Monxton Parish Council Minutes

Minutes of the Monxton Parish Council meeting held on Tuesday 13th April 2021 Via Zoom at 7.30pm.

Present: Cllr M Cleugh – Chairman                 

               Cllr C Barbone   

               Cllr H Corroon

               Cllr J Hooper              

               Hampshire County Councillor Mrs Zilliah Brooks          

               Test Valley Borough Councillor Mrs Maureen Flood

               Heather Bourner – Parish Clerk  

               0 Members of the Public


Apologies for absence were received from Test Valley Borough Councillor David Coole.


The Chairman welcomed everyone to the meeting. Cllr Cleugh confirmed that Judith Balding had resigned as a Parish Councillor. He thanked her for 8 years of service to the council, in particular in her role as Environmental Representative. A notice to publish the vacancy had been posted to the website and the Village Hall notice board.


Cllr Corroon declared an interest in a planning application for his property.


No members of public were present.


The Chairman agreed to sign the minutes of the previous meeting of 12th January 2021 as a true record. All agreed.


The plans for a new Village Hall have been submitted to TVBC along with a completed CIL bid for funding. It is hoped that confirmation as to whether the bid is successful will be received in May or June.

The Clerk provided an update on The Village Hall finance position as follows.

Village Hall Finance Reconciliation

Current account               £10725.79

Savings account              £53828.96

Parish Council held

Village hall fund               £12040.77

Total available                  £76595.52

The Village Hall finances were currently dealt with by The Clerk as no volunteer treasurer could be found. The bank account was operated online by The Clerk as sole signatory. Following a discussion regarding banking arrangements for the Village Hall bank account it was agreed the money should be moved to a Lloyds account for ease and operated alongside the Parish Council account.

The Village Hall bookings clerk had resigned, a replacement volunteer is required. Please contact the Clerk (01264 773976) if you are able to help.


To note the following TVBC decision:

  1. 20/03010/TREEN –reduce pine Springfield, Chalkpit Lane- no objection
  2.  21/02254/TREEN- crown lift Yew tree- St Marys Church – no objections
  3. 21/00075/TREEN- tree works, Monxton Manor-No objections

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:

  1. 21/02254/TREEN- crown lift Yew tree- St Marys Church – no objections
  2. 21/00243/LBWN- Alterations and conversion coach house, Monxton Manor –no objection
  3. 21/00829/TREEN- crown lift yew, thin cotoneaster, Farm Cottage, Green Lane -no objections
  4. 21/00878/FULLN- single story extension, Boundary Cottage- no objections
  5. 21/00880/TELN- application to determine if prior approval required for telecommunications mast- objection

Cllr Hooper asked if the trees on the Village Green were to be cut down. Cllr Cleugh said he believed a road closure is required to fell the trees next to the road so a licence is required attracting an approximate cost of £4000, this will be in addition to the cost of felling the trees. Cllr Corroon said it was important to get the trees down while they were still sturdy enough to climb otherwise the costs will escalate. The responsibility for this lies with the landowner.

7.Revisit VDS or produce Neighbourhood Plan.

Cllr Cleugh reported on a meeting between Parish Councillors and Sarah Hughes from TVBC when the merits of a Neighbourhood Plan were discussed. A Village design statement has been in place for some years which has been adopted by TVBC as a supplementary planning document.

Two areas of concern had instigated the discussions protecting the Village Green and ensuring the village kept its current dark sky at night with no artificial lights being allowed.

Cllr Cleugh said there was simply not the resources available in the village to embark on writing a new plan of either sort and Cllr Hooper said he did not feel a Neighbourhood Plan would not add any value to the Parish. The planning application that had threatened the artificial light concerns had been dealt with satisfactorily.

After further discussion it was unanimously agreed not to create a neighbourhood plan and not to update the Village Design Statement at this point.


