MPC Minutes October 29th 2019

Minutes of the Monxton Parish Council meeting held on Tuesday 29th October 2019 in Monxton Village Hall at 7.30pm. 

Present: Cllr M Cleugh – Chairman, Cllr J Balding- Vice Chairman, Cllr Barbone, Cllr Bowden, Cllr Corroon, Heather Bourner – Parish Clerk, Test Valley Borough Councillors Mrs Maureen Flood, Hampshire County Councillor Mrs Z Brooks, Robert Hayes – footpaths representative, Members of the Public 14

Apologies: Apologies were received from Cllr P Weston & TVBC David Coole

WELCOME The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS There were no declarations of interest recorded.

Three villagers had come forward to be considered for co-option to the Parish Council. Cllr Cleugh proposed Cathy Barbone be co-opted which was seconded by Cllr Balding, Cllr Cleugh also proposed Jim Bowden be co-opted which was again seconded by Cllr Balding and finally Cllr Cleugh proposed Hugh Corroon be co-opted which Cllr Balding seconded.

Cllr P Weston has resigned and was unwell so had sent his apologies for the meeting but had given written confirmation that he was happy to co-opt all three proposed. All three joined the Parish Council for the meeting.

Cllr Barbone will become the representative for Sunny bank and Cllr Bowden will take on responsibility for traffic management. Consideration will be given as to which area of responsibility should be given to Cllr Corroon.

Cllr Cleugh gave huge thanks to outgoing Cllr Pete Weston for the time he had spent as a Parish Councillor, in particular for all his work regarding traffic management which had been very successful.


MINUTES OF THE PREVIOUS MEETING The Chairman signed the minutes of the previous meeting of 9th July 2019 as a true record.


Richard Pearce reported on behalf of the team working on the project to renovate the village hall. He said they had approximately £60K funding available at present and had proceeded to have a plan drawn up by an architect. The plan includes new electrics & heating, renovated kitchen and toilet facilities, removal of the permanent stage, decorate throughout, and fit a completely new entrance to give more light. A scope of work has been drawn up and three builders have been approached to provide quotes. These will be scrutinised and in due course a proposal provided to the Parish Council on how to proceed. The plan does not propose any structural work and therefore no planning permission is required. It was confirmed that once quotes are received match funding grants can be considered. Work is unlikely to start before March 2020. In view of this, it was proposed that the oil tank keep being topped up to provide heating for the many bookings that were already held.

Richard confirmed the plan is by no means final and should be open to all villagers to consider but budget will always need to be considered. Tree work will be required but necessary applications will have to be made. Cllr Cleugh asked that for the next meeting some plans were provided that could be shared with all villagers including those from Amport to raise awareness and possibly fundraising. TVBC Mrs M Flood will talk to the TVBC CiL funding officer to see if any funds are available. It was proposed that the next meeting to discuss matters should take place at the end of November.


The following decisions by TVBC were noted: – None

Resolved: that the planning advisory committee’s approval on the following applications were endorsed:

19/01851/TREEN – tree works Brookside, Andover Road, Monxton- no objection

19/02314/TREEN- Corner Cottage, Amport Road, Fell 3 trees – no objection

19/02462/LWBN- various works to listed building, Little Cottage, Andover Road, Monxton – no objection (A new application for this building has just been submitted and will now be reviewed) 19/02380/TREEN- Land adjacent Field House Fell 2 x ash trees and 1 – Sycamore-no objection

Update on previous applications

19/01230/LBWN & 19/01229/FULLN

Application for change of use Old Black Swan to dwelling and application to build a new pub and two new houses on old Black Swan Car Park – Decision pending however TVBC planning department advised last week that they would be refusing the application shortly based on the feedback from the statutory consultees.

19/00296/OUTN Alpine planning application for 22 dwellings to replace the current B2 industrial site. Discussions are ongoing with the Environment Agency relating to the impact on the Solent water nitrogen neutrality and issues caused by sewage discharge.


