Parish Council Minutes – 18 May 2016

Minutes of the Annual Monxton Parish Council meeting held on Wednesday 18th May 2016 in the Monxton Village Hall at 7.30pm.

Present: Cllr M Cleugh – Chairman, Cllr S Dowding – Vice Chair, Cllr P Parfrey, Cllr J Balding, Richard Waterman – Parish Clerk, County Councillor Mrs Z Brooks, Members of the Public – 12
Apologies: Borough Councillor Mr B Few Brown.

WELCOME – The Chairman welcomed everyone to the meeting.

CHAIRMAN – Cllr S Dowding proposed Cllr M Cleugh as Chairman, this was seconded by Cllr J Balding. There were no other nominations. All agreed. Cllr M Cleugh was elected Chairman.

VICE CHAIRMAN – Cllr J Balding proposed Cllr S Dowding as Vice Chairman, this was seconded by Cllr M Cleugh. There were no other nominations. All agreed. Cllr S Dowding was elected Vice Chairman.

DECLARATION OF INTERESTS –There were no declarations of interest recorded.

The Chairman was sorry to report that due to health reasons Cllr Mr D Bateman has resigned. The Chairman wished to thank David Bateman for all that he did during his time on the Parish Council. The Parish Council can now co-opt to fill the vacancy. Anyone interested in joining the Parish Council should contact the Parish Clerk.

The Clerk produced the end of year accounts for the year 1st April 2015 to 31st March 2016. Each item was explained. The Clerk reported that the accounts have been audited by Paul Reynolds the internal Auditor. The Parish Council agreed to adopt the accounts and the Chairman signed off the Audit Form. The Accounts will now be sent to District Audit.

Cheques issued in May 2016
N W Adams                         Playground Inspection                      £65.40
Aon Ltd                               Insurance                                     £384.78
CPRE                                  Subscription                                    £36.00

The Clerk reported that he has carried out the annual financial risk assessment and that the following procedures are in place.

  • Three quotes are sort for any project over £500.
  • Cheques are presented for signature and recorded in the minutes.
  • Two signatories are required.
  • No petty cash is held.
  • Any money received is banked as soon a practically possible.
  • Bank Statements are available at each meeting if a Councillor wished to view them.
  • The Precept is discussed at the November/December meeting and a budget forecast statement is produced by the Clerk.
  • Insurance Valuations are checked each year and adjusted for new acquisitions.

MINUTES OF THE PREVIOUS MEETING – The Chairman signed the minutes of the previous meeting as a true record.

Situation Summary

  • Enterprise Inns own the Pub, Car Park and the Village Green
  • Enterprise Inns have several options as follows:
    • Install a new manager and continue business as usual
    • Sell all three assets as a whole as a free house.
    • Sell the Pub, Car Park and Village Green separately
    • De-licence the Pub and then sell off the assets to developers
  • In the event that they sell the Pub, Car Park and Village Green as separate units or try to de-licence the Pub a number of scenarios will involve TVBC.
  • TVBC will not support any de-licencing of the pub
  • TVBC will not support any development on the car park as this will be a back door to de-licence the pub
  • TVBC will not support development of the village green as this is a designated Open space

The Chairman reported that he has written to the CEO of Enterprise Inns enquiring of their intentions for the Black Swan and Car Park. The Parish Council are in the process of registering the Village Green and the Car Park as a Community Asset.

Kit Malthouse MP has been lobbied and has said he will give his support.

In 1973 a licence was signed between the Parish Council and Strong Brewery Co of Romsey Ltd granting the use of the land to provide amenity space for the benefit of the inhabitants of Monxton.

The right to clear the land of shrubs and trees and to lay lawns and flowerbeds and to erect park benches and seats on the land.

The Parish Council agreed to maintain the land and to arrange for public liability insurance.

The licence has been sent to a solicitor to review with a view to understanding our options.

Three potential defence mechanisms:

  • TVBC already has the Village Green registered as an Open Space under the Borough Plan.
  • Registering the Village Green & Car Park as Community Assets in process.
  • HCC have a scheme to register the land owned by Enterprise Inns as a Village Green under Section 15 of the Commons Act 2006. Under investigation and will have legal costs to be considered.

The consequence of listing land or buildings as Assets of Community was explained.

* Oakcutts, Old Stockbridge Road, Middle Wallop – Application for lawful development certificate.
* The Black Swan, Monxton – installation of externally illuminated and no illuminated signage and lights to the exterior of the building.
* Corner Cottage, Amport Road, Monxton – Erection of dwelling, detached double garage and construction of vehicular access.
* Garden Cottage, Chalkpit Lane, Monxton – Crown reduction Beech Tree.
* Pillhill Lodge, Green Lane, Monxton – An extension to the garage to link with the main dwelling; removal of garage door and replace with timber glazing.
* Beechurst, Green Lane, Monxton – Demolition of existing garage and erection of replacement double garage incorporating first floor home office.
* Jevvon, Andover Road, Monxton – Erection of detached double garage and garden store with studio over.
* Abbotts Mead, Chalkpit Lane, Monxton – Removal of existing boot room and the erection of ground floor extension to provide study and reception room and first floor extensions to provide bedroom, ensuite and dressing room with associated internal and external works; and erection of replacement 3 bay garage.
* The Black Swan Car Park – Fell Ash and Norway Spruce.
* Middle Orchard, Green Lane, Monxton – Reduce to 2m and prune back to the boundary on the roadside, overgrown Beech Hedge.
* Monxton Manor – Crown raise Plum by up to 3m. Remove middle stem of one Sycamore. Fell 2 Sycamore.
* Andover Business Park – Modify park 1V Schedule 6 of the planning obligation associated with 09/02392/OUTN to remove cars accessing Plot 1 via Monxton Road from the current regime of restrictions.
* Abbots Mead, Chalkpit Lane, Monxton – Silver Birch – crown reduction 30%. Conifer – Fell. Cherry – crown reduction 30%. Acer – Crown reduction 30%. Silver Birch – crown reduction 30%. Beech – Fell. Silver Birch – Fell.
* Meadow View, Monxton – Construction of double garage.
* Barn Cottage – Erection of double garage with ancillary accommodation over.


