Further to the note on planning for the new Amport house, Monxton residents are encouraged to attend the meeting to raise any traffic or other issues. Additionally  if individuals have concerns about this application then they should raise them with Monxton Parish Council as well as raising their own individual concerns on the planning website, the closing date for this is 2 Sep 2021.

There will be an extraordinary meeting of Amport Parish Council on Tuesday 24^th August at 7.30pm in Monxton and Amport Village Hall.

The meeting is open to all and is the opportunity to discuss the planning application numbered 21/02304/FULLN for the conversion of Amport House into a Boutique Hotel.

Full details can be found on the Test Valley Borough Council website 21/02304/FULLN | Conversion of Amport House into a Boutique Hotel with additional accommodation in the grounds (planning use class C1), kids club, energy centre, cycle storage, new swim club (planning use class E) and landscaping enhancements | Amport House Furzedown Lane Amport SP11 8BG (testvalley.gov.uk)

For further information please contact the Clerk to Amport Parish Council Heather Bourner, telephone 01264 773976 or by email heather.bourner@googlemail.com

As the weather heats up and after a year of lockdowns and restrictions, it’s inevitable that many of us will be wanting to explore the great outdoors and seeking the perfect staycations with our four legged friends. With the reality being that dogs are not welcomed everywhere, we are urging the public to carefully plan outings and to safeguard their dogs’ from heatstroke this summer.

Never leave your dog alone in a car on a warm day. If you see a dog in distress in a hot car, dial 999.

Many people still believe that it’s ok to leave a dog in a car on a warm day if the windows are left open or they’re parked in the shade, but the truth is, it’s still a very dangerous situation for the dog.

A car can become as hot as an oven very quickly, even when it doesn’t feel that warm. When it’s 22 degrees, in a car it can reach an unbearable 47 degrees within the hour.

What to do if you see a dog in a car on a warm day

In an emergency, we may not be able to attend quickly enough, and with no powers of entry, we’d need police assistance at such an incident.

Don’t be afraid to dial 999, the police will inform us if animal welfare assistance is required..

Help a dog in a hot car

·         Establish the animal’s health and condition. If they’re displaying any signs of heatstroke dial 999 immediately.

·         If the situation becomes critical for the dog and the police are too far away or unable to attend, many people’s instinct will be to break into the car to free the dog. If you decide to do this, please be aware that without proper justification, this could be classed as criminal damage and, potentially, you may need to defend your actions in court.

·         Make sure you tell the police what you intend to do and why. Take pictures or videos of the dog and the names and numbers of witnesses to the incident. The law states that you have a lawful excuse to commit damage if you believe that the owner of the property that you damage would consent to the damage if they knew the circumstances (section 5(2)(a) Criminal Damage Act 1971).

Once removed, if the dog is displaying signs of heatstroke, follow our emergency first aid advice. This could mean the difference between life and death for the dog

Present: Cllr M Cleugh – Chairman  

               Cllr C Barbone                   

               Cllr J Hooper              

               Test Valley Borough Councillor David Coole

               Test Valley Borough Councillor Mrs Maureen Flood

               Heather Bourner – Parish Clerk  

               1 Member of the Public

Apologies:

Apologies for absence had been received from Cllr P Kitson & Cllr H Corroon.

1.WELCOME.

The Chairman welcomed everyone to the meeting.

2.DECLARATION OF INTERESTS.

There were no declarations of interest.

3.PUBLIC PARTICIPATION.

David James attended to highlight his resignation as Neighbourhood Watch coordinator for Monxton.

He said he has carried out the voluntary role for the last eight years and has decided he will now resign. Although a replacement has been sought no one has stepped forward. He said it is possible to sign up to receive email alerts for crime and traffic issues via the web site. Thanks were expressed to David for his years of service. If anyone is interested in taking on this role, please contact the Clerk 01264 773976.

4.MINUTES OF THE PREVIOUS MEETING.

The Chairman agreed to sign the minutes of the previous meetings of 13^th April 2021 and 7^th May as a true record. All agreed.

5.VILLAGE HALL UPDATE

Cllr Kitson was not present but had sent a report to confirm the decision regarding CIL funding has not yet been decided, a TVBC meeting to discuss this will be held on 18^th August. A stall was held at the recent Amport Fete and lots of villagers expressed support and made positive comments as well as offering help with the build project.

Volunteers are still needed to help with the Monxton & Amport Village Hall committee. Any volunteers should contact Mike Cleugh.

The Clerk summarised the village hall finance as below

Village Hall Finance Reconciliation

Current account               £18779.89

Savings account              £53832.51

Parish Council held

Village hall fund               £12040.77

Total available                  £84653.17

It was noted that the Village Hall Charity accounts to 30/04/2021 have been submitted.

6.PLANNING.