To note balance in Lloyds bank as at 07/10/19 £29297.78

Resolved: that the following payments be approved and cheques signed

Payments to be made

Clerks expenses                         £.43.73

HMRC                                         £52.20


Cllr Balding highlighted a letter of support she has sent to Hants Wildlife trust who wish to apply for lottery funding to improve Pillhill Brook.

Robert Hayes confirmed he has recently walked all the Monxton footpaths and not encountered problems. Cllr Balding said she had been made aware of some high hedges which cause issues for horse riders, however, as the paths are in Amport she will pass the information on.


Cllr Barbone will take on responsibility for Sunnybank and will contact Cllr Weston regarding any ongoing issues.


Cllr Weston had produced reports from the data collected by the speed watch machine. The data was presented to the meeting and copies of the graphs are attached to these minutes. Cllr Cleugh asked that any suggestions on sign locations for the machine be passed to Cllr Bowden.

A question was posed about purchasing a second machine but it was felt that drivers might become complacent if a machine was permanent. A question was also asked if anything could be done to stop traffic knocking down bollards by the cottages on the Abbots Ann road. Cllr Cleugh said that large lorries were the offenders and he would contact the companies responsible.

Borough & County Councillor Reports

HCC Brooks reported that HCC are currently considering their budget and have been tasked with saving a further 80million. Each area is considering how to make savings including children’s services, social care and public libraries. There will be staff cuts but mostly by natural wastage management.

She asked that the Parish Council check salt bins now for any repairs required and if new salt is needed. 

TVBC Mrs Maureen Flood said work has started to improve Andover town centre, lots of pop up shops are opening, some temporary repairs are being made to lifts in the Chantry centre and leaf clearance work has started. The consultation regarding regeneration is on-going.

Correspondence None


The Chairman thanked everyone for coming and closed the meeting.


The next meeting will be on Tuesday 14th January 2020, 7.30pm at Monxton Village Hall.

Minutes draft Oct 19



















Public Firework Displays

Stay safe this bonfire night by taking your family to one of the organised bonfire and firework displays in our area.

Andover New Street Football Club Bonfire Night 2019
Saturday 2nd November at the club.

  • ALL Welcome – Gates open at 6.00 p.m.
  • Hot food & drinks available !!  Sweet stall !!
  • Licensed bar
  • Entrance £5.00 per person (Under 5’s FREE)
  • Location: Foxcotte Lane, Andover, SP11 0TA

Abbotts Ann School Fireworks 2019
Saturday 2nd November 2019.

  • Location: Abbotts Ann School, Abbotts Ann

Andover Golf Club Fireworks Night 2019
Saturday 2nd November 2019

  • Gates Open 5pm
  • Fireworks 7pm
  • Tickets £6 per person
  • £20 for a family of 4
  • Under 5’s FREE

Rookwood School Fireworks 2019
Friday 8th November 2019.

  • Tickets available from Kenyons.
  • Food, drink and activities from about 5.30pm
  • Location: Rookwood School, Weyhill Road, Andover, SP10 3AL



Bonfire Night

Statistically, homes with thatched roofs are no more likely to catch fire than those with conventional roofs; however, if a thatched roof does ignite, the results are rapid and devastating.  We would ask that residents do not have bonfires or set off any fireworks in their gardens, as they pose a serious risk to the thatched properties in the village. If you live under thatch, it is wise to be extra vigilant around November 5th and make frequent checks on your roof.  Chinese lanterns are of particular concern, as the potential for harm when they descend is catastrophic, with a number of thatch fires resulting from these lanterns. 

For further information and advice, contact your local fire safety officer.

The laws concerning fireworks

  • It is illegal for anyone under 18 to possess a firework in a public place.
  • Fireworks cannot be set off by a private individual between 11.00pm and 7.00am except for certain nights of the year.
  • It is an offence to cause any unnecessary suffering to any captive or domestic animal.