To note balance in Lloyds bank as at 31/03/21 £28261.09

i)Resolved: that the following payments be approved and cheques signed

Clerks expenses (Feb-April) £28.55

Clerk back pay £57.68

Sarah Dowding (website) £72.22

TVBC (dog bins) £426.43

ICO £35.00(DD)

Clerks salary £106.71 per month and HMRC £26.67 payments by standing order February to March

Clerks salary £112.47 per month and HMRC £28.12 payments by standing order April

ii)Following the resignation of Judith Balding Parish Council bank account signatories needed to be changed. It was agreed the Clerk should be added as a signatory and to set up online bank payments when another signatory would need to authorise any payments to be released. Cllrs Corroon and Hooper agreed to be added to the account as signatories. The Clerk will obtain the necessary forms for completion. In the meantime Judith Balding will continue to counter sign cheques.

iii)Accounts for the year ended 31/03/2021 had been circulated and were agreed. The Clerk will arrange for the audit return to be completed and signed and for records to be reviewed by an internal auditor.


Cllr Balding had provided a final report as follows: –

Lengthsman Scheme 2021

The Lengthsman has started village maintenance and, for his safety, all dog owners are reminded to pick up dog mess and put it either in the bins provided or take it home and put it in their black bin.  In particular dog walkers are asked not to leave poo bags hanging in the hedges along the footpaths!

Environment Agency

Ground water levels have been high for the last few months but are starting to drop

Southern Water

Southern Water has been informed about the APPLICATION NO: 21/00880/TELN – Land North Of Abbotts Ann Road, Monxton. There is no mention in the application that Southern Water’s rising main goes straight through the proposed site. Any disturbance to this main could have catastrophic consequences for the communities of Monxton and Abbotts Ann.

The Pillhill Brook

The Hampshire & Isle of Wight Wildlife Trust supported by the National Lottery Heritage Fund, continue their, ‘Watercress and Winterbournes’, a five-year Landscape Partnership Scheme together with local communities and other organisations to restore Hampshire’s chalk streams including the Pillhill Brook.

The Environment Agency has given Southern Water permission to start over pumping at East Cholderton in to the Pillhill Brook. 

For safety reasons, please DO NOT allow children or dogs to go in to the Brook until further notice.

Footpaths Report

The footpaths representative had provided a report as follows: –

No problems reported via e-mail link from the Parish Council website.

All Monxton footpaths have been walked at least once since the last Parish Council meeting, most walked more often.

Recent drier weather has dried out most footpaths, some of which had become extremely wet and rutted due to the bad winter weather.

It has been agreed with Hampshire Countryside Services and Kurt Morton, that he will replace the broken stile on Footpath 6 at Manor Farm with a new one. 


Cllr Barbone had nothing to report.

11.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank.  He said the volume of traffic movements through the village was a huge concern. He said he had been able to gather telephone numbers from vans and lorries driving without care in the village and had telephoned companies to complain. He intends to carry out a traffic survey before the next meeting to establish the volume of lorries passing through the village.

12.Borough & County Councillor Reports.

HCC Mrs Zilliah Brooks reported: –

Hampshire Libraries have confirmed a ‘fines holiday’ which will be in place until Tuesday June 1 2021, to allow time for customers to safely return all overdue items with no fines applied. Items returned after this time will still be subject to overdue fines. Customers can still pay outstanding charges online, by calling 0300 555 1387 or at any of the county’s libraries, using cashless payments where possible.

Cllr Brooks confirmed this would be her last meeting as HCC for Monxton. She thanked all Councillors for the work to support their community. Cllr Cleugh thanked Cllr Brooks for her continued support and wished her well for the future.

TVBC Councillor Maureen Flood reported as follows

Markets make a welcome comeback for 2021 –The monthly Artisan markets are back for 2021 – Andover High Street local produce and crafts on the third Sunday of each month starting from 18 April.

The indoor pop-up craft market returns in the Chantry Centre on 24 April & 25 May.

TVBC Car Parking Charges –Charging is due to resume on April 12th when the next review of lockdown restrictions is due and non-essential shops are scheduled to re-open. If for any reason the restrictions stay in place then TVBC will not re-introduce charging until non-essential shops are allowed to re-open. There are no increase in charges, it will remain £1 for up to 2 hours in the town centre car parks. Free from 4pm to 8.30am and on Sundays and bank holidays.

