MPC Minutes October 29th 2019

Minutes of the Monxton Parish Council meeting held on Tuesday 29th October 2019 in Monxton Village Hall at 7.30pm. 

Present: Cllr M Cleugh – Chairman, Cllr J Balding- Vice Chairman, Cllr Barbone, Cllr Bowden, Cllr Corroon, Heather Bourner – Parish Clerk, Test Valley Borough Councillors Mrs Maureen Flood, Hampshire County Councillor Mrs Z Brooks, Robert Hayes – footpaths representative, Members of the Public 14

Apologies: Apologies were received from Cllr P Weston & TVBC David Coole

WELCOME The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS There were no declarations of interest recorded.

Three villagers had come forward to be considered for co-option to the Parish Council. Cllr Cleugh proposed Cathy Barbone be co-opted which was seconded by Cllr Balding, Cllr Cleugh also proposed Jim Bowden be co-opted which was again seconded by Cllr Balding and finally Cllr Cleugh proposed Hugh Corroon be co-opted which Cllr Balding seconded.

Cllr P Weston has resigned and was unwell so had sent his apologies for the meeting but had given written confirmation that he was happy to co-opt all three proposed. All three joined the Parish Council for the meeting.

Cllr Barbone will become the representative for Sunny bank and Cllr Bowden will take on responsibility for traffic management. Consideration will be given as to which area of responsibility should be given to Cllr Corroon.

Cllr Cleugh gave huge thanks to outgoing Cllr Pete Weston for the time he had spent as a Parish Councillor, in particular for all his work regarding traffic management which had been very successful.


MINUTES OF THE PREVIOUS MEETING The Chairman signed the minutes of the previous meeting of 9th July 2019 as a true record.


Richard Pearce reported on behalf of the team working on the project to renovate the village hall. He said they had approximately £60K funding available at present and had proceeded to have a plan drawn up by an architect. The plan includes new electrics & heating, renovated kitchen and toilet facilities, removal of the permanent stage, decorate throughout, and fit a completely new entrance to give more light. A scope of work has been drawn up and three builders have been approached to provide quotes. These will be scrutinised and in due course a proposal provided to the Parish Council on how to proceed. The plan does not propose any structural work and therefore no planning permission is required. It was confirmed that once quotes are received match funding grants can be considered. Work is unlikely to start before March 2020. In view of this, it was proposed that the oil tank keep being topped up to provide heating for the many bookings that were already held.

Richard confirmed the plan is by no means final and should be open to all villagers to consider but budget will always need to be considered. Tree work will be required but necessary applications will have to be made. Cllr Cleugh asked that for the next meeting some plans were provided that could be shared with all villagers including those from Amport to raise awareness and possibly fundraising. TVBC Mrs M Flood will talk to the TVBC CiL funding officer to see if any funds are available. It was proposed that the next meeting to discuss matters should take place at the end of November.


The following decisions by TVBC were noted: – None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:

19/01851/TREEN – tree works Brookside, Andover Road, Monxton- no objection

19/02314/TREEN- Corner Cottage, Amport Road, Fell 3 trees – no objection

19/02462/LWBN- various works to listed building, Little Cottage, Andover Road, Monxton – no objection (A new application for this building has just been submitted and will now be reviewed) 19/02380/TREEN- Land adjacent Field House Fell 2 x ash trees and 1 – Sycamore-no objection

Update on previous applications

19/01230/LBWN & 19/01229/FULLN

Application for change of use Old Black Swan to dwelling and application to build a new pub and two new houses on old Black Swan Car Park – Decision pending however TVBC planning department advised last week that they would be refusing the application shortly based on the feedback from the statutory consultees.

19/00296/OUTN Alpine planning application for 22 dwellings to replace the current B2 industrial site. Discussions are ongoing with the Environment Agency relating to the impact on the Solent water nitrogen neutrality and issues caused by sewage discharge.


To note balance in Lloyds bank as at 07/10/19 £29297.78

Resolved: that the following payments be approved and cheques signed

Payments to be made

Clerks expenses                         £.43.73

HMRC                                         £52.20


Cllr Balding highlighted a letter of support she has sent to Hants Wildlife trust who wish to apply for lottery funding to improve Pillhill Brook.

