Parish Council Minutes – 21 September 2016

Minutes of the Monxton Parish Council meeting held on Wednesday 21st September 2016 in the Monxton Village Hall at 7.30pm.

Present: Cllr M Cleugh – Chairman, Cllr S Dowding – Vice Chairman, Cllr P Parfrey, Cllr J Balding, Richard Waterman – Parish Clerk, County Councillor Mrs Z Brook, Members of the Public – 1

Apologies: Cllr P Weston and Borough Councillor Mr B Few Brown.

WELCOME – The Chairman welcomed everyone to the meeting.

DECLARATION OF INTERESTS – There were no declarations of interest recorded.

MINUTES OF THE PREVIOUS MEETING – Cllr S Dowding signed the minutes of the previous meeting as a true record.

Village Hall 16/01869/FULLN – Erection of side and rear single storey extension, raise roof over main auditorium and construct mezzanine floor, provision of disabled access ramp to frontage, installation of air source heat pump, prune overhanging trees and remove three trees. MPC Support this application.

The Chairman gave an up-date on previous planning applications.

  • Corner Cottage 15/02913/FULLN: Erection of a 4 bed thatched cottage in the rear garden
    • Objections (various neighbours) on the basis of height, traffic and being overlooked. MPC commented re height vs neighbours.
    • Application passed by TVBC but no recent activity – possible access issues to the site from the track.
  • Barn Cottage 16/00284/FULLN: Demolition of existing double garage and erection of a double garage & accommodation
    • MPC objection
    • Application withdrawn
  • Issues with Nelsons lorries going through Monxton
    • No major feedback from villagers over last 3 months
    • It was reported that Nelsons have been using the Grateley Route to enter Fox Farm.

Alpine Group
The Chairman reported that he had no up-date from the Alpine Group despite several requests. It was reported that there has been an increase in large lorries visiting the Alpine Group, there have been reports of damage to hedging in Chalk Pit Lane and an increase in cars visiting the site. The Chairman stated that he will pay a visit to the Alpine Group.

BLACK SWAN – Cllr M Cleugh
The pub has been successfully listed as Assets of Community Value. A recent Village Meeting to discuss the possibility of purchasing the Black Swan as a Community Pub was well attended. Support for the project was overwhelming.

Cllr S Dowding proposed that Monxton Parish Council appoint Steve Oxley of Wilson Solicitors of Salisbury to do the work related to the ACV’s on the Car Park and Village Green. This was seconded by Cllr M Cleugh. All agreed.

The Parish Council agreed to open a second bank account to enable the collection of donations towards the legal costs.

Mr David James wished to thank Cllr M Cleugh and Cllr S Dowding on behalf of the village for the work they have done on the Black Swan, Car Park and Village Green.

ENVIRONMENT – Cllr J Balding
Southern Water

  • Infiltration Reduction Plan
  • The EA has approved the IRP subject to four further items of information being supplied. The further information which the EA has requested will be submitted to them at a progress meeting this month.

The Environment Agency

  • The EA has basically agreed with what Southern water proposed to change to the IRP.  Southern Water need to amend the plan to a final version which can then be published.
  • Water industry study of national water resource availability
  • This assesses England’s long term water needs and the options available for meeting them.
  • Some key findings were that:
  • Droughts will be more frequent and more severe than previously experienced – with the South East of England particularly at risk
  • Taking gradual action now will reduce the risk for future generations and greater resilience could be provided at a relatively modest cost of about £4 per household per year
  • Southern Water reports that they have already taken steps to increase the resilience of our water supplies including:
  • Undertaking a universal metering programme with customers now using, on average, 16% less water/day
  • Proactively tackling leakage in the system

Footpaths & Bridleways

  • A tree has come down partially blocking Hook Lane Bridleway.  This has been reported to Amport Parish Council.

TRAFFIC – Cllr P Parfrey
Speed Watch: Unfortunately there have been no further sessions with the speed watch equipment. The possibility of using the equipment at a deterrent in other areas of the village will be looked into.

Traffic Regulation Order (TRO): A site meeting with Highways to discuss the speed limit extensions & village gateways was very productive, several changes were agreed to the scheme for Monxton and it was agreed that there will be an additional gateway. Unfortunately due to further consultation for the changes, implementation will be delayed until the spring of 2017.

Cllr S Dowding voiced her dismay that the project is to be delayed again, if implemented in the Spring it is nearly four years since the project was first discussed.

ANPR Cameras
Cllr P Parfrey reported that a meeting has been arranged to discuss the ANPR Cameras with Hampshire County Council Officers. Cllr Z Brooks confirmed that she will also be attending. It was noted that the Cameras are still not working.

Cllr Mrs Z Brooks was asked if she could investigate who signed off the proposed project for a footpath/cycle way from Weyhill to the Fyfield/Appleshaw junction. Cllr Mrs Z Brooks confirmed that she would.

SUNNYBANK – Report submitted by Cllr P Weston
The Play Area is now repaired. I am pleased to say it did not take too long to sort out, it was just a shame that it ran into the summer holidays so it was out of action over the time. I am now in direct contact with Sean Craig of Sovereign Housing so we have direct contact for any further issues.

Cllr P Weston has received correspondence on the matter of responsibilities for   maintenance of the communal areas of Sunnybank.

Vehicle Crime

  • Police reports of thefts from motor vehicles and thefts of motor bikes and mopeds in the Gosport area together with advice on security were posted on Monxton Matters.

Rogue Traders and Cold Callers

  • Several instances of cold callers trying to sell goods door to door in Monxton were reported to me at the same time as a Police alert was issued. An alert regarding rogue traders, particularly selling gardening services was issued by the Police and posted on Monxton Matters. An item on this subject will appear in next month’s Parish News.


  • Telephone scams continue to be a problem, including bogus calls from banks and the police. These are now getting increased coverage in the national news.

FINANCE – Parish Clerk
ACCOUNTS – 1st April 2016 – 21st September 2016
Opening Balance BF              = £4,232.74
Precept                                = £5,700.00


Wages                                    = £1,200.00
Insurance                               =    £384.78
Village Maintenance                 = £1,380.00
Administration                         =   £156.00
Queen’s Birthday Celebrations     = £500.00

= £3,620.78

BALANCE IN BANK       =  £6,311.96

The Clerk reported that Audit have signed off the Accounts for the Year 2015/2016 and have not raised any issues.

The Parish Council discussed Village Maintenance for 2017. Clive Hutchinson has provided a quote for 2017. Cllr J Balding will get quotes from other contractors for the village maintenance so that best value can be obtained.

The Parish Clerk reported that he is meeting with HCC in October to discuss the forming of a Lengthmans Scheme with neighbouring parishes.

An up-date on visitor numbers was given – 97,114 visits to date.

Cllr Mrs Z Brooks briefly spoke about HCC and Devolution and again made the comment that with the recent changes in Government this may not happen.

CLOSE OF THE MEETING – The Chairman thanked everyone for coming and closed the meeting.

DATE OF THE NEXT MEETING – 16th November 2016 in the Village Hall at 7.30pm.
Cllr S Dowding gave her apologies for the next meeting.

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