Monxton Parish Council Minutes

Minutes of the Monxton Parish Council meeting held on Tuesday 12th January 2021 Via Zoom at 7.30pm.

Present: Cllr M Cleugh – Chairman                 

               Cllr J Balding – Vice Chairman

               Cllr C Barbone   

               Cllr H Corroon

               Cllr J Hooper              

               Hampshire County Councillor Mrs Zilliah Brooks          

               Test Valley Borough Councillor Mrs Maureen Flood

               Heather Bourner – Parish Clerk  

               0 Members of the Public


Apologies for absence were received from Test Valley Borough Councillor David Coole.


The Chairman welcomed everyone to the meeting.


Cllr Corroon declared an interest in a planning application for his property.


No members of public were present.


The Chairman agreed to sign the minutes of the previous meeting of 13th October 2020 as a true record. All agreed.


The plans for a new Village Hall have been submitted to TVBC along with a completed CIL bid for funding. It is hoped that confirmation as to whether the bid is successful will be received in May. Cllr Mrs M Flood said she would talk to the TVBC CIL team to obtain an update.

The Clerk provided an update on The Village Hall finance position as follows.

Village Hall Finance Reconciliation

Current account                 £2068.36

Savings account              £53828.96

Parish Council held

Village hall fund               £12040.77

Total available                  £67938.09

Cllr Cleugh confirmed in addition Amport Parish Council have pledged £3800 toward the village hall project.


To note the following TVBC decision:

20/02381/TREEN –tree works Bec House- permission

20/02829/TREEN- fell 2 elm, 1 manor Farm Cottage- permission

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:

20/02277/FULLN- single storey extension Bryning Lodge- no objections

20/01093/FULLN – Paisley House Monxton Condition 4A – External Lighting –objections made

20/03017/FULLN- cover existing covered link, Monxton Manor –no objection

20/03010/TREEN- reduce height of pine, Springfield, Chalkpit Lane- no objections  20/0322/RESN- layout plot 5 Andover Busines Park- as outlying permission has been granted it is not possible to object to this building. Cllr Cleugh will send a comment regarding the lost opportunity to fit solar panels and create power.

21/00075/TREEN- tree works, Monxton Manor- no objections

Concerns had been raised about a variation to a planning application at Paisley Cottage. Reference number 20/01093/FULLN. The plans included planting a whole row of trees which will all be lit at night. Several villagers had expressed concerns regarding the resulting light pollution however it was apparent that public comments to variations on an application were not published on the website. This resulted in the applicant being completely unaware of comments made by residents. The Parish Council comments did appear on the website. Cllr Cleugh had approached TVBC planning department who confirmed officers had visited the site with environmental officers in December.  The case officer confirmed they are unhappy with the lighting scheme and a decision should be forthcoming shortly. Cllr Flood agreed to check with the officer why public comments are not published for objections to conditions,

Revisit VDS or produce Neighbourhood Plan.

Cllr Balding had suggested the Village Design Statement be revisited to update this and include a paragraph highlighting the need to retain dark sky in the village. Cllr Cleugh said the parishioners also wanted to protect the Village Green. This could not be done in a VDS but could be included in a Neighbourhood Plan. The Clerk had circulated a NP document made by another parish which showed how much work was involved in producing such a document. There followed a discussion as to the merits of either. It was agreed Cllr Balding would circulate the current VDS and all Cllrs were asked to review and send comments to The Clerk by 22nd January. In addition, the Clerk would contact Sarah Hughes from TVBC to arrange a meeting where she could give Councillors information and advice on creating a neighbourhood plan for Monxton.


To note balance in Lloyds bank as at 07/12/20 £29350.90

Resolved: that the following payments be approved and cheques signed

Clerks expenses (Aug-Oct) £28.55

Clerk back pay £43.29

Clerks salary £106.71 per month and HMRC £26.67 payments by standing order November – January

New standing orders for revised pay and Income Tax from April 2021 to be signed.


Cllr Balding reported as follows: –

Lengthsman Scheme 2021

HCC have confirmed they will continue to support the Lengthsman Scheme for 2021/22.

Environment Agency

The ground water levels at Clanville Gate have started to rise and but remain reasonably low at present.  See graph appendix 1

Southern Water

One of the pumps at the Monxton Pumping Station was replaced in December.

The Pillhill Brook

The Development Phase of The Watercress and Winterbournes scheme by the Hants & Isle of Wight Wildlife Trust has been completed and they are looking for volunteers who live in Monxton to be involved in helping with the Monxton section of the Pillhill Brook.