Robert Hayes confirmed he has recently walked all the Monxton footpaths and not encountered problems. Cllr Balding said she had been made aware of some high hedges which cause issues for horse riders, however, as the paths are in Amport she will pass the information on.


Cllr Barbone will take on responsibility for Sunnybank and will contact Cllr Weston regarding any ongoing issues.


Cllr Weston had produced reports from the data collected by the speed watch machine. The data was presented to the meeting and copies of the graphs are attached to these minutes. Cllr Cleugh asked that any suggestions on sign locations for the machine be passed to Cllr Bowden.

A question was posed about purchasing a second machine but it was felt that drivers might become complacent if a machine was permanent. A question was also asked if anything could be done to stop traffic knocking down bollards by the cottages on the Abbots Ann road. Cllr Cleugh said that large lorries were the offenders and he would contact the companies responsible.

Borough & County Councillor Reports

HCC Brooks reported that HCC are currently considering their budget and have been tasked with saving a further 80million. Each area is considering how to make savings including children’s services, social care and public libraries. There will be staff cuts but mostly by natural wastage management.

She asked that the Parish Council check salt bins now for any repairs required and if new salt is needed. 

TVBC Mrs Maureen Flood said work has started to improve Andover town centre, lots of pop up shops are opening, some temporary repairs are being made to lifts in the Chantry centre and leaf clearance work has started. The consultation regarding regeneration is on-going.

Correspondence None


The Chairman thanked everyone for coming and closed the meeting.


The next meeting will be on Tuesday 14th January 2020, 7.30pm at Monxton Village Hall.

Minutes draft Oct 19



















Monxton Parish Council Agenda

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 29th October 2019, at Monxton Village Hall.

Heather Bourner

Clerk to Monxton Parish Council


Welcome and Apologies. 

Declaration of Interests & register of interest forms

Resignation of 1 councillor and co-option of 3 new councillors

Members of the Public (Pre-booked slots if requested)

Minutes of the Previous Meeting – sign off & matters arising


      1. Village Hall
      2. Planning
      3. Finance & Administration
      4. Environment & Footpaths
      5. Sunnybank
      6. Traffic
      7. HCC and TVBC reports (if provided)



Dates for the next meeting 14th January 2020

 Close of the meeting


Parish Council Minutes July 19

Minutes of the Monxton Parish Council meeting held on Tuesday 09th July 2019 in Monxton Village Hall at 7.30pm. 

Present: Cllr M Cleugh – Chairman, Cllr J Balding- Vice Chairman & Cllr P Weston

Heather Bourner – Parish Clerk,Test Valley Borough Councillors Mrs Maureen Flood and Mr David Coole, Hampshire County Councillor Mrs Z Brooks & 5 Members of the Public

Apologies: None

WELCOME: The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS: There were no declarations of interest recorded.



The Chairman signed the minutes of the previous meeting of 14th May 2019 as a true record.


The following decisions by TVBC were noted: – None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:19/01230/LBWN & 19/01229/FULLN

Application for change of use Old Black Swan to dwelling and application to build a new pub and two new houses on old Black Swan Car Park- objection.

Monxton Parish Council objection to this application has been logged at TVBC. Cllr Cleugh confirmed the main reasons being, a large impact on loss of village green, loss of 4 mature trees and a bus shelter, problems envisaged for parking for new houses, over development of car park site, relocation of the electricity substation as the developer does not own this and has not contacted SSE regarding the application, and impact on sewage system. Cllr Cleugh encouraged parishioners to submit objections direct to Test Valley Borough Council if they objected to these applications. A member of public asked who owned the land on which the bus shelter stands. Cllr Cleugh said a plan from 1948 showed this to belong to Strongs Brewery but Cllr Weston said on a recent land search the land shows as unregistered.

Cllr Cleugh said he had attended an Abbots Ann Parish Council meeting recently to discuss the Alpine Penchards planning application. Abbots Ann Parish Council originally objected to the application however, following a change in members the new Parish Council have asked to visit the site. It is likely the application will be resubmitted because new sewage arrangements are required. The possibility of building some affordable housing has now been discussed and would be possible on the site if an application were approved. Cllr Cleugh felt that Abbots Ann PC will be more open minded than in the past.