  • Meadow View 16/00434/LBWN: Demolition of single garage & construction of a double garage. MPC no objection.
  • Pill Hill Lodge 16/00482/FULLN: An extension to the garage to link with the main dwelling; removal of garage door and replace with timber glazing (amended description & plans)
  • Barn Cottage 16/00284/FULLN: Demolition of existing double garage and erection of a double garage and accommodation on a new 1st

MPC objection
Corner Cottage 15/02913/FULLN: Erection of a 4 bed thatched cottage in the rear garden
Objections (various neighbours) on the basis of height, traffic and being overlooked. MPC commented re height vs neighbours. Arboriculture investigation in progress

Work has proceeded to draw up an outline design for a housing scheme working with a planning company to draw up a new scheme.

TVBC has met with the developers outside of the paid for process to review the feasibility of the plan prior to them incurring any expense. Still looking for a site to offload some of the heavy steelwork

There have been no feedback from villagers over the last 2 months. The Environment Agency have confirmed that they are no currently taking legal proceedings.

ENVIRONMENT – Cllr J Balding   

  • HCC
    • The Monxton Flood Advisory Committee had a meeting with the Assistant Highway Manager from HCC on 5th May, with regard to clearing the blocked drains and gullies in the village.
    • Some initial work by their gully cleaning contractor has now been carried out.  These include clearing the gullies outside Monxton Mill, those in Chalkpit Lane and Green Lane.
    • Longer term issues which need addressing with are in the pipeline!
  • Southern Water
    • Further to a meeting of the Monxton Flood Advisory Committee and SW representatives, they have confirmed that their IRP has not yet been approved by the EA. The EA responded to Southern Water recently with some feedback which is in the process of being reviewed.
    • Once it has been approved, both parties will be invited to present it to a Parish Council meeting.
  • Tree Applications
    • 16/00869/TREEN –  Abbotts Mead, Chalkpit Lane, Monxton Objection to two parts of this application – Permission granted by TVBC
    • 16/01142/TREEN – Kingsbrook, High Street, Monxton
    • T1 Yew – Fell  – No Objection
  • Footpaths & Bridleways
    • The footpaths are due to be cut once a month during the summer months.
    • The broken stile on Footpath 5, which has been reported to the landowner and to HCC, has still not been repaired.
    • Hook Lane Bridleway has become overgrown again.  Amport PC are aware


  • The Community Speed watch needs more volunteers to expand the scheme to various times of the day. Of the sessions undertaken 90% were under 35mph; 9% 37 – 42mph and 1 van at 50mph.
  • Large vehicles are causing damage to the village verges and property.
  • The Village Gateways are due to be installed late 2016. A Traffic Regulation Order is in progress.
  • Lorries visiting the co-op site are still coming through the village due to bad signage and Sat Nav directions.

Cllr J Balding and Cllr P Parfrey spoke about a Highways meeting they had attended on the 29th April 2016. The issue of HGV’s travelling through Monxton was raised and the meeting was told that the number plate recognition cameras on the barred routes have not been working for over a year.

Cllr Mrs Z Brooks stated that she has raised this with the HCC Chief Executive and promised that she would have answers within a month. Cllr Mrs Z Brooks stated that she will also have statistics for the fines levied.

Cllr P Parfrey will take over the Highways portfolio from Cllr S Dowding.


  • Following the questionnaire sent out to the village a second set of improved plans have been drawn up and an Architect appointed.
  • Planning Permission and tenders from contractors will now be tackled.
  • Fund Raising is underway and Grants will be applied for.
  • Works are currently planned for the summer of 2017.


  • Burglaries and thefts from non-dwelling buildings continue to cause most problems. Here in Monxton at the end of last month a horse box trailer was stolen from a yard in Broad Road.
  • At the half yearly NW coordinators meeting in April presentations were given by the Police on cyber and internet crime and on fire safety by Hampshire Fire and rescue. The fire safety presentation was summarised in May’ Parish News.
  • Cybercrime concerns criminal activities carried out using computers and other computerised devices and is one of the most significant criminal threats to the UK. In 2015 there were 4.3 million reported cybercrimes in the UK. More than half the victims suffered a financial loss and of that number only 62% were fully reimbursed. 1 in 3 fraud victims were over 65.

There is a joint celebration party organised for Saturday 11th June 2016. A banner is to go up and there will be a leaflet drop around the village. Tickets are now on sale. It promises to be a good event.

CLOSE OF THE MEETING – The Chairman thanked everyone for coming and closed the meeting.

DATE OF THE NEXT MEETING – A change of date from previously advertised – Wednesday 13th July 2016 in the Village Hall at 7.30pm



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