Fireworks and Animals

Recommendations from the Blue Cross:
Every year thousands of animals will suffer as a result of fireworks being let off. Blue Cross animal hospitals across the country see a marked rise in pets requiring medication during such stressful times, and many animals are brought into Blue Cross adoption centres having run away from home.

Animals have very acute hearing. Loud bangs and whistles may cause actual pain in their ears. But by following these simple guidelines your pet need not suffer.

Small pets
Rabbits, guinea pigs, hamsters, gerbils, mice, ferrets and birds all need to be treated with special care when fireworks are being let off. These animals are easily frightened. The Blue Cross advises that owners of such types of small animal should follow these precautions:

  • Hutches/cages and enclosures should, if possible, be brought into a quiet room indoors, or into a garage or shed.
  • Give your pet extra bedding to burrow into so it feels safe.
  • If you cannot bring your pet’s hutch inside, you should turn its enclosure around so that it faces a wall or fence instead of the open garden.
  • Cover any aviaries or hutches with thick blankets or a duvet to block out the sight of the fireworks and deaden the sound of the bangs, but make sure there is enough ventilation.

Dogs & cats

  • Always keep dogs and cats inside when fireworks are being let off.
  • Make sure your dog is walked earlier in the day before the fireworks start.
  • Close all windows and doors, and block off catflaps to stop pets escaping and to keep noise to a minimum. Draw the curtains, and if the animals are used to the sounds of TV or radio, switch them on (but not too loudly) in order to block out some of the noise of the fireworks.
  • Ensure dogs are wearing some form of easily readable identification (ID) – even in the house. They should have at least a collar and tag.
  • Think about fitting pets with a microchip, so that if they do run away they have a better chance of being quickly reunited with you.
  • Prepare a ‘den’ for your pet where it can feel safe and comfortable – perhaps under a bed with some of your old clothes. It may like to hide there when the fireworks start.
  • Let your pet pace around, whine, miaow and hide in a corner if it wants to. Do not try to coax it out – it’s just trying to find safety, so don’t disturb it.
  • Try not to cuddle and comfort distressed pets as they will think you are worried too, and this may make the problem worse. Instead stay relaxed, act normally and praise calm behaviour.
  • Avoid leaving your pet alone during such potentially upsetting events. If you do have to leave the house, don’t get angry with your pet if you find it has been destructive after being left on its own. Shouting at a frightened pet will only make it more stressed.
  • Don’t tie your dog up outside while fireworks are being let off, ie outside a shop while you pop inside, or leave it in the garden or in your car.
  • Never take your dog to a fireworks display.

Horses & ponies

  • Fireworks must not be set off near livestock or horses in fields, or close to buildings housing livestock. Anyone planning a firework display in a rural area should warn neighbouring farmers in advance.
  • Try to make sure that fireworks are never set off near your horse’s field or stable. Tell neighbours and local fireworks display organisers there are horses nearby, so that they can ensure fireworks are set off in the opposite direction and well away from them.
  • Keep your horse in its familiar environment, in its normal routine with any companions to make it feel secure. If your horse is usually stabled then keep it stabled. If it is normally out in the field, keep it there as long as it is safe, secure and not near the fireworks display area.
  • Ensure that you or someone experienced stays with your horse if you know fireworks are being set off. This way you can observe its behaviour, ensure it remains as safe and calm as possible and respond to its reactions appropriately.
  • If you know your horse reacts badly to loud noises speak to your vet or perhaps consider moving your horse for the night.
  • Try to remain calm and positive as horses can sense unease in a person and this might make things worse if the horse is startled.
  • Be careful yourself. Try not to get in the way if your horse becomes startled as you may get hurt.

Chinese lanterns are known to cause terrible injuries and the deaths of horses and other livestock. As there is no way of controlling where they go and where they land, the advice to horse owners is to be vigilant and to ensure you check your fields and hedgerows for these lanterns.

Septic Tanks Rule Change for 2020

Septic tank regulations. It’s not an opening phrase that would make many people read on, but if your property has a septic tank – or if you are buying a property with a septic tank, you might need to.

All of Monxton appears to be in the red zone, so any this will affect any septic tank owners in the village.