  • The Clerk provided details of the National Joint Council for Local Government increases in pay points and the increase in HMRC home as office allowance, both of which were reflected in her pay. This had been highlighted and agreed at the annual meeting.
  • The Clerk reported that the internal audit was complete, and no errors had been reported. The necessary exemption form had been sent to the Audit Commission and notices required displayed on the notice board.
  • The move to electronic payments was discussed. The Clerk had established that for this to happen she would need to be a signatory on the account and when payments were set up another signatory would have to log in and approve payments. Cllr Cleugh said so few cheques were written he did not believe it worthwhile. The Clerk suggested standing orders be set up for the two regular payments, her salary and the income tax attached. All agreed this was sensible. Clerk to obtain and complete forms. 

To note balance in Lloyds bank as at 16/06/19 £29033.77

Resolved: that the following payments be approved and cheques signed

Payments to be made

Clerks salary May, June & July -£320.13

Clerks expenses                         £41.91

Clerk lengthsman payment         £160.00

HMRC                                         £120.01

Thruxton PC lengthsman           £1000.00

David Eaglesham                      £105.00

Carl Cafferty                               £220.00


BHIB insurance                         £278.93

Carl Cafferty                               £315.00

Carl Cafferty                               £270.00

TVBC election exps                   £28.80

The Clerk confirmed that if ICO were paid by DD in future this would cost £35 per year rather than £40 if paid by cheque. The necessary direct debit form was signed.


The team working on this project were still waiting for quotes for the work required so were not able to give a meaningful report at this meeting. Report to be given at next meeting in October. 


Cllr Balding highlighted the issue with the Parish Council paying for a bin to be emptied that was the responsibility of the housing association upon whose land it was installed. Cllr Weston agreed to establish who the Clerk should contact to rectify the situation.

Cllr Weston reported Sunny bank footpath 8 ‘The Gallops’ had been filled by the farmer with chalk which has made the footpath much more user friendly for walkers.

Cllr Weston also reported some hedges generally encroaching on footpaths, he will monitor and speak to residents if necessary. He asked if the lengthsman could clear grass growing in footpaths Cllr Balding will speak to the lengthsman.


Cllr Weston reported on the speedwatch initiative and gave statistics from when the machine was located outside Sunny bank. This was recognised as problem area, so the machine has been based there for 2 months. During this period 68200 vehicle movements were recorded 23475 of which were within the speed limit. It was generally felt that the machine did encourage drivers to slow down and that the solar panel powering this is a very good investment. The machine has now been moved to the road that comes down the hill from Grately, so far, most traffic has been recorded as driving below 30mph although one was recorded at 65MPH!! Cllr Weston said there is a perception when noisy vehicles pass, they are travelling at faster speeds which is not always the case. Further sites to install the sign will be considered although there must be a road sign or telegraph pole for the sign to be attached to and the location needs to be one where speeding traffic is an issue.

A comment was made that people should be driving to the conditions, 30mph is not a target! The village suffers from traffic displacement because of the problems at 100 acre roundabout in Andover, bridge alterations between Andover and Monxton and the closure of a gap on the A303. Cllr Cleugh said the police speed camera van had made a recent visit to the village but there was only one area they could park in safety. He recommended villagers record details of vans and lorries if seen speeding as these details could be passed on to the relevant authorities. 

Finally, Cllr Weston said he had received a complaint about parking at the bottom of Broad Road. No offences were being committed but locals were encouraged not to park there.

Borough & County Councillor Reports.

HCC Brooks reported that HCC must save a further 80 million pounds by 2021 and are asking the public for their views and ideas as to how to achieve this. There is a public consultation open, details of which are on the Monxton website. One issue is that children’s services are not fully funded by central government and there is a large impact on budgets for the costs associated with asylum seekers and looked after children.She also reported that HCC are trying to improve environmentally and have started fitting curb stones made from recycled plastic, they are also expanding car electricity charging points and confirmed almost all vehicles they own are now electric.

TVBC Mrs Maureen Flood confirmed she had attended a presentation on the master plan for the regeneration of Andover Town centre. There will be a public consultation in due course which will be open to all residents of both the town and the surrounding villages. She also said all car park machines will be changed later this year so cards can be used to pay.

