntary role for the last eight years and has decided he will now resign. Although a replacement has been sought no one has stepped forward. He said it is possible to sign up to receive email alerts for crime and traffic issues via the web site. Thanks were expressed to David for his years of service. If anyone is interested in taking on this role, please contact the Clerk 01264 773976.

4.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 13th April 2021 and 7th May as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Kitson was not present but had sent a report to confirm the decision regarding CIL funding has not yet been decided, a TVBC meeting to discuss this will be held on 18th August. A stall was held at the recent Amport Fete and lots of villagers expressed support and made positive comments as well as offering help with the build project.

Volunteers are still needed to help with the Monxton & Amport Village Hall committee. Any volunteers should contact Mike Cleugh.

The Clerk summarised the village hall finance as below

Village Hall Finance Reconciliation

Current account               £18779.89

Savings account              £53832.51

Parish Council held

Village hall fund               £12040.77

Total available                  £84653.17

It was noted that the Village Hall Charity accounts to 30/04/2021 have been submitted.

6.PLANNING.

Applications since previous meeting: –

21/01418/FULLN-retrospective application for erection of stable block & ancillary buildings plus change of use from horse riding school to livery stables- no objections

21/01339/FULLN- Erection of three bay garage with rooms above- Millcroft, Chalkpit Lane – Withdrawn          21/01583/RESN & 21/01735/RESN approval reserved matters, Plot 5 Andover business park- no objections

Applications to be considered

None

Confirmation of outcome from TVBC

21/00829/TREEN- crown lift yew, thin cotoneaster, Farm Cottage, Green Lane -no objections

21/00880/TELN- application for prior approval required and granted for telecommunications mast 21/00878/FULLN- single story extension, Boundary Cottage-permission      

7.Sunnybank & footpaths

Cllr Barbone had nothing to report.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low at 32mph, although there is a regular night time visitor travelling at speeds well above the national limit of 60mph on these roads. He also reported on several problems with large HGVs using the small village lanes. Signs will be erected at the start of Chalk Pit lane to prevent lorries using this.road and Penchards & Alpine located at Manor Farm Abbotts Ann have agreed to ask contractors delivering not to use this route. Cllr Hooper confirmed he will continue to monitor and approach contractors when vehicles are seen to be driving badly in the village and are reported to him.

9. Environment

Cllr Corroon was not present but had sent a report on the Pan Parish Council meeting he had attended with the chairman Cllr Cleugh regarding the issues with over pumping and sewage along the Pilhill Brook. The group comprising seven parish chairmen representing all parishes along the Pilhill Brook have engaged with

 Southern Water to address the following 6 commitments:

1. Capital investment for wastewater infrastructure across all parishes

2. Assurances re quality of the water in Pillhill Brook and transparency of the water testing

3. Compliance with the EA regulatory requirements via Infiltration Reduction Plan (IRP)

4. Commitment to over-pump only when necessary to prevent damage to customers

5. Consultation with affected PCs before execution of any further temporary works

6. Continued engagement and communications with customers, PCs and TVBC representatives re future plans.

All of these areas are being considered being addressed by Southern Water. A follow up meeting will take place in September.

10.FINANCE

To note balance in Lloyds bank as at 30/06/21 £32593.83

i)Resolved: that the following payments be approved and cheques signed

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO May to July

Payments to lengthsman April- June £1065.00

Payments to be made

Clerks expenses (May to Jul) £40.65

Clerk lengthsman admin £320.00

Additional HMRC £80.00

Lengthsman Cluster funds to distribute to Thruxton Pc, Broughton PC & Charlton PC £1000 each – total £3000.00

ii) Banking signatories and move to online

The Clerk confirmed she had passed the completed form to change bank signatures and move to online banking to Lloyds bank. Cllrs Kitson & Corroon needed to visit the bank to provide identity documents before the form can be processed

iii)The Clerk confirmed the internal auditor had carried out checks to the accounts and audit return and had no areas of concern. The audit declaration has now been submitted.

12.Borough & County Councillor Reports.

HCC Chris Donnelly was absent but had sent a report highlighting proposed road repairs, none of which were in Monxton. He referred to repairs that Southern Water had agreed to carry out in a neighbouring village and confirmed the portal for County Councillor grants was now open.

TVBC Councillor Maureen Flood reported that the COVID vaccination centre will move from the lights to the Chantry Centre in the autumn. She said she had attended a very moving ceremony at Romsey Abbey held to recognise and give thank for all the voluntary work carried out in Test Valley throughout the pandemic. Finally, she highlighted the proposed parliamentary boundary change which would see Monxton parish become part of Romsey and Southampton North Constituency and change the MP from Kit Malthouse to Caroline Noakes. There is a consultation open until 2nd August to which anyone can add a comment.

TVBC Councillor David Coole- highlighted the walk-in vaccination centre on Saturday 17th July at The Lights in Andover between 10.00am and 3.00pm This is for anyone over 18 years old to receive their first jab or anyone who needs a second jab and received the first at least 8 weeks prior to the 17th July.

He Confirmed there will be an Artisan market in Andover town Centre on the 18th of July and finally on 21st July there will be a meeting in the evening at Andover St Marys Church regarding the proposed regeneration of the town centre.

13.Any other business –

The Clerk reported on a request to instal a defibrillator in Monxton the nearest being in Amport at The Hawk. The suggestion was this should be central and while the Village Hall would be a good location as it was to be demolished and rebuilt perhaps another location could be considered. The Clerk explained a machine will only be identified by an emergency operator if it is within 400m of the incident which could save a life.

After some discussion it was agreed to reconsider this matter once the new village hall is built.

The lengthsman had reported dog fouling as an issue when cutting the Village Green. Please can all dog walkers CLEAN UP after their animals and use the several bins dotted around the village.

Cllr Hooper said he had noticed several blocked drains in the village which cause issues when there is sudden and heavy rainfall. He will report these to Hampshire County Council. He also said the unused Black Swan car park was very untidy. He will approach the owner and ask for this to be cleared.

Cllr Barbone said no planning application had been submitted in respect of Amport House but she will continue to work with Amport Parish Council on this project.

Cllr Barbone also raised concerns regarding overgrown verges, in particular areas where road signs are obstructed. The Clerk confirmed Hampshire Highways policy is to leave verges uncut except where they are causing an obstruction to road users. The solution was to ask the lengthsman to clear any difficult areas. She will give location details to the Clerk who will arrange for the lengthsman to deal with these.

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 12th October 2021, 7.30pm