Applications since previous meeting: –

21/01418/FULLN-retrospective application for erection of stable block & ancillary buildings plus change of use from horse riding school to livery stables- no objections

21/01339/FULLN- Erection of three bay garage with rooms above- Millcroft, Chalkpit Lane – Withdrawn          21/01583/RESN & 21/01735/RESN approval reserved matters, Plot 5 Andover business park- no objections

Applications to be considered

None

Confirmation of outcome from TVBC

21/00829/TREEN- crown lift yew, thin cotoneaster, Farm Cottage, Green Lane -no objections

21/00880/TELN- application for prior approval required and granted for telecommunications mast 21/00878/FULLN- single story extension, Boundary Cottage-permission      

7.Sunnybank & footpaths

Cllr Barbone had nothing to report.

8.Traffic Monitoring

Cllr Hooper provided a full report of data recovered from the speed watch camera positioned at Sunnybank. The data shows a considerable volume of traffic using the roads but the average speed of traffic remains fairly low at 32mph, although there is a regular night time visitor travelling at speeds well above the national limit of 60mph on these roads. He also reported on several problems with large HGVs using the small village lanes. Signs will be erected at the start of Chalk Pit lane to prevent lorries using this.road and Penchards & Alpine located at Manor Farm Abbotts Ann have agreed to ask contractors delivering not to use this route. Cllr Hooper confirmed he will continue to monitor and approach contractors when vehicles are seen to be driving badly in the village and are reported to him.

9. Environment

Cllr Corroon was not present but had sent a report on the Pan Parish Council meeting he had attended with the chairman Cllr Cleugh regarding the issues with over pumping and sewage along the Pilhill Brook. The group comprising seven parish chairmen representing all parishes along the Pilhill Brook have engaged with

 Southern Water to address the following 6 commitments:

1. Capital investment for wastewater infrastructure across all parishes

2. Assurances re quality of the water in Pillhill Brook and transparency of the water testing

3. Compliance with the EA regulatory requirements via Infiltration Reduction Plan (IRP)

4. Commitment to over-pump only when necessary to prevent damage to customers

5. Consultation with affected PCs before execution of any further temporary works

6. Continued engagement and communications with customers, PCs and TVBC representatives re future plans.

All of these areas are being considered being addressed by Southern Water. A follow up meeting will take place in September.

10.FINANCE

To note balance in Lloyds bank as at 30/06/21 £32593.83

i)Resolved: that the following payments be approved and cheques signed

Payments to agree-

Clerks salary £112.47 per month and HMRC £28.12 payments by SO May to July

Payments to lengthsman April- June £1065.00

Payments to be made

Clerks expenses (May to Jul) £40.65

Clerk lengthsman admin £320.00

Additional HMRC £80.00

Lengthsman Cluster funds to distribute to Thruxton Pc, Broughton PC & Charlton PC £1000 each – total £3000.00

ii) Banking signatories and move to online

The Clerk confirmed she had passed the completed form to change bank signatures and move to online banking to Lloyds bank. Cllrs Kitson & Corroon needed to visit the bank to provide identity documents before the form can be processed

iii)The Clerk confirmed the internal auditor had carried out checks to the accounts and audit return and had no areas of concern. The audit declaration has now been submitted.

12.Borough & County Councillor Reports.

HCC Chris Donnelly was absent but had sent a report highlighting proposed road repairs, none of which were in Monxton. He referred to repairs that Southern Water had agreed to carry out in a neighbouring village and confirmed the portal for County Councillor grants was now open.

TVBC Councillor Maureen Flood reported that the COVID vaccination centre will move from the lights to the Chantry Centre in the autumn. She said she had attended a very moving ceremony at Romsey Abbey held to recognise and give thank for all the voluntary work carried out in Test Valley throughout the pandemic. Finally, she highlighted the proposed parliamentary boundary change which would see Monxton parish become part of Romsey and Southampton North Constituency and change the MP from Kit Malthouse to Caroline Noakes. There is a consultation open until 2^nd August to which anyone can add a comment.

TVBC Councillor David Coole- highlighted the walk-in vaccination centre on Saturday 17^th July at The Lights in Andover between 10.00am and 3.00pm This is for anyone over 18 years old to receive their first jab or anyone who needs a second jab and received the first at least 8 weeks prior to the 17^th July.

He Confirmed there will be an Artisan market in Andover town Centre on the 18^th of July and finally on 21^st July there will be a meeting in the evening at Andover St Marys Church regarding the proposed regeneration of the town centre.

13.Any other business –

The Clerk reported on a request to instal a defibrillator in Monxton the nearest being in Amport at The Hawk. The suggestion was this should be central and while the Village Hall would be a good location as it was to be demolished and rebuilt perhaps another location could be considered. The Clerk explained a machine will only be identified by an emergency operator if it is within 400m of the incident which could save a life.