TVBC David Coole highlighted Unity, a Test Valley umbrella organisation who organise minibus transport that can be cheaper than using a taxi (details on village notice board) He confirmed to all present that Andover Festival of motoring will be held on 22nd September.


The Clerk gave details she had received regarding compensation payments received by residents in respect of power cuts in 2017. Households had received payments of £15 each.


The Chairman thanked everyone for coming and closed the meeting.


The next meeting will be on Tuesday 29th October 2019, 7.30pm at Monxton Village Hall.


Parish Council Objection to planning application for former Black Swan and Car Park

Please see the Parish Council objections to the above applications. Villagers are encouraged to submit their own objections directly to Test Valley Borough Council

Monxton Parish Council Letter of Objection

Application Nos: 19/01229/FULLN & 19/01230/LBWN
Proposal: The relocation of the Black Swan to a new building erected on the Black Swan Car Park, construction of two 2-bedroom dwellings and the conversion of The Black Swan Public House to a single dwelling

Monxton Parish Council strongly objects to this application on the following grounds:

The applicant’s Design and Access Statement intimates that, following a meeting on the 16/10/18, this proposal is supported by Monxton Parish Council (MPC) and that it also has support from the villagers following a survey for a new village hall (aka Hub) in 2018.  MPC wishes to totally refute this statement, which conflates support for a new village hub with the relocated village pub. The applicant in claiming this application has community support has confused both villagers and TVBC consultees.

It should be noted that the village hall project was planned to be on the same site with the same developer but had to be abandoned due to the inability to agree commercial terms with the developer.  This was, in part, due to the developer not owning a critical part of the land, which is occupied by the SSE sub-station and which is presently screened at the rear of the car park and not visible from the crossroads or the village green.  We object to any plan to move the sub-station to the front of the car park/village green where it will be visible and materially impact the views from both the Village Green and the road. 

This application does not comply with: Policy COM9: Community-Led Development

This is NOT a Community Led Development contrary to the developer’s statements in the application.

The development does NOT have the support of the Parish Council or the villagers and this has been confirmed by the results of the survey conducted by MPC following an open village meeting to discuss this planning application on the 13th June 2019.

There are no villagers supporting the application based on valid planning reasons, merely one person who wishes to have another pub, ignoring the fact that we already have a perfectly good public house, which could easily be re-opened. 

We object to the change of use of The Black Swan to Residential

Policy E9: Heritage

Test Valley Borough Council states that heritage assets are ‘irreplaceable’ and ‘should be retained wherever possible’. Development affecting a heritage asset will be permitted provided that: a) it would make a positive contribution to sustaining or enhancing the significance of the heritage asset taking account of its character, appearance and setting; and b) the significance of the heritage asset has informed the proposal through an assessment proportionate to its importance.

The proposal for The Black Swan does not sustain or enhance the significance of this heritage asset.

The “relocation” of the Black Swan appears to be simply a mechanism to obtain change of use by replacing one community venue with another while appearing to offer facilities to the village for meetings and other functions.  This is totally unnecessary as the current village hall will be revamped in the near future in a new project funded by the community.

The developer has, so far, failed to refurbish and re-open the Grade 2 Listed Black Swan, despite buying an on-going freehold pub business, which without the high rent and alcohol prices charged by Enterprise Inns could become profitable again. This is a fact based on the work undertaken by the team which looked at buying and re-opening the pub as a Community Asset.

The developer will need to undertake many of the refurbishments required for a residential property in any event and, therefore, it is extremely disappointing that they want to build a new pub when we already have “The Mucky Duck”, a well-known and loved pub with such an important historical pedigree dating back to the 17th century.

The logic which the developer has used to justify the building of a new pub appears very flawed, in that if there is a demand for a pub, the Black swan could be re-opened for a fraction of the cost of building a new pub.  The new pub would have less car parking spaces than are currently available and there is no obvious demand or need in the village for two new houses with tiny courtyard gardens.

We object to the developer taking any land from the Village Green to expand the car park, which is contrary to TVBC Public Amenity Open Space policy.