Recycling in Test Valley –Test Valley Borough Council is currently limited in terms of what it can collect in brown bins as the Hampshire recycling facilities that process the waste are unable to deal with some of the materials recycled in other local authority areas, such as thin plastics. But that looks set to change thanks to the Environment Bill, currently going through parliament, which seeks to level up recycling rates right across the country. It is looking increasingly likely that from early 2023 residents will be able to include glass, thin plastics such as pots, tubs and trays, and Tetra Pak-style cartons in their recycling bins. And in further good news, the council anticipates that it will be able to offer a weekly food waste service.

Southern Water –Concerns have been raised by several parishes regarding the over pumping on Pill Hill brook and the volume of tanker movements, Cllr Hooper added that these amounted to 13% of the traffic in Monxton daily. These tankers are causing lots of damage to verges and private property. Cllr Cleugh said the sewer pipes were badly damaged and required replacement. TVBC Maureen Flood said she will try to organise a joint meeting of those parishes affected and involve the local MP so a permanent solution to the problem can be found.

13.Any other business –

Following the resignation of Cllr Balding a councillor is required to take on the environmental portfolio. Cllr Cleugh and Barbone will lead on this until a replacement is agreed.


The Chairman thanked everyone for coming and closed the meeting.


An AGM is required to be held in May. A short meeting will be held on Friday 7th May via zoom for this purpose.

The next meeting will be on Tuesday 13th July 2021, 7.30pm



Notice given under Rule 5 of the of the Local Elections (Parishes and Communities) (England and Wales) Rules 2006

  1. There is a vacancy on the Parish Council caused by the resignation of Judith Balding
  • A by-election to fill the vacancy will be held if, not later than 4 May 2021, ten electors for the parish give notice in writing, claiming such an election be held, to the Returning Officer.  If no such notice is given the Parish Council will fill the vacancy by co-option

3     The address of the Returning Officer is –

                                              Test Valley Borough Council

                                              Council Offices

                                              Beech Hurst

                                              Weyhill Road


                                              SP10 3AJ

Notice given this 12th day of April 2021

Parish Council Meeting


There will be a virtual meeting of Monxton Parish Council (via zoom) at 7.30 pm on Tuesday 13th April 2021.All Councillors are requested to participate. Members of the public can join the meeting by following this link

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

01264 773976

  1. Apologies for Absence
  • Public Participation
  • Declarations of Interest
  • Minutes & matters arising
  • Reports to include

Village Hall update


           Environment & Footpaths



      6) Planning

          To note the following TVBC decision:

  1. 20/03010/TREEN –reduce pine Springfield, Chalkpit Lane- no objection
  2.  21/02254/TREEN- crown lift Yew tree- St Marys Church – no objections
  3. 21/00075/TREEN- tree works, Monxton Manor-No objections

         To receive the Planning Advisory Committees recommendations on the     

          following applications

  1. 21/02254/TREEN- crown lift Yew tree- St Marys Church – no objections
  2. 21/00243/LBWN- Alterations and conversion coach house, Monxton Manor –no objection
  3. 21/00829/TREEN- crown lift yew, thin cotoneaster, Farm Cottage, Green Lane -no objections
  4. 21/00878/FULLN- single story extension, Boundary Cottage
  5. 21/00880/TELN- application to determine if prior approval required for telecommunications mast
  • County and Borough Councillors Report
  • Correspondence
  • Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 13th July 2021

Planning application for telecommunications mast


Monxton Parish Council STRONGLY SUPPORTS THAT PRIOR APPROVAL IS REQUIRED for this application and that Test Valley Borough Council should request accurate detailed information from the applicant relating to the siting and appearance of the development.

If you wish to comment on this application, please do so in writing by email, letter or on the Test Valley Borough Council Planning website by Thursday 15th April.

Postal Votes – May 2021 Elections

Click here to download an application form 
 On 6th May 2021, there will be elections across Hampshire. Your vote makes a difference to the way your community and police force is run.

