Parish Council Minutes – 30 September 2015

Minutes of the Monxton Parish Council meeting held on Wednesday 30th September 2015 in the Monxton Village Hall at 7.30pm.

Present: Cllr M Cleugh – Chairman, Cllr J Balding, Cllr P Parfrey, Cllr D Bateman, Richard Waterman – Parish Clerk, David James – NHW, Members of the Public – 5

Apologies: Cllr S Dowding – Vice Chairman, Borough Councillor Z Brooks and Borough Councillor B Few-Brown.

WELCOME The Chairman welcomed everyone to the meeting.

DECLARATIONS OF INTEREST There were no declarations of interest recorded.

MEMBERS OF THE PUBLIC There were no request to address the Parish Council.

MINUTES OF THE PREVIOUS MEETING The Chairman signed the minutes of the previous meeting as a true record.


  • 15/01363/FULLN – Amendment to Planning Application No:15/01363/FULLN: Abbotts Mead, Chalkpit Lane, Monxton
  • 15/02135/TREEN – Fell Ash and Norway Spruce. The Black Swan Car Park, High Street, Monxton.
  • 15/02100/TREEN – Overgrown Beech Hedge – Reduce to 2m and prune back to the boundary on the roadside. Middle Orchard, Green Lane, Monxton.
  • 15/02183/LBWN – Replacement Signs to include one externally illuminated fascia
  • 15/02182/ADVN    sign, one hanging sign, two hording signs and two internally illuminated signs – The Black Swan, High Street, Monxton.

The Parish Council will study the planning applications and make comment in due course.


The Chairman gave an update on the Alpine Group at Manor Farm. A new developer has expressed an interest in the project, a site for a new factory is being sort, and there is the potential to have contracts in place by the end of October with a planning application being submitted by the end of February 2016.

The Chairman reported that recently there have been problems with large Lorries causing damage in the village. A damaged tree and smashed pot have been reported to Kelvin Barry.

Cllr J Balding reported that there have also been several incidents of Lorries using Chalkpit Lane and these have also been reported to the Alpine Group.


The Chairman gave an up-date on the lorry movements through the village to Fox Woods from information received from TVBC and the Environment Agency.

Cllr J Balding reported that Clegg and Booking coaches are still coming through the village empty. The Clerk reported that he had spoken to the company and would do so again.


FRACKING – Fracking Licenses were issued on the 18th August 2015 – including land in Monxton.

FOOTPATHS – After many requests the broken stile on footpath 6 had been repaired, but unfortunately is now broken again.

The ‘Hook’ Lane Bridle Way is very overgrown between Amport and Monxton.


Cllr S Dowding is away on business. An update will be given at the next meeting.


Alan Barbone reported that two speed checks have been done but only 4 motorists were recorded speeding. Timing is the essence when carrying out the speed checks. Over the coming weeks the group will be experimenting with different times and positions. The Police see the Speed Check scheme as a high visibility deterrent rather than an exercise to catch speeding motorists. More Volunteers are required.


The Defibrillator was discussed and it was felt that it would be a good idea to put details on the web site.


ACCOUNTS – 1st April 2015 – 30th September 2015


Opening Balance BF              = £5,293.92

Precept                                = £5,200.00

Police Grant                          = £1,000.00

Defibrillator Grant                 = £1,381.75



Wages                                = £1,200.00

Insurance                             =  £410.44

Play Ground Inspection           =   £65.40

Village Maintenance              = £1,125.00

Dog Bins                               =   £130.08

Speed Watch Scheme            =   £767.87

Administration                       =   £117.80

Chairman’s Expenses              =    £68.77

Defibrillator                      = £1,658.10

Rubbish Bin                      =   £452.14

= £5,996.60

BALANCE IN BANK       =  £6,880.07

VAT to be Claimed £527.37


£1000.00 for Village Project/Maintenance


The Clerk reported that District Audit have issued the Audit Certificate for the Accounts 2014/2015. There were no matters which came to their attention which required the issuing of a separate additional issues arising report.

The Parish Council agreed to the conclusion of the Audit.


Cllr D Bateman reported that he has not had much joy with TVBC or HCC in regard to issues that he has reported.

  • TVBC took no action on an abandoned car on Monxton Road and suggested that it be reported to the Police on 101.
  • Road damage was reported to HCC and reference numbers given. Highways came out and marked the damage but have not come back to do the repairs.
  • The Bus Stop at Sunnybank is very overgrown, this was reported to HCC but nothing has been done. The Chairman suggested that Clive Hutchinson be asked to cut back the overgrowth. All agreed.

Cllr D Bateman reported that the Church Gate Post is rotten and needs replacing and other repair work is required, would the Parish Council consider giving a grant towards the work?   The Chairman asked the Clerk to check past accounts as he was sure that the Parish Council had given a grant at some stage.


Non-dwelling burglaries remain a problem in our area but progress has been made following a successful policing operation in the Test Valley district.

The initiative, which is part of the force’s rural crime crackdown Operation Falcon, saw a 20% reduction in the number of reported non-dwelling burglaries during the operation period.


An alert was issued on the 31st August which was distributed in Monxton and posted on Monxton Matters. This gave more details of the work undertaken by the Police during Operation Falcon. It also outlined the property recovery service ‘Immobilise’.

CLOSE OF THE MEETING The Chairman thanked everyone for coming and closed the meeting.

DATE OF THE NEXT MEETING – 18th November 2015

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