MONXTON PARISH COUNCIL

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 9^th May 2023 at

Abbotts Ann Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

1. Apologies for Absence Welcome and Apologies. 
2. Election of Chairman & Vice Chairman
3. Re-adoption of standing orders, finance regulations and code of conduct
4. Declaration of Interests
5. Members of the Public (Pre-booked slots if requested) 
6. Minutes of the Previous Meeting – sign off & matters arising
7. Reports:- 

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

• Planning

Applications since previous meeting: –

1.23/00134/TREEN- tree works Abbotts Mead, Chalkpit Lane-no objections

2.23/00220/LBWN- structural works to coach house-Monxton Manor-no objections

3.23/00131/TREEN tree works, Red Gables, Monxton Road-no objections

4.23/00138/FULLN-erect garden shed, The Old Cottage, Abbotts Ann Road-no objections

5.23/00423/TREEN-tree works, Lilac Cottage, Andover Road, no objections

6.23/00599/TREEN- tree works, Monxton Manor, no objections

7.23/00925/FULLN-replacement gates Monxton Manor-no objections

8.23/00784/FULLN- remove old and replace solar panels-Hutchens Cottage, High Street-support

Applications to be considered- 23/01104/FULLN change of use-Black Swan, High Street, Monxton

Confirmation of outcome from TVBC

1.22/03008/TREEN-tree work and adjacent Black Swan Car Park- no objection

2.22/03166/TREEN- tree works Brookside, Andover Road- no objection

3.2201178/TREEN- tree works, Meadow View, Abbots Ann Road-no objection

4.23/00134/TREEN- tree works Abbotts Mead, Chalkpit Lane-no objections

5.22/02006/FULLN- change of use, Black Swan-refused

6.23/00138/FULLN-erect garden shed, The Old Cottage, Abbotts Ann Road-permission

7.23/00423/TREEN-tree works, Lilac Cottage, Andover Road, no objections 23/00599/TREEN- tree works, Monxton Manor, no objections

• County and Borough Councillors’ Report

1. Correspondence

1. Date of Next Meeting- 7.30 pm on Tuesday 11th July 2023

PLEASE NOTE THIS MEETING WILL BE AT ABBOTTS ANN VILLAGE HALL DUE TO THE IMMINENT DEMOLISHION OF MONXTON HALL

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 10^th January 2023 at

Abbotts Ann Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

1. Apologies for Absence Welcome and Apologies. 
2. Declarations of Interest
3. Public Participation
4. Minutes & matters arising       
5. Reports to include

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

• Planning

Applications since previous meeting: –

22/02665/FULLN-reconstruct & extend kitchen-Little Thatch, Andover Rd-no objection

22/020807/FULLN-replacement conservatory, Bryning Lodge- no objections

 22/02718/TPON-pollard weeping willow, Willow Field- no objections

22/02796/FULLN-lean to paint spray booth-Unit 8 Pioneer Rd, Andover Business Park-no objections

22/03166/TREEN, tree works, Brookside, Andover Rd-no objections

22/03010/VARN- variation of conditions, unit 9 a,b & c Andover business park-no objections

22/03008/TREEN-fell ash trees Black Swan Car Park- request new trees planted

22/03107/LBWN- repair to roof Coach House, Monxton Manor-no objections

22/03178/TREEN- canopy reduction of Laburnum tree- Meadow View- no objection

Applications to be considered- None

22/03298/TPON- tree works-Willow Field, Andover Rd

Confirmation of outcome from TVBC

22/02665/FULLN-reconstruct & extend kitchen-Little Thatch, Andover Rd-Permission

22/020807/FULLN-replacement conservatory, Bryning Lodge- Permission

• County and Borough Councillors’ Report

• Correspondence

• Date of Next Meeting- 7.30 pm on Tuesday 9th May 2023

Minutes of the Monxton Parish Council meeting held on Tuesday 11th October 2022, 7.30pm at Monxton Village Hall

Present: Cllr Mike Cleugh – Chairman                 

               Cllr Cathy Barbone

               Cllr Hugh Corroon-Vice Chairman

               Cllr Rupert Staines

               TVBC Maureen Flood

               Heather Bourner – Parish Clerk                  

               2 Members of the Public

Apologies:

Apologies for absence had been received from HCC Chris Donnelly.

