Parish Council Minutes – 13th July 2016

Minutes of the Monxton Parish Council meeting held on Wednesday 13th July 2016 in the Monxton Village Hall at 7.30pm.

Present: Cllr S Dowding – Vice Chairman, Cllr P Parfrey, Cllr J Balding, Cllr P Weston, Richard Waterman – Parish Clerk, County Councillor Mrs Z Brooks, Mike James and Dr S Dart – Southern Water, Bill Scott – Environment Agency, Members of the Public – 10

Apologies: Cllr M Cleugh – Chairman and Borough Councillor Mr B Few Brown.

WELCOME – Cllr S Dowding welcomed everyone to the meeting.

Cllr S Dowding introduced Pete Weston to the meeting, Pete lives at Sunnybank and expressed an interest in becoming a Parish Councillor. Cllr P Parfrey proposed that Pete Weston be co-opted onto the Parish Council to fill the vacancy, this was seconded by Cllr J Balding. All agreed. Mr P Weston signed the Declaration of Office. Cllr S Dowding welcomed Cllr P Weston onto the Parish Council.

DECLARATION OF INTERESTS – There were no declarations of interest recorded.

MINUTES OF THE PREVIOUS MEETING – Cllr S Dowding signed the minutes of the previous meeting as a true record.

Corner Cottage 16/01420/FULLN: Erection of a single dwelling and detached double garage; with associated parking, turning, landscaping, private amenity space, and the creation of a new vehicular access point. NO OBJECTION.

Andover Business Park 16/01512/OBLN: Modify the planning obligation associated with Planning Permission 09/02392/OUTN by removal of Part II of Schedule 6 regarding HCV Traffic Demand Management systems.

This asks to remove the traffic restrictions and allow more than 85 HCVs/HGVs to leave the site in any one hour – a large lorry every 45 seconds.

This planning application was discussed at length. Cllr S Dowding will put details and bullet points on Monxton matters urging residents to write and object. The Parish Council will OBJECT on the grounds that the AMPR Cameras have not been working for over a year so the data supporting the application provided by the applicant is not up-to date or correct. The increase in traffic on the roundabout will send vehicles through Monxton as they try to avoid the queues.

Cllr S Dowding asked Cllr Z Brooks if she had any news on the repair of the AMPR Cameras. Cllr Mrs Z Brooks reported that she had been informed that they were to be repaired in July, this has now been put back to August.

The pub and car park are both listed as Assets of Community Value. The Car park listing is under review, requested by Enterprise Inns.

The Black Swan is now for sale – freehold, to include the pub, car park and village green. MPC have offered verbally to pay a nominal sum plus legal costs to transfer the title to MPC. This has been noted by Rob Willets their manager but nothing will happen until they get an offer for the pub.


Southern Water: Mike James (Stakeholder Engagement Manager) & Dr Stephen Dart (County Engineer)

The points to be discussed:
1. Update on the IRP:
a. Has it been agreed by the EA and, if not, why not?
b. If not, how does this effect the implementation of the IRP in our area?

Mike James stated that it has not yet been agreed and explained the process. The IRP is currently with the EA for consideration. Southern Water are committed to manage the infiltration into the system. £500,000 has been spent in the area resulting in a 40% increase in flow through the system. The ground water needs to rise a further 3m before it will infiltrate the system. There is still 85 m of work to do in Monxton. The system is designed to cope with 40% infiltration.

The Pumping Station is classed as high priority and the pumping station is serviced on monthly. Southern Water have put precautions in place if the 2 pumps fail.

2. Could you confirm that your call centre operators will immediately dispatch three tankers to the pumping station when anyone calling from Monxton reports that it is flooding, and that the reference number to quote is 3687362?

Mike James stated that the reference number is correct and that tankers will be dispatched immediately. As he previously said Monxton is now high priority.

3. Are engineering changes within the plant itself, which may affect the safe running of the pumping station, tested before being put in to place?

Mike James stated that the equipment is tested by the manufacturer prior to delivery, it would be impossible to test it in situ. The bunding around the pumping station was discussed. Mike James stated that if the Parish Council wished for it to be removed, Southern Water would do so.

4. What infrastructure plans do SW and Southern Electricity have to protect electricity units in the pumping station from water ingress and can you provide a statement from Southern Electricity as to the impact on the village if this unit fails?

Mike James stated that the bunding had to be lower than the SEB Electricity sub station, it was reported that this was not the case. Mike James stated that he would take a look after the meeting.

The Environment Agency: Bill Scott 

Points discussed:
1.  Update on Southern Water’s IRP – Has it been agreed by the EA and, if not, why not?

Bill Scott confirmed that Southern Water had submitted the IRP and the EA are processing it to see if it meets their concerns. Bill Scott stated that he can see no problems and was confident that all issues have been addressed. The IRP should be passed within a week.

2. As it takes only a short time from a failure at the pumping station for the surrounding area to be flooded, what is the EA’s stance on over pumping at this site?

Bill Scott stated that the EA receive weekly statistics from Southern Water. The EA feel that over pumping should be the last result.

3. What assistance can we expect from the EA, if flooding does occur?

Bill Scott stated that the EA assess each individual problem and will work with Southern Water, but their main concern is to protect the Environment.

Cllr S Dowding thanked Mike James, Dr S Dart and Bill Scott for coming and answering the questions.

Footpaths & Bridleways

The broken stile on Footpath 5 has finally been repaired!

TRAFFIC – Cllr S Dowding and Cllr P Parfrey

Speed Watch: 2 sessions with 3-4 offenders in each 1-hour block. Most drivers clocked at 27-32mph. Highest speed was 56mph. 1 local resident speeding. More volunteers are needed to extend the scheme.

Traffic Regulation Order (TRO): speed limit extensions & village gateways – delayed (yet again!) Implementation due December 2016 (over 15 months late!)

Rural CrimeJo Stewart’s account of her recent burglary (Amport) and advice on security is in this month’s Parish News. It appears that they were victims of a London gang targeting properties along the A303. Non-dwelling burglary and car crime also continue to be a problem.

Crime AlertAn Alert was issued on 1st July and posted on Monxton Matters. It covered the above rural crime together with a report on two new scams. The HMRC scam has been reported in the county and concerns people who receive calls purporting to be from Her Majesty’s Revenue and Customs threatening arrest if tax arrears are not paid. A warning was also given regarding the inevitable fraud associated with the sale of tickets to the Rio Olympics.

SUNNYBANK – Cllr Pete Weston
Grass cutting in Sunnybank seems to being done by three different contractors, investigations are being conducted to try and sort this out. The Play Area has been fenced off and closed. The Clerk reported that Sovereign the new housing association have accepted responsibility for the play area and have shut it until they can get repairs carried out.

FINANCE – Parish Clerk
ACCOUNTS – 1st April 2016 – 13th July 2016

Opening Balance BF              = £4,232.74
Precept                                = £2,850.00


Wages                                       = £800.00
Insurance                                  = £384.78
Village Maintenance                    = £585.00
Administration                         =   £156.00
Queen’s Birthday Celebrations     = £500.00

= £2,425.78

BALANCE IN BANK       = £4,656.96

Cllr Mrs Z Brooks briefly spoke about HCC and Devolution. With the recent changes in Government it may be out on hold.

Cllr S Dowding thanked everyone for coming and closed the meeting.

21ST September 2016 in the Village Hall at 7.30pm.
Cllr J Balding gave her apologies for the next meeting.

This entry was posted in News.

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