Whilst polling stations will be open in May for voting in-person, due to COVID many people may be considering voting by post for the first time.

Each year more people are choosing to vote by post. Once you have registered for a postal vote, the council will send your ballot paper to your home address two weeks before Election Day. You simply vote from the comfort of your own home and send the ballot paper back to the council in the freepost envelope they will provide. If you forget to post your vote, or change your mind, you can always hand in your completed ballot at your local polling station.

To apply for a postal vote, simply complete and sign the application form which must be received by Test Valley Borough Council no later than Tuesday 20th April 2021.

Look out for your Census letter

Letters inviting residents to take part in the Census 2021 are arriving in the post. The once-in-a-decade survey gives the most accurate estimate of all the people and households in England and Wales and the information you give helps decide how services are planned and funded in your local area. Although Census day is on Sunday 21 March, you can complete your form now. Your letter contains a household access code that you need to complete the census online. Find out all you need to know about Census 2021

A Flood Alert has been issued by the Environment Agency.

Be prepared. Groundwater flooding is possible in Amport and Monxton.   

Groundwater levels are high. From today (10/03/21) to Monday (15/03/21) small amounts of rain are forecast. Whilst we were expecting the groundwater to peak imminently, further rain may keep levels rising into next week . As the groundwater peaks, there is a small chance that it will be high enough to impact 1-2 cellars. Any impact would be relatively short lived, as more settled weather next week, should mean that levels finally begin to fall. We continue to monitor the forecast. If you use pumps to help reduce water levels, please ensure they can operate. This message will be updated by 17/03/2021.

To check the latest information for your area


* Visit the GOV.UK website to see the current flood warnings, view river and sea levels or check the 5-day flood risk forecast:

* Or call Floodline on 0345 988 1188 using quickdial code: 216002 .

* Follow @EnvAgency and #floodaware on Twitter.

What you should consider doing now


* Monitor local water levels and weather conditions. 

* Prepare a flood kit of essential items including a torch with spare batteries, mobile phone and charger, warm clothes, home insurance documents, water, food, first aid kit and any prescription medicines or baby care items you may need.

* Check that you know how to turn off your gas, electricity and water mains supplies.

* Avoid walking, cycling or driving through flood water. 30 cm of fast-flowing water can move a car and 6 inches can knock an adult off their feet.

* Flood water is dangerous and may be polluted. Wash your hands thoroughly if you’ve been in contact with it.

Hampshire County Council Covid-19 Vaccinations

Hampshire County Council and the NHS are reminding residents who have received their vaccine that it is vital to keep following the rules of Hands-Face-Space.

Who is currently being offered the vaccine and how will I be invited?

How will I be invited for my vaccine?

Please wait to be contacted by the NHS for an appointment. For most people they will receive a letter either from their GP or the national booking system; this will include all the information they need, including their NHS number. Some services are currently also phoning and texting patients to invite them in. 

Across Hampshire our residents will be invited in one of three ways to have a vaccination:

  • Using a local GP service: GP practices are working together across the county to vaccinate as many people as possible. Residents may be contacted by a different surgery to the one they usually go to.
  • Local hospital services: Patients may be contacted to have the vaccination as an inpatient or outpatient.
  • At a vaccination centre: These are due to go live shortly. If a person lives within 30 to 45 minutes of a vaccination centre, and haven’t already been vaccinated, they may have received a letter asking them to book an appointment online at If they can’t access the NHS website they can call 119 free. If a person would prefer to be vaccinated by their local GP practice or vaccination centre, they can wait to be contacted by their GP.

Find out more about how you will be contacted on the NHS website.

Who can get the vaccine? 

The Joint Committee for Vaccination and Immunisation (JCVI) published its detailed advice here:

In line with this guidance, in this initial phase vaccines will be prioritised for those 80 years of age and over, those who live and work in care homes, and frontline health and social care staff. It has also been announced that people aged 70 and over and those who are listed as clinically extremely vulnerable will also start receiving invitations to have the vaccination.

I am over 80 and am worried as I haven’t been contacted yet – what can I do?