Policy LHW1: Public Open Space

Development proposals that would result in the loss of existing open spaces or other recreation facilities will only be permitted if: d) the space or facility is not needed to meet the full range of leisure and recreational needs of the local community; e) the proposed development is for an alternative open space, sport or recreation facility for which there is such a need as to outweigh the loss; or f) any space or facility to be lost would be replaced by an equivalent or better provision in terms of quantity and quality and be in a suitable location.

This proposal would result in the loss of an existing open space which will not be replaced by an equivalent or better provision in terms of quantity and quality.

The village green is an iconic part of Monxton and provides the key to the character of the village being situated next to the idyllic Pillhill Brook, the ancient bridge and the original crossroads from which it is highly visible. It is critical to the village as it hosts both local and national events including, in the past, the Royal Wedding and the Queen’s birthday celebrations. The village green is the most important open space in the village, previously being used as allotments for the “Dig for Glory campaign” during World War 2. The villagers levelled the ground and laid the grass lawn seen today.  Monxton Parish Council has maintained the Village Green for over 70 years under an agreement with Strong’s Brewery of Romsey, then Enterprise Inns and currently with DC Li Builders, in exchange for unlimited use by the village for events.

DC Li Builders Ltd confirmed at our village meeting on13th June 2019, that to give them space for the expanded car park, they would require a section of about 6-8 feet of the green and, to do so, they would need to remove the existing mature hedge and replant it in a new location This is unacceptable and represents an intolerable attack on our village green and, as TVBC has defined this area as Public Amenity Land, no permission should be granted to take any land from the village green or to remove hedges or fell trees in the Conservation Area.  Monxton Parish Council has successfully obtained an order to make the village green the subject of an Asset of Community Value (ACV), which provides additional protection.

We are also concerned that the very poor quality drawings make it very difficult to assess the measurements of the land being taken from the green and the size of the buildings. We request TVBC to make the developer submit new detailed plans with precise measurements plus a current and a proposed detailed site map including the views of the new pub, car park and new houses.

Village GreenThe application is in contravention to Policy E2: Protect, Conserve and Enhance the Landscape Character

To ensure the protection, conservation and enhancement of the landscape of the Borough development will be permitted provided that: a) it does not have a detrimental impact on the appearance of the immediate area and the landscape character of the area within which it is located; b) it is designed and located to ensure that the health and future retention of important landscape features is not likely to be prejudiced; c) the existing and proposed landscaping and landscape features enable it to positively integrate into the landscape character of the area; d) arrangements for the long term management and maintenance of any existing and proposed landscaping have been made; and f) it does not result in the loss of important local features such as trees, walls, hedges or watercourses.

The proposed alterations to the Village Green and pub car park do not protect, conserve or enhance the landscape or character of the village.

We object to the felling of any trees on the Village Green

The developer has defined four trees as needing to be felled, which includes a mature Lime tree at the right-hand north corner near the river.  This tree has important amenity value and its removal should not be permitted, especially as it is to allow the expansion of the car park and the building of a pub/hub which is not required.

This has been confirmed by the TVBC tree officer in their objection:


This area of the village is highly prominent at a crossroad and the trees on this land are of high amenity value, which contribute greatly to the character of the area.

The submitted arboriculture information identifies that three trees, T3, T4, T5 and a hedge, H6 will need to be removed to achieve the proposed development.

T3 has been identified as an ‘A’ category tree and its removal has been highlighted within the arboriculture information as having a significant impact on the visual amenity of the local area and the wider landscape. The constraints of this tree need to be taken into consideration at the design stage so that the tree can be retained.

Objection to the loss of an ‘A’ category tree with high amenity value within the Monxton conservation

We object to any works that will have a detrimental impact on the Bus Shelter

Monxton Parish Council has owned the Bus Shelter for over seventy years as it was built by villagers in 1948.  There is no mention in the application regarding the Bus Shelter and the applicant has not approached MPC for consent to move it, which would be needed to enable the two proposed houses to be built on the present Bus Shelter site. There is not another suitable location in the village to relocate the Bus Shelter.