1.WELCOME.

The Chairman welcomed everyone to the meeting.

2. Co-option of new Councillor

Following the resignation of Penny Kitson, Rupert Staines had expressed an interest in joining the Parish Council. After a short discussion Cllr Cleugh proposed, he be co-opted to the Parish Council. This was seconded by Cllr Barbone. All agreed.

3.DECLARATION OF INTERESTS.

There were no declarations of interest.

4.PUBLIC PARTICIPATION.

The planning advisor on behalf of the new owners of the Black Swan updated the Parish Council on progress with a temporary planning application to allow domestic use of the building while details are gathered to enable them to make an application for permanent change in use. He said he believed TVBC planners supported this application for a temporary change while he explored how a more permanent solution could be reached. He confirmed an onsite meeting with officers from TVBC planning department had taken place early in September. As a result, he had obtained estimated figures to renovate the building along with draft marketing details from the previous estate agent. In order to comply with COM 14 of the TVBC local plan they will now be trying to market the Black Swan as a viable pub business or another community business.

Cllr Cleugh provided background information on all previously unsuccessful attempts to gain permission to allow change of use and confirmed that the sale of the building had not included the car park or Village Green which were still owned by the previous owner. Cllr Corroon expressed concern that no marketing exercise could be viable if the pub no longer had access to a car park. Who could possibly be persuaded to run this type of venture if there was nowhere for customers to park.

The agent said that COM 14 of the TVBC local plan required this work to be carried out to establish viability to run a pub or some other community venture from the building. While this was by no means ideal it was what was required. It was suggested a meeting should be held with the owner of the car park to establish his intentions with regard to this land. The agent agreed to set up such a meeting with TVBC and the Parish Council invited to attend.

Finally, Cllr Cleugh confirmed he had completed and submitted all the necessary paperwork to TVBC to list the pub, carpark and Village Green as an asset of community value. If accepted the community will have the right to bid to purchase the property if it is put up for sale in the future.

5.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 12^th July 2022 as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Cleugh reported that a contractor has now been engaged to carry out the rebuild of the Village Hall.

Bids were received from two contractors and the winning bid was from Huttons of Andover. Discussions have been held with the contractor and the architect to finalise the work schedule and remove various items to reduce costs to bring total cost within the available funding.

The contractor will start in January 2023 with the asbestos survey and demolition work will follow. A 30 week build program is expected. The kitchen refit is not included in the works so will need to be source separately, hopefully a second-hand kitchen will become available to keep costs to a minimum.

The Clerk summarised the village hall finance as below

Village Hall Bank Reconciliation

Current account               £2088.62

Savings account              £35.67

Parish Council held

Village hall build fund      £82370.77

The balance of costs of the rebuild will be met by grants and donations.

6.PLANNING.

Applications since previous meeting: –

22/01828/TREEN-fell redwood, Bec House- objection

22/01824/TREEN –fell 1 ash & 1 cypress, Meadow Lodge-no objections

22/01932/TREEN- reduce height beech tree, Rectory Cottage-no objections

22/02006/FULLN-change of use Black Swan-objection

22/02108/TPON-pollard weeping willow, Willow Field- no objections

Applications to be considered

None

Confirmation of outcome from TVBC

22/00601/FULLN-ground floor extension, Shoetree Cottage-permission

22/01517/FULLN-repointing and increasing height of chimney, Barn Cottage-permission

22/01828/TREEN- fell 1 redwood, Bec House-no objection

22/01932/TREEN- reduce height beech tree, Rectory Cottage-no objections

22/01824/TREEN –fell 1 ash & 1 cypress, Meadow Lodge-no objections

22/02108/TPON-pollard weeping willow, Willow Field- no objections

7.Sunnybank & footpaths

Cllr Barbone reported the hedge on the village green has been cut, and that footpaths are likely to need one further cut this year.