We understand that many people are very keen to be vaccinated as soon as possible, and we are continuing to work our way through the priority groups.  While we absolutely understand that it is difficult to wait for an invitation, we will be in touch with everyone as soon as we possibly can.

You can support your local NHS by:

  • Making sure you are registered with a GP practice.
  • Ensuring your GP practice has up-to-date contact details for you – especially a mobile phone number if you have one. This makes it quicker and easier for us to make contact. There is no need to call us with this information – it can be updated online through the GP practice website.
  • Continuing to follow the government guidelines to keep yourselves and others safe by complying with lockdown rules, washing your hands, covering your face, and giving other people space when you are out. This is really important even once you’ve had the vaccine.

I have received a letter with a link to book my vaccination but there are no locations nearby to book. What should I do?

If you live within 30 to 45 minutes of a vaccination centre, and haven’t been vaccinated, you may have received a letter asking to book an appointment through the national booking service online at or by calling 119 for free. If the vaccination centre nearest to you is not showing continue to check the site regularly as more slots will be added as they become available.

If you would prefer to be vaccinated by your local GP practice please wait to be contacted by your GP practice.

I’ve received a letter but someone I live who is the same age hasn’t yet. Can we get vaccinated together?

If you have received a letter and live with someone who is also eligible but has not received a letter, it is likely that theirs will follow shortly. If you like you can wait and book at the same time.

Queries about your vaccine appointment and guidance after vaccination

How can I let you know if I can’t make my appointment?

Once the NHS has contacted you, it will be possible to rearrange your appointment by contacting the team you booked the appointment through. This could be your GP practice team, the national booking service online at or over the phone by dialling 119.

How long does the vaccine last? Should I still wear a face covering when I go shopping? Can I hug my grandchildren now?

Those who have received a vaccine still need to follow all the same guidance as everyone else to help protect others. Once you have received your vaccination it is still really important that you continue to follow the current guidance to stay at home as much as possible, continue to follow social distancing, wear a face covering and regularly wash your hands.

Why has my second dose been postponed, am I still protected?

The UK Chief Medical Officers have agreed a longer timeframe between first and second doses so that more people can get their first dose quickly, and this decision will allow us to get the maximum benefit for the most people in the shortest possible time and will help save lives.  Getting both doses remains important so we would urge people to return for it at the right time.

Will vaccines still be provided/can I still attend my appointment during the national lockdown?

Yes. Getting the COVID-19 vaccine is an important medical appointment and so is within the rules wherever you live. Vaccinations will continue as normal in all areas through the national lockdown, so If you have booked or are offered an appointment, please attend it.  There is social distancing in waiting areas and please wear a face covering to your appointment and minimise your risk as you travel to your appointment.

I have lost the vaccination card from my appointment, what should I do?

You don’t need to do anything as your GP practice will have a record of your vaccination. If you do need any of the details that would have been on your card please contact your practice online, if possible.

Can I access community transport support to assist me to get to my vaccination appointment?

There is transport support available to help people safely get to their vaccination appointments. The Connect to Support Hampshire website has links and contact details for community transport support available across our communities.


COVID-19 vaccination scam alert

I’ve received an invitation for the vaccine which I am worried could be fraudulent, what should I do?

We are aware that some people are receiving suspicious calls and text messages offering the COVID-19 vaccination.

Coronavirus vaccines are only available on the NHS. You can be contacted by the NHS or a GP surgery local to you, to receive your vaccine. Remember, the vaccine is free of charge.

  • The NHS will never ask you for your bank account or card details.
  • The NHS will never ask you for your PIN or banking password.
  • The NHS will never arrive unannounced at your home to administer the vaccine.
  • The NHS will never ask you to prove your identity by sending copies of personal documents such as your passport, driving licence, bills or pay slips. 

If you receive a call you believe to be fraudulent, hang up. If you believe you have been the victim of fraud or identity theft you should report this directly to Action Fraud on 0300 123 2040. Where the victim is vulnerable, and particularly if you are worried that someone has or might come to your house, report it to the Police online or by calling 101.

Find out more about how you will be contacted on the NHS website.