Given what goes into a septic tank, it’s understandable why the Environment Agency is keen to make sure that it stays in the tank, instead of floating down the local stream. So, there are a lot of rules and regulations surrounding septic tanks – from where you can put them, to where the water that leaves the tank can go. Some are best practice guidelines, but others are legislation, and you could find yourself in the equivalent of the contents of your septic tank if you ignore them.

The latest regulations came out in 2015, and are called ‘General binding rules: small sewage discharge to a surface water’. It doesn’t exactly trip off the tongue, but its a very important document for many property owners.

Once upon a time, you could ‘discharge’ the separated waste water from within the septic tank through one of two ways:

  1. To a drainage field or soakaway system – here, the waste water percolates through holes or slots into the pipework, into the surrounding sub-soils. This provides a form of treatment of the water, and it allows the waste water to disperse safely without causing a pollution.
  2. To a watercourse – the waste water would flow through a sealed pipe straight to a local watercourse such as a stream or a river.

So, what’s changed?

You are no longer allowed to discharge from a septic tank to a watercourse, or to any other type of soakaway system other than a drainage field. The reason for this is because the ‘quality’ of the waste water is no longer considered clean enough to flow straight into local watercourses or soakaway systems without causing pollution.

Now, this isn’t an entirely new rule. For some years now, property owners have not been allowed to install a new septic tank which discharges to a watercourse. However, if your property already had a septic tank discharging to a watercourse, unless the EA identified that it was causing a pollution, you were able to carry on.

This all changes in 2020. If your property’s septic tank discharges to a watercourse, not a soakaway or drainage field, you must replace or upgrade the system by 1st January 2020 – or before that date if you are selling your property.

What are the options?

There are two main ways in which you can comply with the new regulations:

  1. Swap your septic tank for a sewage treatment plant – sewage treatment plants produce a cleaner form of water, and it’s considered clean enough to discharge straight to a watercourse
  2. Install a drainage field or soakaway system – this will take the waste water from your septic tank, and disperse it safely into the ground without causing pollution.

It’s not all doom and gloom, there’s still plenty of time to make the switch. And let’s face it, no one wants to think about the inhabitants of the local streams or rivers hanging out in the dirty water from septic tanks, so it’s a positive change for the environment.

In order to help simplify things, read this Quick Guide to Septic Tank, Sewage Treatment Plant and Cesspit Regulations which you can download now here.



Monxton Parish Council Agenda

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 29th October 2019, at Monxton Village Hall.

Heather Bourner

Clerk to Monxton Parish Council


Welcome and Apologies. 

Declaration of Interests & register of interest forms

Resignation of 1 councillor and co-option of 3 new councillors

Members of the Public (Pre-booked slots if requested)

Minutes of the Previous Meeting – sign off & matters arising


      1. Village Hall
      2. Planning
      3. Finance & Administration
      4. Environment & Footpaths
      5. Sunnybank
      6. Traffic
      7. HCC and TVBC reports (if provided)



Dates for the next meeting 14th January 2020

 Close of the meeting


Quiz Night – 19 October 2019




When?    19 October – 7.00 pm

Who?    Quizmasters – Nigel and Ann Fox

How?    Teams of Six

Food and Drink?    Ploughman’s Supper and Bar

Quizmasters?    Nigel and Ann Fox

In aid of?    Amport Church

Price?    £10 per person

Tickets?    Helen Stephens –  01264 772635 / Caroline Unwin – 01264 772375 / Helen Walker    – 01264 772132

Payment?    Cash, cheque or BACS

Join the Parish Council


Monxton Parish Council needs at least one new councillor, and ideally three new councillors, in order to continue. Sadly Pete Weston has had to resign due to work commitments, and with only two parish councillors remaining it is no longer a quorate, and cannot legally function.

So please volunteer for this interesting and worthwhile role in your community. No experience necessary.

Please contact either Mike Cleugh, Parish Council Chair or Heather Bourner, Parish Clerk.