We object to the impact on the Monxton High Street and parking in the village

The two semi-detached houses at the front of the car park have their parking spaces sited directly on the High Street, which means cars will have to back in to or out of these spaces onto a very busy road which would be very dangerous for all road users. The number of spaces is inadequate, being only one per household, which will lead to even more vehicles parking on the High Street. In addition, cars and delivery vans exiting the proposed pub car park will have very poor sight lines and, therefore, reduced visibility of the traffic coming from either direction, which could cause serious road traffic accidents.

We object to the over-development of the site

The site is simply not big enough to support a pub with 15 car parking spaces, two semi-detached houses with car parking spaces for the occupants and a new site for the sub-station at the front of the green/car park. We also have serious concerns that, as to facilitate the proposed pub, the SSE sub-station would need to be moved and that it may get sited on the village green.  The drawing submitted is unclear on this point.

The application is contrary to the Monxton Village Design Statement

The Monxton Village Design Statement (VDS) was adopted as Supplementary Planning Guidance on the 5 May 2004 to help to provide the necessary guidance for appropriate change within the village. Any new development in the village should be informed by this document to ensure that it is carried out sensitively and in harmony with the setting and style of the village. The village context is summed up as “nestling in the valley of the Pillhill Brook between chalk uplands”. The VDS acknowledges that new houses contribute the character of the settlement, “Monxton is given its distinctive character by its pleasant mix of old and recently built houses.” The VDS sets out various Design Guidelines to which particular attention should be paid: • Any new houses should be built in similar style and scale to nearby dwellings.

The proposed two semi-detached houses are not in keeping with the neighbouring Listed thatched properties.

Village Survey

We have now reviewed the results of the village survey following the open evening on the 13th June 2019, which the developer attended to answer questions from the public.

The results show that there are zero % supporters, zero % not objecting and 100% of villagers object to the proposals. This clearly underlines the fact that whilst the developer has claimed villagers and MPC support their proposal, this is not correct, and their attempt to justify the proposal on the grounds that this development is community-led is false as, in fact, it has no support from either the villagers or the Parish Council.


TVBC should reject this application, which would cause considerable harm to the village landscape and character and would have a major impact on the village and is without any support from Monxton Parish Council or it’s residents.

Parish Council Agenda Tuesday 9th July


There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 9th July 2019, at Monxton Village Hall.

Heather Bourner

Clerk to Monxton Parish Council


    1. Welcome and Apologies.
    2. Declaration of Interests & register of interest forms3
    3. Members of the Public (Pre-booked slots if requested)
    4. Minutes of the Previous Meeting – sign off & matters arising
  1.     5. Reports:- 
      1. Planning
      2. Finance
      3. Village Hall
      4. Environment & Footpaths
      5. Sunnybank
      6. Traffic
      7. HCC and TVBC reports (if provided)


Dates for the next meeting 29th October 2019 

Close of the meeting



Road Closure Notice

Temporary Road Closure of Monxton Road Jul 19

Temporary Road Closure – Part of Monxton Road, Amport

Description: Temporary closure of part of Monxton Road to allow a safe access for works in connection with renewal of old telegraph pole.

Extent of Closure: Part of Monxton Road from its junction with Sarson Lane to a point 130 metres east.

Alternative routes: From the western end of the closure, west on Monxton Road, north on Wiremead Lane, northwest on Amesbury Road and Weyhill Road, south on Red Post Lane, southwest on Andover Road, north and west on Amport Road, further west on Monxton Road to the eastern end of closure and on the same roads in the opposite direction.

Duration of Order: From 16 July 2019 for a period of 1 month or until completion of works, whichever is sooner.

Period of Works: Notwithstanding, it is expected the closure will only be required between 09:30 am and 15:30 pm only on the 16th of July 2019.

NOTE:  The 6’6” width restriction (Order Number 72) on Wiremead Lane and Red Post Lane will be temporarily suspended during the closure

Reasonable access will be allowed to adjacent premises while the work is being carried out. If you have any queries regarding the above works, access or alternative route please contact Stuart Smith of HSC Worcester Ltd telephone 01264773833 on behalf of BT Openreach. For other queries please contact Ejikeme Ibe, telephone 01264 368728 on behalf of the Head of Estate and Economic Development Service.

Parish, Borough and County Ward Members

Parish Council(s) Amport
Borough Member(s) Anna
County Member(s) Test Valley North