After some discussion it was agreed to reconsider this matter once the new village hall is built.

The lengthsman had reported dog fouling as an issue when cutting the Village Green. Please can all dog walkers CLEAN UP after their animals and use the several bins dotted around the village.

Cllr Hooper said he had noticed several blocked drains in the village which cause issues when there is sudden and heavy rainfall. He will report these to Hampshire County Council. He also said the unused Black Swan car park was very untidy. He will approach the owner and ask for this to be cleared.

Cllr Barbone said no planning application had been submitted in respect of Amport House but she will continue to work with Amport Parish Council on this project.

Cllr Barbone also raised concerns regarding overgrown verges, in particular areas where road signs are obstructed. The Clerk confirmed Hampshire Highways policy is to leave verges uncut except where they are causing an obstruction to road users. The solution was to ask the lengthsman to clear any difficult areas. She will give location details to the Clerk who will arrange for the lengthsman to deal with these.

14.CLOSE OF THE MEETING

The Chairman thanked everyone for coming and closed the meeting.

15.DATE OF THE NEXT MEETING

The next meeting will be on Tuesday 12^th October 2021, 7.30pm

On 22 January Monxton Matters posted a plea for someone to replace me as Neighbourhood Watch Coordinator. There was no response.

It is now eight years since I took on the coordinator’s job and, for a number of reasons, I feel that I can no longer give it the effort it should have.

I hope that I have been able to make some contribution to the security of the village and its residents and I would like to thank all my helpers for their support.

If anyone is interested in the job, I would be pleased to give them more information and my help. In the meantime the Police and Neighbourhood Watch alerts can be accessed by registering at:

www.hampshirealert.co.uk

If anyone has a particular problem I am always prepared to help.

Thank you.

David James

There will be a meeting of Monxton Parish Council at 7.30 pm on Tuesday 13^th July 202at Monxton Village Hall. All Councillors are requested to participate. Members of the public are welcome to attend the meeting alternatively they can email items for discussion to the Clerk, Heather Bourner

For further information please contact The Clerk

Heather Bourner

Clerk to Monxton Parish Council

Heather.bourner@googlemail.com

01264 773976

1. Apologies for Absence

• Public Participation

• Declarations of Interest

• Minutes & matters arising

• Reports to include

Village Hall update

           Finance

           Environment & Footpaths

           Traffic

           Sunnyside

• Planning

Applications since previous meeting: –

21/01418/FULLN-retrospective application for erection of stable block & ancillary buildings plus change of use from horse riding school to livery stables- no objections

      21/01339/FULLN- Erection of three bay garage with rooms above- withdrawn

21/01583/RESN & 21/01735/RESN approval reserved matters, Plot 5 Andover business park- no objections

Applications to be considered

None

Confirmation of outcome from TVBC

21/00829/TREEN- crown lift yew, thin cotoneaster, Farm Cottage, Green Lane -no objections

21/00880/TELN- application for prior approval required and granted for telecommunications mast

      21/00878/FULLN- single story extension, Boundary Cottage-permission        

• County and Borough Councillors’ Report

• Correspondence

• Any other Business

Date of Next Meeting- 7.30 pm on Tuesday 13th October 2021

The Parish Council (PC) would like to invite anyone who has an issue with any planning application to contact any of the Parish Councillors or the Clerk (see Monxton website for details). This is particularly important where you wish to object and want to elicit the support of the council.
It is most important that villagers involve the PC if they want support with their objection and while support would be forthcoming in most cases, we would at least have an opportunity to discuss the situation and any objections and advise whether the objections are based on valid planning grounds or policies.
In general, the PC would normally be minded to object to any application where several villagers are adversely affected and there are valid planning reasons to lodge an objection, however this is subject to a discussion of the specific application.The PC does not monitor the Test Valley Borough Council planning website so may not be aware of an objection hence the reason to contact the Parish Council.

Mike Cleugh

Chairman Monxton Parish Council

Monxton Parish Council

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN (EXEMPT AUTHORITY)

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE

1. Date of announcement 14 June 2021 2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR).  The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review. Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2021, these documents will be available on reasonable notice by application to:   The Clerk to Monxton Parish Council by email heather.bourner@googlemail.com commencing on Monday 14 June 2021  and ending on Friday 23 July 2021   3. Local government electors and their representatives also have:   The opportunity to question the appointed auditor about the accounting records; and The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.   The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.   4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the auditor.  The appointed auditor is:   PKF Littlejohn LLP (Ref: SBA Team) 15 Westferry Circus Canary Wharf London E14 4HD (sba@pkf-l.com)   5. This announcement is made by Heather Bourner Clerk to Monxton Parish Council

Please follow the link below for details of the proposed plans or Amport House

https://another.place/amport-house/