Footpaths Report

The stile on footpath 6 behind Manor Farm remains broken despite being repeatedly reported to HCC. Via the local Face book page farmers have requested that walkers do not stray from footpaths


Cllr Barbone had nothing to report

Traffic Monitoring

Cllr Hooper has now obtained all the necessary equipment and will begin monitoring traffic speeds in the village, a full report will be provided at the April meeting

Borough & County Councillor Reports.

HCC Mrs Zilliah Brooks reported: – she will continue to send the regular Cllrs Briefings which provide up to date information about the latest COVID facts and figures. She said HCC have been doing lots of work with local foodbanks to ensure residents who need this help are supported. She highlighted some current scams where people are contacted and asked to pay for a COVID vaccination. This vaccination is free to all and no one should respond to any messages asking for payment.

She further reported that not only will the lengthsman scheme continue next year it is possible after training that the lenghtsman will be able to work on the road system which is not currently allowed. Finally, she confirmed HCC Countryside Access team are keen to work with parishes to improve the footpath network across the county.

TVBC Councillor Maureen Flood reported as follows

Increase in garden waste collection rounds
On Monday 1 February the Council’s garden waste collection service will be moving from two to three collection rounds.  This change is taking place due to unprecedented demand for the service, which now has over 18,000 subscribers. The team has worked hard to minimise disruption and around 7,000 householders will receive a day change as a result.  These householders will be contacted directly.

Garden waste collection service launching a new online system 
To coincide with the introduction of additional garden waste rounds, from Monday 1 February residents will have access to a new online system for subscribing to the council’s garden waste collection service. Provided through the My Test Valley App, for the first-time residents will be able to subscribe and pay at point of signup. Residents will also be able to renew or update their subscriptions online resulting in an improved customer experience. 
At the same time, the Council will be introducing a new online bin collection calendar ‘Know Your Bin Day’ which is also supplied through the My Test Valley App. providing residents with bespoke waste collection information for their address and can also be downloaded into a smartphone.

Test Valley Community Helpline: (Unity)

Tel: 0330 400 4116. Open 9am until 5pm, Monday to Friday, every week.TVBC has granted a £10k boost to Unity, to support their response to Covid-19 and recruit an army of volunteers to staff the local Covid vaccination sites.

Financial difficulties or worries.

Please, do pick up the phone and speak to TVBC about your council tax concerns. Tel: 01264 368000

Businesses – Covid grants

There are grants varying from between a few hundred pounds to £3,000 for every 28-day period. They include money for those businesses that have been forced to close as a result of the national restrictions, as well as those that remained open but whose custom is significantly impacted.

To view the full list of grants available and to apply, visit

In response to a question about finances Cllr Flood confirmed that there is no proposal to cut frontline services to make the budget balance although it is possible that TVBC may need to rely on reserves to meet these obligations.

Correspondence – none other than that already discussed.

Any other business – none


The Chairman thanked everyone for coming and closed the meeting.


The next meeting will be on Tuesday 13th April 2021, 7.30pm

COVID Vaccination Scam Alert

There have been reports of a new scam where a person receives a text saying they need to book a vaccination appointment and it takes them to a fake NHS form which then asks for their bank details to prove their identity.

The NHS will never ask for a person’s banking information so please do not provide as it will be a scam

There is a texting scam leaflet you can download here:

The scam has been reported in the media here:

Parish Council Meeting Tuesday 12th January


There will be a virtual meeting of Monxton Parish Council (via zoom) at 7.30 pm on Tuesday 12th January 2021.All Councillors are requested to participate. Members of the public can join the meeting by following this link

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

01264 773976

*Apologies for Absence

  • Public Participation
  • Declarations of Interest
  • Minutes & matters arising
  • Reports to include

Village Hall update


           Environment & Footpaths




          To note the following TVBC decision:

20/02381/TREEN –tree works Bec House- permission

           20/02829/TREEN- fell 2 elm, 1 manor Farm Cottage- permission

         To receive the Planning Advisory Committees recommendations on the     

          following applications

20/02277/FULLN- single storey extension Bryning Lodge

20/01093/FULLN – Paisley House Monxton Condition 4A – External Lighting

20/03017/FULLN- cover existing covered link, Monxton Manor

20/03010/TREEN- reduce height of pine, Springfield, Chalkpit Lane

           20/0322/RESN- layout plot 5 Andover Busines Park

  • County and Borough Councillors Report

      . Correspondence

  • Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 13th April 2021

Revised tier restrictions for Hampshire

From 26 December 2020, all districts within the Hampshire County Council area moved to Tier 4 – Stay at Home.

 The key restrictions for Tier 4 require:

  • Residents to stay at home, apart from limited exemptions set out in law
  • Non-essential retail, indoor gyms and leisure facilities, and personal care services to close
  • People to work from home if they can but they may travel to work if this is not possible, for example in the construction and manufacturing sectors
  • People not to enter or leave Tier 4 areas, and Tier 4 residents must not stay overnight away from home. Individuals can only meet one person from another household in an outdoor public space.