8.Traffic Monitoring

Cllr Cleugh explained that there is currently no councillor monitoring traffic in the village.

9. Environment

Cllr Cleugh reported on the latest developments from Southern Water in relation to the ongoing works to address the drainage issues in Monxton & surrounding villages. Sewers and lateral pipes to households are being relined and resealed to stop ground water ingress. Once this work is complete continuous tankering of excess water will not be necessary.

The Clerk reported a concern raised by a parishioner about dead and dying trees on the Village Green. The landowner applied for and was granted permission to remove these trees as they were dangerous however no work has taken place. Cllr Cleugh confirmed he had reported this issue to the TVBC tree officer who has said he cannot enforce removal but will make the landowner aware that if any of these trees cause damage to a third party, he will be liable.

10.FINANCE

To note balance in Lloyds bank as at 30/09/22 £107704.98

Resolved: that the following payments be approved and transactions authorised

Payments to agree-

Clerks’ salary £114.13 per month and HMRC £28.52 payments by SO Nov & Dec 2022

Payments to be made

Clerks’ expenses (Aug to Oct) £59.73

Lengthsman services (Shaun Rushton) £100.00

2023/24 budget

The Clerk presented budget workings. General expenditure for the year 23/24 was considered and the budget projections agreed. The precept level for 23-24 was considered and it was agreed that an 8% increase should be made to reflect current inflation. The precept level for 23-24 was therefore agreed at £8350.00

Clerks Pay.

It was agreed to the Clerk will be awarded a pay increase to £15.60 per hour with effect from 1/04/2022.

12.Borough & County Councillor Reports.

HCC Chris Donnelly was not present

TVBC Councillor Maureen Flood confirmed TVBC have drawn up a list of organisations which can help with the current cost of living crisis. She will supply details which can be uploaded to the village website.

Correspondence

Dates for meetings in 2023 were noted as follows,10^th January, 9^th May, 11^th July, 10^th October 2023. As the Village Hall is to be demolished in early 2023 the Clerk will arrange another suitable venue for these meetings.

The Clerk reminded all Councillors that an Election for Parish Councillors will take place in May 2023.

13.Items for next meeting

There were no items noted for the next agenda

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 10^th January 2022, 7.30pm venue to be confirmed.

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 11^th October 2022 at Monxton Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

1. Apologies for Absence Welcome and Apologies. 
2. Declarations of Interest
3. Public Participation
4. Minutes & matters arising       
5. Reports to include

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

• Planning

Applications since previous meeting: –

22/01828/TREEN-fell redwood, Bec House- objection

22/01824/TREEN –fell 1 ash & 1 cypress, Meadow Lodge-no objections

22/01932/TREEN- reduce height beech tree, Rectory Cottage-no objections

22/02006/FULLN-change of use Black Swan-objection

22/02108/TPON-pollard weeping willow, Willow Field- no objections

Applications to be considered- None

Confirmation of outcome from TVBC

           22/00601/FULLN-ground floor extension, Shoetree Cottage-permission

           22/01517/FULLN-repointing and increasing height of chimney, Barn Cottage-permission

           22/01828/TREEN- fell 1 redwood, Bec House-no objection

           22/01932/TREEN- reduce height beech tree, Rectory Cottage-no objections

          22/01824/TREEN –fell 1 ash & 1 cypress, Meadow Lodge-no objections

          22/02108/TPON-pollard weeping willow, Willow Field- no objections

County and Borough Councillors’ Report

• Correspondence

• Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 10th January 2023