Full details of the Tier 4 restrictions are available on the Government’s website. The full list of local restriction tiers by area is also available online.

Christmas Church Service, Monxton

St Mary’s Church, Monxton

Christmas is going to be quite different for everyone this year and our Christmas Day 10am service is no exception. Face masks must be worn, there will be no singing and social distancing must be maintained. This means we are restricted by the number of pews we can make available. One family can occupy one of the 14 available pews or 2 individuals. It would be really helpful if you intend to come individually or as a family if you let us know in good time to avoid disappointment. We certainly don’t want to turn anyone away and we want the service to be as meaningful and enjoyable as ever. I can be contacted on 710641 or by email on

Wishing everyone in our parish a very happy Christmas from St Mary’s

Dog Theft

How are dogs being stolen – There are a number of tactics dog thieves use, so knowing how they work will help keep your pets safe.

·         From a back garden. If you have a low fence near a road and leave your dog unattended, there’s a chance they might become a victim. Don’t assume your garden is safe – the Pet Census revealed that up to 52% of dogs are taken from gardens.

·         From a car. A dog left in a car is not only at risk of being stolen, but may also suffer heatstroke and possibly death. We recommend you never leave an animal unattended in a car.

·         Dogs left tied in front of businesses and shops. Leaving an animal alone in a public place will increase the chance of it being taken. Without protection, dogs are sitting targets, and if approached with kindness are likely to go along with the stranger because of their friendly nature.

·         In the park when they’re out of sight. In a busy park it’s easy to lose sight of your dog, even if only for a moment. This makes parks prime spots for thieves looking to take advantage of the confusion. Keep an eye on your dog at all times.

Preventing your dog from being stolen – There are things you can do to make it harder for them to target your dog.

·         Be wary of strangers that ask too many questions. It’s nice to receive compliments about your dog from strangers, however, if they start asking for personal information be cautious.

·         Vary your walking patterns. Walking your dog in the same place at the same time every day creates a pattern for thieves to track and plan around. Variety is the key here.

·         Microchip your dog. Laws introduced in April of 2016 state that all dogs over the age of 8 weeks have to be microchipped. Although this won’t prevent your dog from being stolen, it will help identify your dog if it’s found.

What to do if your dog is stolen or lost – PawSquad suggest the following top steps:

·         Immediately report a missing dog to the microchip databases Petlog, PETtrac and Identibase. They’ll be able to notify you when your pet is found.

·         If you believe your dog has been stolen, report the crime to the police and ask for a crime reference number. This will make it easier to find out about the precise nature of their investigation.

·         Put up posters in the local area. Familiarising the neighbourhood with your dog will make it more likely to be found by a stranger.

·         Register your missing pet on a dedicated website, such as Animal Search UK. Again, this will make it easier for members of the public to find and help return your dog.

·         Post on social media to raise awareness, especially any local community groups that can share your post and help spread the news.

·         Retrace your steps if your dog went missing during a walk. You may stumble across clues as to where they might have headed.

·         Be sure to search common hiding places, surrounding gardens and the local neighbourhood. Ask anyone you see about your dog.

·         Check with the council. The government has a handy feature which allows you to search for missing dogs

·         You have a few options, including the National Pet Register and Animal Search UK. These websites allow you to enter details about your missing dog

Dog Theft

There has been a dog theft reported in Collingbourne Wood, north of Ludgershall.

A Collingbourne Wood warden reported the theft of a cocker spaniel yesterday ‘at the metal gate by the back of the woods’.  A 4×4 vehicle with two men inside is involved the vehicle registration No: V659 KGU.

If you see this vehicle, please report it immediately to the police.


Notice given under Rule 5 of the of the Local Elections (Parishes and

Communities) (England and Wales) Rules 2006

1 There is a vacancy on the Parish Council caused by the resignation
of Jim Bowden.
2 A by-election to fill the vacancy will be held if, not later than
1December 2020, ten electors for the parish give notice in writing,
claiming such an election be held, to the Returning Officer. If no
such notice is given the Parish Council will fill the vacancy by co-
If an election is requested, a poll cannot currently take place until 6May 2021 as a result of the Local Government and Police and Crime Commissioner (Coronavirus) (Postponement of Elections and Referendums) (England and Wales) Regulations 2020 and the Coronavirus Act 2020.

  1. The address of the Returning Officer is –

                                              Test Valley Borough Council

                                              Council Offices

                                              Beech Hurst

                                              Weyhill Road


                                              SP10 3AJ

Notice given this 11th day of November 2020

Heather Bourner

Clerk of the Parish Council